2023-023-S1
General Repairs, Maintenance Services, Remodeling and
Special Project Contractors
Issue Date: 6/11/2023
Questions Deadline: 12/1/2023 10:00 AM (CT)
Response Deadline: 12/8/2023 10:00 AM (CT)
Contact Information
Contact: Veronica Couzynse
Address: Plano Independent School District
6600 Alma Drive
Plano, TX 75023
Phone: (469) 752-0290
Fax:
(469) 752-0281
Email: veronica.couzynse@pisd.edu
Page 1 of 28 pages
Deadline: 12/8/2023 10:00 AM (CT)
2023-023-S1
Event Information
Number:
2023-023-S1
Title:
General Repairs, Maintenance Services, Remodeling and Special Project
Contractors
Type:
Request for Proposal
Issue Date:
6/11/2023
Question Deadline: 12/1/2023 10:00 AM (CT)
Response Deadline: 12/8/2023 10:00 AM (CT)
Notes:
VENDORS THAT WERE AWARDED ON THE PREVIOUS PROPOSAL FOR
RFP 2023-023 ARE NOT REQUIRED TO RESPOND TO THIS
SUPPLEMENTAL PROPOSAL. This supplemental RFP is to add additional
vendors to the already awarded list.
PURPOSE: The purpose of this proposal is to establish a competitive contract for
the purchase of general contracted work for general repairs, maintenance services,
remodeling and special projects services on an “as needed” basis throughout the
year for Plano Independent School District (Plano ISD). General Repairs or services
as part of a special project may include one or any combination of the following
trades - roof, concrete, walls, asphalt, electrical, HVAC, painting, millwork, lockers,
welding, carpentry, flooring, etc.
NOTE: This RFP replaces or will replace the following RFPs;
RFP 2019-028 Carpentry Services (expires May 2023 - no renewals available)
RFP 2019-013 General Maintenance/Supplemental (will not be renewed at renewal
time May 2023)
RFP 2022-050 General Maintenance (will not be renewed at renewal time January
2024)
Page 2 of 28 pages
IF AWARDED TO ANY OR ALL OF THE REFERENCED RFPs ABOVE,
PLEASE RESPOND TO THIS RFP TO PREVENT A LAPSE OF AN
AWARD/CONTRACT WITH PLANO ISD.
ANNUAL EXPENDITURE: The estimated expenditure for this contract is
approximately $400,000 per year. However, this estimate should not be construed to
be a guarantee of either minimum or maximum since usage is dependent upon
Deadline: 12/8/2023 10:00 AM (CT)
2023-023-S1
actual needs and available funding. This estimate may be exceeded by 25%
annually.
TERM: The initial term of this RFP will be for one (1) year from date of award. This
contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will
automatically extend for four (4) additional one (1) year periods. Plano ISD has the
option to extend this proposal at the end of the performance period for up to 120
days if determined to be in the best interest of the district to ensure availability of
products and/or services. Plano ISD has the option to issue subsequent RFPs as
needed.
Tentative - Pending Board Approval Date
Initial Contract Period: June 2023 - June 2024;
Contract YR2 (Option): June 2024 - June 2025;
Contract YR3 (Option): June 2025 - June 2026;
Contract YR4 (Option): June 2026 - June 2027;
Contract YR5 (Option): June 2027 - June 2028
Bid Attachments
Conflict of Interest Questionnaire.pdf
Conflict of Interest Questionnaire
21-22Map_FINAL.pdf
District Map
W9 2018 with Instructions.pdf
W-9 Blank Form
Vendor Proposal Form 2014-1.pdf
EXHIBIT - Vendor Proposal Form
Terms and Conditions.pdf
Terms and Conditions
Billing Information
Contact: Loren Allen
Address: Accounts Payable
Administration Center
2700 W 15th Street
Plano, TX 75075
Phone: (469) 752-8041
Email: invoice@pisd.edu
Download
Download
Download
View Online
View Online
Page 3 of 28 pages
Deadline: 12/8/2023 10:00 AM (CT)
2023-023-S1
Bid Attributes
1 Electronic Proposal Submittal
Although we are legally required to accept paper bids, we strongly request that bidders submit this bid
electronically. Electronic bidding, as defined under the State of Texas Uniform Electronic Transactions Act, is an
acceptable method of receiving bids based on The State of Texas Education Code Sec. 44.0313 and Plano ISD
policy CH Legal. Please feel free to call us if you require any assistance with this submittal. Electronic bidding
eliminates errors, eliminates unnecessary work, and is friendlier to the environment. When filing this bid
electronically, please do not send us a paper copy, as the electronic version will prevail. Manual submissions must
be delivered to the Purchasing Office in a sealed envelope by the date and time stated.
