GENERAL LEGAL SERVICES FOR EDDY COUNTY

EDDY COUNTY
STATE OF NEW MEXICO
REQUEST FOR PROPOSAL 26-04
GENERAL LEGAL SERVICES FOR EDDY COUNTY
Commodity Code: 961-49
EDDY COUNTY
101 W. GREENE ST.
CARLSBAD, NM 88220
Issued Date: May 14, 2026
Proposal Deadline: May 26, 2026 at 2:00 PM MST

RFP 26-04 General Legal Services for Eddy County
Contents
EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL ........................................... 3
I. INTRODUCTION ............................................................................................................. 4
II. DEFINITION OF TERMINOLOGY .............................................................................. 5
III. SEQUENCE OF EVENTS ............................................................................................... 6
IV. GENERAL REQUIREMENTS ....................................................................................... 8
V. RESPONSE - FORMAT AND ORGANIZATION ....................................................... 15
VI. EVALUATION................................................................................................................. 16
VII. EVALUATION PROCESS ............................................................................................. 18
Appendices .................................................................................................................................. 20
ACKNOWLEDGEMENT OF RECEIPT FORM ................................................................. 21
LETTER OF TRANSMITTAL FORM .................................................................................. 22
STATEMENT OF COMPLIANCE ......................................................................................... 23
CONFLICT OF INTEREST DECLARATION ..................................................................... 24
NEW MEXICO RESIDENT BUSINESS PREFERENCE CERTIFICATION .................. 26
CAMPAIGN CONTRIBUTION DISCLOSURE FORM ..................................................... 27
COST PROPOSAL ................................................................................................................... 29
REFERENCES .......................................................................................................................... 30
SAMPLE AGREEMENT A-26-XX ......................................................................................... 31

RFP 26-04 General Legal Services for Eddy County
EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL
Eddy County has partnered with Euna Procurement, formerly known as Bonfire Interactive, to move
all Bid and RFP submissions to a fully digital platform. This is an effort to streamline the
procurement process and make working with Eddy County easier and efficient.
The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed here:
https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities
All interested vendors must register on the Eddy County Procurement Portal. During registration, it
is recommended that vendors link relevant commodity codes to their profiles to receive automatic
notifications of new opportunities matching their services or products.
How to Register
1. Visit https://www.co.eddy.nm.us/
2. Click on the Business tab
3. Go to BID / RFP Opportunities
4. Select BID / RFP Vendor Registration Instructions
For assistance, please visit the Vendor Registration Help page or contact the Eddy County Chief
Procurement Officer with any questions at agranger@co.eddy.nm.us

RFP 26-04 General Legal Services for Eddy County
I. INTRODUCTION
PURPOSE OF THIS REQUEST FOR PROPOSALS
Eddy County, New Mexico, is seeking proposals from qualified firms to obtain General
Legal Services for Eddy County to meet the broad range of legal needs of the County. All
work performed regarding Legal Services pursuant to this RFP will be under the direction of
the County Manager with input from the Board of County Commissioners.
SCOPE OF WORK
Law firms or attorneys submitting offers must have documented experience, skills and
knowledge in representing municipal, county or state governmental entities in any of, but not
limited to the following areas of law: general tort liability (including highway), medical
malpractice, law enforcement and corrections liability, employment law, civil rights,
insurance, subrogation and contractual indemnity, construction, property rights and usage,
class action litigation, Real Property, and worker's compensation.
Law firms or attorneys submitting offers must have a Principal/Owner/Director/Partner with
at least five (5) years general civil litigation experience.
CONTRACT TERM
It is anticipated that the initial term of this contract will be for one (1) year, commencing upon
full execution of the agreement(s). The County reserves the right to renew or extend any contract
on an annual basis (or any portion thereof) for up to three (3) additional one-year terms and shall
be subject to the same terms and conditions as set forth in the original agreement. Any such
renewal or extension shall be subject to mutual written agreement by both parties. Under no
circumstances will the total term of this contract exceed four (4) years. This procurement will
result in a single source award.
PROCUREMENT ADMINISTRATOR
The Procurement Administrator listed below is the official point of contact for this procurement.
All questions or requests for clarification must be submitted in writing directly to the
Procurement Administrator. Offerors are only permitted to communicate with the Procurement
Administrator regarding this RFP. No other Eddy County employees, department heads, or
managers are authorized to speak on behalf of the County for this solicitation. Contacting anyone
else in the County may result in disqualification of the offeror's proposal.
Procurement Administrator
AdriAnne Granger, CPO
Phone: 575-887-9511 Ext. 2525
Fax 575-628-3275
Email: agranger@co.eddy.nm.us
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RFP 26-04 General Legal Services for Eddy County
II. DEFINITION OF TERMINOLOGY
This section contains definitions that are used throughout this procurement document, including
appropriate abbreviations.
