Generator Repair and Maintenance

Office of Procurement Services

P.O. Box 7800 * 315 W. Main St., Suite 416 * Tavares, FL 32778

Solicitation Number: 26-915 Solicitation Title: GENERATOR REPAIR & MAINTENANCE Last Day to Ask Questions: 08/11/2026 CLOSING DATE: 08/25/2026 CLOSING TIME: 3:00 P.M. Eastern

Vendors shall complete and submit the requested information by the stated deadline; submissions received after this deadline shall be rejected.

PURPOSE OF INVITATION TO BID

Lake County, Florida invites sealed competitive bids to supply GENERATOR REPAIR & MAINTENANCE. This solicitation is posted exclusively on the official County website .

EXHIBITS

Exhibit A - Scope of Work

Exhibit B - Insurance Requirements

Exhibit C - General Terms & Conditions (v.07.26)

Exhibit D - Federal Contract Clauses

Exhibit E - Sample Agreement

Exhibit F - Contractors Final Payment Affidavit

ATTACHMENTS

Attachment 1 - Submission Form

Attachment 2 - Law Compliance Affidavit

Attachment 3 - Pricing Sheet

Attachment 4 - Reference Form

PROCUREMENT REPRESENTATIVE

Direct all inquiries to the Procurement Agent (official point of contact) listed:

Bill Ponko, CPPO, CPPB, Senior Procurement Agent

Telephone: 352-343-9839

E-mail:

From the date of solicitation issuance until final County action, Vendors shall not communicate regarding any aspect of this solicitation with any County employee, agent, or representative, except as expressly authorized through the designated procurement representative. Only communication submitted in writing by the Vendor to the designated procurement representative, shall be deemed valid and pertinent to this solicitation.

PRE-BID CONFERENCE

N/A

QUESTIONS, EXCEPTIONS, AND ADDENDA

Vendors must examine all solicitation content including the General Terms & Conditions.

All communication, inquiries, or requests for exceptions shall be directed to the Procurement Agent listed in this Solicitation.

The last day for questions or requests for exceptions is 08/11/2026.

Responses, clarifications, modifications, or changes to the Solicitation shall be issued through official addenda to the Solicitation and posted on the Formal Solicitations site (lakecountyfl.gov) for this Solicitation. Where there appears to be a conflict between Solicitation and any addenda, the last addendum issued will prevail.

Vendors are solely responsible for confirming receipt and acknowledgement of all addenda and any accompanying documents. Failure to acknowledge each addendum may result in disqualification of the submission. The original submission deadline will remain unchanged unless formally revised through an issued addendum.

Process or procedure questions may be directed to the Procurement Agent at any time.

METHOD OF AWARD

Submissions will be considered from firms regularly engaged in the business of providing or distributing the goods or services described and can produce evidence of a consistent satisfactory record of performance. The County may consider any evidence available to it of the financial, technical, and other qualifications and abilities of any Vendor responding, including past performance with the County. Vendors must have sufficient financial support and organization to ensure satisfactory delivery under the stated solicitation terms and conditions of any contract awarded. In the event the Vendor intends to subcontract any part of its work or will obtain the goods specifically offered under the contract from another source of supply, the Vendor may be required to verify the competency of its subcontractor or supplier. The County reserves the right, before awarding the contract, to require a Vendor to submit such evidence of its or its subcontractor's qualifications.

Submissions will be reviewed to determine both responsiveness and responsibility, based on the following considerations:

Compliance with all submission documentation requirements as specified in this Solicitation. (Responsiveness)

The highest benefit to Lake County as it pertains to: (Responsibility)

Total Cost;

Delivery;

Past Performance. Complete the Reference Attachment by providing at least three verifiable references for projects completed within five years similar in magnitude to the Solicitation. List no more than two Lake County Government projects.

Compliance with all technical requirements as specified or implied in the Solicitation;

Financial Stability: Be prepared to provide a current financial statement, preferably a certified audit of the most recent fiscal year, upon request.

Any additional submittal requirements.

In accordance with Section 287.05701, Florida Statutes, the County will not request, nor consider, any documentation related to a vendor's social, political, or ideological interests when determining vendor responsibility.

Submissions received before the stated closing date and time will be opened, recorded, and evaluated. The names of all responding vendors will be read aloud and documented at the time of opening. Submittals will be available for public inspection during business hours, beginning either thirty (30) calendar days after the Solicitation due date or upon the recommendation of award, whichever occurs first.

County reserves the right to: award to the lowest responsible vendor(s) (no additional details), award on the basis of lowest price by individual item, group of items, all item collectively, or a combination thereof; reject any or all offers; best value to the County with price, technical, and other applicable factors; and waive any minor irregularities or technicalities in submitted responses. The County will be the sole judge of its best interests.

The County reserves the right to reject offers containing contradictory terms or conditions.

The County may conduct a pre-award site inspection or hold a pre-award qualification meeting to determine if Vendor can perform the requirements of a solicitation.

The Vendor's performance as a Contractor or subcontractor on previous County contracts will be considered in evaluating the responsibility of the Vendor.

Any tie situations will be resolved in consonance with current written County procedure.

A Vendor wishing to protest any award decision resulting from a solicitation may do so per the

DELIVERY AND SUBMITTAL REQUIREMENTS

Hand-delivered submittals will not be accepted.

Responses shall be submitted through the solicitation response portal to be considered -

Responses submitted after the official due date and time will not be accepted.

Submission constitutes a binding offer to the County and acceptance of all terms and conditions specified in this Solicitation. Do not alter the content or format of any form without the County's permission. Ensure all information is legible.

Submittal must include:

Completed Attachment 1 - Submission Form

Submittal must be signed by an individual authorized to legally bind the firm. If the signatory is not recorded as a corporate officer in the firm's SunBiz registration, a memorandum of authority signed by an officer of the company must accompany the submission.

Proof of registration

Completed W-9 form

Completed Sam.Gov registration

Completed Addenda issued. Failure to include signed addenda may be cause for Submittal to be considered non-responsive

Completed Attachment 2 - Law Compliance Affidavit

Completed Attachment 3 - Pricing Sheet

Completed Attachment 4 - Reference Attachment

Proof of insurance or evidence of insurability at levels in Exhibit B - Insurance Requirements

Any required Contractor licenses

The County shall not be liable for any costs incurred in responding to this Solicitation including, but not limited to, expenses related to product or service demonstrations.

Changes to Proposal: Prior to the proposal due date, a Vendor may revise its submission by submitting a complete, new proposal accompanied by a letter on the firm's letterhead, signed by an authorized agent, expressly stating that the new proposal supersedes the original. The new proposal must include the signed letter and all information required by the solicitation.

Withdrawal of Proposal: A Proposal shall remain irrevocable unless withdrawn in accordance with the terms of the solicitation. A Proposal may be withdrawn at any time prior to the award by submitting an email notice from a company email account addressed to, and received by, the designated procurement representative.

If a conflict arises between the General Terms and Conditions, Special Conditions, Technical Specifications, Pricing Section, or any addendum issued, the order of precedence shall be as follows: the most recent addendum, the Proposal Price Section, the Technical Specifications, the Special Conditions, and finally, the General Terms and Conditions. It is the responsibility of the Vendor to identify any such conflicts and notify the designated procurement representative prior to the Proposal due date.

In the event of a discrepancy between the unit prices and extended totals, unit prices shall prevail. No corrections to the Pricing Section shall be allowed once the Proposal has been opened.

Interested parties may listen to the 3:01 P.M. solicitation opening by calling 1-321-332-7400, Conference ID 971 920 36# or clicking on this link:

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