Generator Installation

03/20/26 RFP F-FY26-001
DSS Generator Installation
Beaufort County DSS Generator Installation
Request for Proposals (RFP)
Issue Date: March 20,2026
Issued by: Beaufort County, North Carolina
Prepared by: MBP/CATE Services (Owner's Representative); Engineering Source of
NC, P.A. (Engineer)

03/20/26 RFP F-FY26-001
DSS Generator Installation
Request For Proposal (RFP)
Beaufort County DSS Generator Installation
Issue Date: March 20, 2026
Issued By: Beaufort County, North Carolina
Owner's Representative: MBP / CATE Services & Construction
Engineer: Engineering Source of NC, P.A.
1. PROJECT INFORMATION
Beaufort County is soliciting sealed bids from qualified, licensed contractors for the
installation of a standby generator system at:
Beaufort County Department of Social Services
632 W. 5th Street
Washington, NC 27889
2. BID SCHEDULE
Event Date
RFP Release March 20, 2026
Pre-Bid Meeting (Non-Mandatory) March 27, 2026 @ 10:00 AM
Questions Due April 2, 2026 @ 5:00 PM
Final Addendum Issued April 9, 2026
Bid Due / Opening April 14, 2026 @ 3:00 PM
Pre-Bid Location: Beaufort County DSS, 632 W. 5th Street, AVC Room, Washington, NC
27889
Attendance is not mandatory but strongly recommended.
Public Bid Opening Location: Beaufort County Commissioner's Room at 136 West 2nd
Street Washington, NC 27889
Addenda: No addenda will be issued less than seventy-two (72) hours prior to bid opening.

03/20/26 RFP F-FY26-001
DSS Generator Installation
3. PROPOSAL SUBMISSION REQUIREMENTS
Sealed proposals will be received until the stated time at:
Beaufort County Administration Building
Beaufort County Commissioner's Room at 136 West 2nd Street Washington, NC 27889
* Proposals must be submitted in sealed hard-copy format
* Clearly labeled: "PROPOSAL ENCLOSED - RFP-F-FY26-001 -DSS GENERATOR
INSTALLATION"
* Late proposal will not be accepted
* Electronic submissions will not be accepted
4. PROPOSAL SUBMISSION CHECKLIST
Bidders shall ensure the following items are included:
Signed Proposal Form
5% Bid Bond
Addenda Acknowledgment
Non-Collusion Affidavit
E-Verify Affidavit
Contractor License Certification
Failure to include required items may result in rejection of the proposal.
Contractor Acknowledgment of Proposal Submission Requirements
By signing below, the Contractor certifies that all required proposal documents are
included and complete.
Contractor Name: ___________________________________________
Authorized Representative (Print): ____________________________
Signature: _________________________________________________
Date: ______________________________________________________

03/20/26 RFP F-FY26-001
DSS Generator Installation
5. SCOPE OF WORK
Contractor shall furnish all labor, materials, equipment, supervision, permits, and
coordination necessary to provide a complete and operational standby generator system,
including but not limited to:
* Generator and automatic transfer switch (ATS)
* Concrete equipment pad
* Conduit, duct bank, and feeders
* Grounding and bonding
* Control wiring
* Utility coordination
* Startup, testing, and commissioning
6. PROJECT CLARIFICATIONS
* No outages permitted during DSS business hours
* Contractor responsible for coordination with City of Washington Electric
* Generator shall serve entire facility
* Fence shall match existing chain link fence
* Contractor responsible for utility verification
* Trenching must meet code separation requirements
7. CONTRACT TIME
* Notice to Proceed: Anticipated April 2026
* Substantial Completion: 120 calendar days from generator delivery
* Liquidated Damages: $250 per day after Substantial Completion date
8. BONDS
* Bid Bond: 5% of bid amount
* Performance Bond: 100% of contract value
* Payment Bond: 100% of contract value
9. INSURANCE REQUIREMENTS
Contractor shall provide certificates of insurance including:
* General Liability: $1,000,000 per occurrence

03/20/26 RFP F-FY26-001
DSS Generator Installation
* Automobile Liability: $1,000,000 per occurrence
* Workers Compensation: Statutory limits
Beaufort County shall be listed as additional insured.
10. BID VALIDITY AND WITHDRAWAL
* Proposal shall remain valid for sixty (60) days after bid opening
* Proposals may not be withdrawn during this period
11. AWARD
Award will be made to the lowest responsive, responsible bidder in accordance with North
Carolina public contracting laws.
Beaufort County reserves the right to reject any or all proposals, waive informalities, and
accept the bid deemed in its best interest.
11A. MINORITY AND WOMEN-OWNED BUSINESS PARTICIPATION
Minority-owned and women-owned businesses are strongly encouraged to submit
proposals and participate in this project. Bidders are encouraged to utilize qualified MWBE
firms where feasible.
12. QUESTIONS
All questions must be submitted in writing to:
Rodney Renix
rdrenix@catesvc.com
Subject Line: "F-FY26-001 - Questions"
13. PUBLIC BID OPENING
Proposals will be publicly opened and read aloud at the Beaufort County Administration
Building at the stated date and time.

03/20/26 RFP F-FY26-001
DSS Generator Installation
14. APPLICABLE DOCUMENTS
The following documents are part of this solicitation and contract:
* Drawings dated February 27, 2026 (E001-E101)
* Division 1 - General Requirements
* Division 2 - Earthwork
* Division 3 - Concrete
* Division 16 - Electrical Specifications
Attachments A-F are included and must be completed and submitted.
15. GENERAL CONDITIONS
All work shall comply with applicable North Carolina General Statutes and Beaufort
County procurement policies.

03/20/26 RFP F-FY26-001
DSS Generator Installation
ATTACHMENTS
ATTACHMENT A - PROPOSAL FORM
Project: Beaufort County DSS Generator Installation
Bidder Name: ___________________________________________
Address: ________________________________________________
City/State/Zip: __________________________________________
Phone: __________________ Email: _________________________
NC Contractor License #: _________________________________
Lump Sum Base Bid: $_____________________________________
The undersigned agrees to furnish all labor, materials, equipment, and services required to
complete the Work in accordance with the Contract Documents.
Authorized Signature: ___________________________________
Name & Title: ___________________________________________
Date: _________________________________________________
Failure to execute this Proposal Form in full may result in rejection of the bid.

03/20/26 RFP F-FY26-001
DSS Generator Installation
ATTACHMENT B - ADDENDA ACKNOWLEDGMENT
The Bidder acknowledges receipt of the following Addenda:
Addendum No. ______ Date: ___________
Addendum No. ______ Date: ___________
Addendum No. ______ Date: ___________
Authorized Signature: ___________________________________
Date: _________________________________________________

03/20/26 RFP F-FY26-001
DSS Generator Installation
ATTACHMENT C - NON-COLLUSION AFFIDAVIT
State of ____________________
County of ___________________
The undersigned certifies that this bid is made without prior understanding, agreement, or
connection with any corporation, firm, or person submitting a bid for the same project.
Authorized Signature: ___________________________________
Name & Title: ___________________________________________
Date: _________________________________________________
Notary Public: _________________________________________
My Commission Expires: _________________________________

03/20/26 RFP F-FY26-001
DSS Generator Installation
ATTACHMENT D - E-VERIFY AFFIDAVIT
The undersigned Contractor certifies compliance with Article 2 of Chapter 64 of the North
Carolina General Statutes.
Firm Name: _____________________________________________
Authorized Signature: ___________________________________
Name & Title: ___________________________________________
Date: _________________________________________________
Notary Public: _________________________________________
My Commission Expires: _________________________________