1. "Board of County Commissioners" (also "BOCC") means the elected board in whom all powers
of the County are vested and who are responsible for the proper and efficient administration of
the County government.
2. "MST" Mountain Standard Time
3. "Contract" or "Agreement" means a written agreement for the procurement of items of tangible,
personal property or services.
4. "Contractor" means a successful offeror who enters into a binding contract.
5. "County" means the County of Eddy, State of New Mexico.
6. "Determination" means the written documentation of a decision of the Procurement
Administrator including findings of fact required to support a decision. A determination becomes
part of the procurement file to which it pertains.
7. "Desirable" refers to the terms "may", "can", "should", "preferably" or "prefers" which identify
a discretionary item or factor. (As opposed to a "mandatory" item or factor.)
8. "Evaluation Committee" means a body appointed by County management to perform the
evaluation of offeror proposals.
9. "Evaluation Committee Report" means a report prepared by the Procurement Administrator and
the Evaluation Committee for submission to appropriate approval authorities for contract award
that contains all written determinations resulting from the conduct of a procurement requiring the
evaluation of competitive sealed proposals.
10. "Finalist" is defined as an offeror who meets all the mandatory specifications of this Request for
Proposal and whose score on evaluation factors is sufficiently high to merit further consideration
by the Evaluation Committee.
11. "Mandatory" refers to the terms "must", "shall", "will", "is required" or "are required," which
identify a required item or factor. (As opposed to a "desirable" item or factor.) Failure to meet a
mandatory item or factor will result in the rejection of the Offeror's proposal.
12. "Offeror" is any person or entity who chooses to submit a proposal.
13. "Procurement Administrator" means the person or designee authorized by the County to manage
or administer a procurement requiring the evaluation of competitive sealed proposals; also
referred to as "Chief Procurement Officer" or "Chief Procurement Officer," in this document and
attachments.
14. "Procuring agency of the County" or "Requesting Department" means the department or other
subdivision of Eddy County that is requesting the procurement of services or items of tangible
personal property.
15. "Purchase Order" or "PO" means the document that directs a contractor to deliver items of
tangible personal property or services pursuant to an existing, valid contract.
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RFP 26-04 General Legal Services for Eddy County
16. "Purchasing" means Eddy County Purchasing Office or the Eddy County Chief Procurement
Officer.
17. "Request for Proposals" or "RFP" means all documents, including those attached or incorporated
by reference, used for soliciting proposals.
18. "Responsible Offer", "Responsive Proposal" or "Submissions" means an offer or proposal that
conforms in all material respects to the requirements set forth in the request for proposals.
Material respects of a request for proposal include, but are not limited to, price, quality, quantity
and delivery requirements.
19. "Responsible Offeror" means an offeror who submits a responsive proposal and who has
furnished required information and data to prove that their financial resources, production or
service facilities, personnel, service reputation and experience are adequate to make satisfactory
delivery of the services or items of tangible personal property called for in this proposal.
20. "Statement of Compliance" and "Statement of Concurrence" mean an express, affirmative
statement by the offeror in their proposal, which they agree with or agree to the stated
requirement(s). Possible examples of acceptable responses include "The [NAME HERE]
Company agrees to comply with this requirement." "The [NAME HERE] Company agrees to
participate as required."
21. "References" Individuals identified by a contractor, including former clients or professional
partners, who may be contacted to verify the contractor's quality of work, reliability, and
professionalism.
III. SEQUENCE OF EVENTS
The Procurement Administrator will make every effort to adhere to the following schedule:
ACTION RESPONSIBILITY DATE
1. Issue RFP Procurement Administrator 5/14/2026
2. Return Acknowledgement of Receipt Offeror 5/18/2026
3. Deadline to Submit Questions Offeror 5/19/2026
4. Response to Questions Procurement Administrator 5/21/2026
5. Submission of Proposal Offeror 5/26/2026 @ 2:00 PM MST
6. Proposal Evaluation Procurement Administrator 5/26/2026 - 6/2/2026
7. Interviews Procurement Administrator As needed
8. Intent to Award RFP BOCC 6/9/2026
15 DAYS AFTER RFP
9. Protest Deadline Offeror
AWARD
*Award is subject to approval of the Board of County Commissioners and per the schedule of their meetings which is
subject to change*
EXPLANATION OF EVENTS
The following paragraphs further detail the activities listed in the sequence of events
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RFP 26-04 General Legal Services for Eddy County
1. Issue RFP
This Request for Proposal is being issued by the Eddy County Procurement Administrator on
behalf of Eddy County.
2. Return Acknowledgment of Receipt
Interested Offerors are encouraged to return the Acknowledgement of Receipt form (located in the
Appendices) by hand-delivery, mail, fax, or preferably by email to the Procurement Administrator,
AdriAnne Granger, at agranger@co.eddy.nm.us.