Furthermore, no faxed or e-mailed bids will be received. Your cooperation is appreciated.
Please confirm that you have read and understand this instruction.
I confirm No, I do not confirm
(Required: Check only one)
2 Scope of Work
For the purpose of this RFP, general contracted work for general types of repairs, remodeling, special projects and
maintenance services are defined as temporary and flexible labor support services provided by a Contractor(s) to
meet specific District project needs for either short term, long term and/or temporary work related project
assignments. This RFP is intended to competitively solicit responses that result in the contract(s) necessary to meet
the immediate needs of Plano Independent School District - Plano ISD.
The purpose of this Request of Proposals (RFP) is to solicit proposals from qualified persons or company
interested in contracting and providing services for the District. The District is seeking to contract with a qualified
person or company. The proposer’s quality in delivery of services and experience with, and knowledge of standards
of general maintenance work and repair services and experience in such fields is of paramount importance to Plano
Independent School District. The District is seeking to create a pool of qualified vendors with expertise in the fields
of skill trades or general contracted work and repair services to fill temporary work load needs for a range of job
projects related to:
General Repairs/ Maintenance Services / Remodeling and Special Projects
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2023-023-S1
3 General Special Projects
Under this RFP defined minor remodeling of exterior work may include work such as (but which is not limited to the
following descriptions): demolishing and reconstruction of asphalt paving, doing minor parking lot asphalt pot-hole
patch-up or repair work, demolishing and reconstruction of sidewalks, installing, working on or repairing all types of
wooden, chain-link, concrete or metal fencing, removing parking lot gates, parking lot equipment or accessories,
patching-up parking lot pot-holes, doing minor parking lot resurfacing of worn-out areas, installing posts or bollards,
painting of parking lot areas and other related facilities defined by the district.
Minor remodeling work of exterior or interior building facilities to include (but which is not limited to the following):
classrooms, offices, bathrooms, hallways, roofs, canopies, and other facilities defined by the district.
Minor remodeling work which may include: installing all types of walls, relocating walls within office areas, painting
and repairing walls which may have been scratched, or may have holes to be repaired and have texture applied,
adding windows or doors to existing walls, relocating or replacing doors, removing and installing all types of flooring
or carpeting, removing an installing all types of ceilings, walls, partitions, closets, setting, reconstructing framing for
all types of cement foundations for cement, tile or concrete related projects, installing or working on chicken-wire
netting, patching-up small to large holes in all types of walls or cement sidewalks or foundations.
Remodeling may include minor HVAC type of work. For example, during the remodeling of an office wall area this
may include the re-routing of HVAC duct piping or compressor for this particular project.
Remodeling may also include minor electrical repair or upgrade type of work. For example, during the remodeling of
an office wall area this may include the re-routing of electrical outlets, switches, audiovisual appliances or
equipment, audio-visual wiring and/or switching panels, exterior or interior lighting fixtures and/ or various types of
electrical lighting bulbs for these types of projects.
Remodeling may include minor cement or masonry type of work. For example, during the remodeling of an exterior
office building area there may be a need to relocate and re-route an existing HVAC compressor unit and this may
require the construction of a cement pad for this particular project. There may be other types of similar concrete
block retention walls or types of cement-related projects such as sidewalks, etc…
These are just some examples of potential special work projects and this listing is not all inclusive of all projects,
there may be other specific and different types of projects included and which may be further defined by the district
as projects are developed.
The proposer must be in constant communication with District’s department, for whom which work is being
conducted for, regarding project assignment, project status, project issues or concerns, potential project cost
overruns and/or other potential situations related to the work being done.
The proposer will be responsible for notifying the District department of assignment or project conclusion and/or
any issues encountered during the course of any project.
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Deadline: 12/8/2023 10:00 AM (CT)
2023-023-S1
