THE BOARD OF EDUCATION OF MONTGOMERY COUNTY
MONTGOMERY COUNTY PUBLIC SCHOOLS
Division of Procurement
45 West Gude Drive Room 3100
Rockville, Maryland 20850-1747
240-740-7600
March 19, 2024
INVITATION FOR BID 9772.1
GENERATOR AND ELECTRICAL EQUIPMENT REPLACEMENT
AT EARLE B. WOOD MIDDLE SCHOOL
Bid Opening Time: 2:30 P. M.
Bid Opening Date:
April 15, 2024
NOTE: In the event of emergency closing of Board of Education offices, this bid will
open at the same time on the next regular working day.
COMPANY NAME: _________________________________________________________________________
BIDS RECEIVED AFTER THE BID OPENING TIME AND DATE WILL NOT BE ACCEPTED.
1. Term of Contract:
See Schedule
2. Terms of Delivery:
As Specified
3. Delivery Destination: Individual Location, Noted on Purchase Order
4. Bid Security Required: Yes
Bid Security must be made payable to Montgomery County Board of Education
5. Performance Bond Required: Yes
6a. Samples Required:
Yes
No
6b. Sample Delivery Requirements:
Deliver to Procurement Office
Deliver to the Distribution Center
Deliver to the Division of Maintenance
Other
6c. Sample Delivery Time:
Prior to bid opening
At time of bid opening
Subsequent to bid opening
NOTICE TO BIDDERS
The appropriate items below must be completed as part of the bid. Failure to comply may disqualify
your bid. Type or print legibly in ink.
I. BIDDER INFORMATION: As appropriate, check and/or complete one of the items below.
1. Legal name (as shown on your income tax return)
2. Business Name (if different from above)
3. Tax Identification Number
A copy of your W-9 must be submitted with this bid response.
II. BIDDER’S CONTACT INFORMATION: This will be filed as your permanent contact information.
1. Company Name
2. Address
3. Bid Representative’s Name
4. Phone Number(s)/Extension(s)
5. Fax Number
6. Email Address
7. Website
III. PURCHASE ORDER ADDRESS: Please complete if different from Bidder’s Contact Information.
1. Purchase Order Address
2. Representative’s Name
3. Phone Number (s)/Extension(s)
4. Fax Number
6. Email Address
IV. PROMPT PAYMENT DISCOUNT: MCPS may consider prompt payment discounts as part of the award
process; however, the Board reserves the right to make awards according to the best interests of MCPS.
Prompt payment discounts of less than twenty (20) days will not be considered.
V. PURCHASING CARD AND SUA PAYMENT PROGRAM: MCPS is currently utilizing a purchasing card
and Single Use Accounts (SUA) payment program through JP Morgan MasterCard. Please check the
appropriate box below.
Yes, we accept MasterCard
No, we do not accept MasterCard
Note: To avoid payment delays after this change, all bidders that accept MasterCard are strongly encouraged to
sign up to receive SUA payments upon being notified of an award. For bidders that do not accept MasterCard,
the ACH payment method is also available. Please e-mail SUA@mcpsmd.org to register for SUA, or e-mail
accountspayable@mcpsmd.org to request ACH registration forms.
VI. PURCHASE ORDER PREFERENCE: Montgomery County Public Schools (MCPS) is in the process of
issuing orders via Facsimile or US Mail. MCPS prefers facsimile. Please check your preference below.
Facsimile US Mail Email EDI
VII. SLMBE (SMALL, LOCAL AND MINORITY BUSINESS ENTERPRISE): Check the appropriate box
below.
African American
Asian American Hispanic Native American
Female
Disabled
None
VIII. NON-DEBARMENT ACKNOWLEDGEMENT
_____ I acknowledge that my firm has NO pending litigation and/or debarment from doing business with the State of Maryland
or any of its subordinate government units and/or federal government within the past five (5) years.
_____ I acknowledge that my firm has pending litigation or has been debarred from doing business with the State of Maryland
or any of its subordinate government units and/or federal government, within the past five (5) years. (Attachment)
As the duly authorized representative of the applicant, I hereby certify that the above information is correct and that I will advise
Montgomery County Public Schools should there be a change in status.
By (Signature)
Name and Title
Witness Name and Title
IX. BIDDER'S CERTIFICATION: Upon notification of award, this document in its entirety is the awarded vendors contract
with MCPS. By signing below, the undersigned acknowledges that s/he is entering into a contract with MCPS.
A. The undersigned proposes to furnish and deliver supplies, equipment, or services, in accordance with specifications and
stipulations contained herein, and at the prices quoted. This certifies that this bid is made without any previous
understanding, agreement or connection with any person, firm, or corporation making a bid for the same supplies, materials,
or equipment, and is in all respects fair and without collusion or fraud.
B. I hereby certify that I am authorized to sign for the bidder. (Bidders are cautioned to read the material under Section XXVII,
signature to Bids, and to comply with its stipulations.) I/We certify that none of this company's officers, directors, partners,
or its employees have been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or
federal government; and that no member of the Board of Education of the Montgomery County Public Schools,
Administrative or Supervisory Personnel, or other employees of the Board of Education has any interest in the bidding
company except as follows:
By (Signature)
Name and Title
Witness Name and Title