Offerors who submit the form will be added to the distribution list to receive written responses to
questions and any RFP amendments. Offerors who fail to submit the form may not receive crucial
updates that could affect their proposal.
3. Deadline to Submit Written Questions
Interested Offerors may submit written questions about the intent or clarity of this RFP until the
deadline listed in the Sequence of Events. All written questions must be submitted by e-mail to the
Procurement Administrator specified in this RFP. Phone inquiries will NOT be accepted.
4. Response to Written Questions
Written responses to submitted written questions, along with any amendments to the RFP, will be
posted on the County's website and Procurement Portal. These updates will also be emailed to all
parties who submitted an Acknowledgement of Receipt form.
5. SUBMISSIONS OF PROPOSAL
a.) Proposal must be received no later than the date and time indicated in this RFP to be considered.
Late submissions will not be accepted or considered.
b.) Any proposal that does not adhere to the specified format, and which does not address each
specification, requirement and criteria within this RFP may be deemed non-responsive and
rejected on that basis.
c.) The Offeror shall assume full responsibility for timely delivery of proposals to Eddy County.
d.) If a proposal contains an error and the mistake is discovered before the official opening, the
Offeror may modify or withdraw their submission electronically prior to the deadline set for
proposal opening. To do so, the Offeror must submit a written notice through the Procurement
Portal or by email to the Procurement Administrator. Withdrawn proposals may be corrected
and resubmitted electronically, as long as they are received by the designated date and time and
comply fully with the requirements outlined in the RFP. At no time may Eddy County personnel
assist in the modification, correction, or withdraw of any proposal prior to the official opening
date and time.
e.) Proposals will be opened by the Procurement Administrator via the Procurement Portal at the
scheduled date and time for the submission of proposals.
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RFP 26-04 General Legal Services for Eddy County
6. Proposal Evaluation
The Evaluation Committee may select, and the Procurement Administrator may notify "finalist"
offerors. Only finalist offerors will be invited to participate in the subsequent steps of the
procurement. The Evaluation Committee reserves the right not to utilize the finalist process if
they deem it in the best interest of the County.
7. Interviews (as needed)
The evaluation of proposals will be performed by an Evaluation Committee appointed by County
Management and the Procurement Administrator. During this time, the Procurement
Administrator may, at their option, initiate discussions with offerors who submit responsive or
potentially responsive proposals for the purpose of clarifying aspects of the proposals, however,
proposals may be accepted and evaluated without such discussion. Discussion SHALL NOT be
initiated by the Offerors.
8. Intent to Award RFP
All awards resulting from this Request for Proposal are subject to approval by the Eddy County
Board of County Commissioners at a duly noticed public meeting. The anticipated meeting date
is identified above and is subject to change at the discretion of the County or the Board of
County Commissioners.
9. Protest Deadline
Any protest by a Offeror must be timely, in conformance with, and will be governed by Sections
13-1-172 through 13-1-176 NMSA 1978 and Eddy County Procurement Policy. Protests must be
written and must include the name and address of the protestor and the Request for Proposal
(RFP) number. It must also contain a statement of grounds for protest including appropriate
supporting exhibits, and it must specify the ruling requested. The protest must be delivered to:
Eddy County
Attn: AdriAnne Granger, CPO
101 W. Greene St.
Carlsbad, NM 88220
IV. GENERAL REQUIREMENTS
This procurement will be conducted pursuant to the Competitive Sealed Proposals process as
defined in NMSA 1978, Section 13-1-111. Both the solicitation and any resulting contract will
comply with all applicable requirements of the New Mexico Procurement Code.
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RFP 26-04 General Legal Services for Eddy County
1. Acceptance of Conditions Governing Procurement
Offerors must indicate their acceptance of the Conditions Governing Procurement in the letter of
transmittal form. Submission of a proposal constitutes acceptance of the Evaluation Factors
contained in this RFP.
2. Incurring Cost
Any cost incurred by the Offeror in the preparation, transmittal, presentation of any proposal or
material, or negotiation associated with its response to this RFP shall be borne solely by the
offeror.
3. Prime Contractor Responsibility
Any contract that may result from this RFP shall specify that the prime contractor is solely
responsible for fulfillment of the contract with the County. The County will only make contract
payments to the prime contractor.
4. Subcontractor
The use of subcontractors is allowed. The prime contractor shall be wholly responsible for the
entire performance of the contractual agreement whether subcontractors are used. Additionally,
the prime contractor must receive approval, in writing, from the County subcontractor which is
used during the term of this agreement. Use of subcontractors must be clearly explained in the
proposal, and each must be identified by name. Substitution of subcontractors, after contract
award, must receive prior written approval of the Department Head, County Manager and/or
their designee.
5. Amended Proposals
An offeror may submit an amended proposal before the deadline for receipt of proposals. Such
amended proposals must be complete replacements for a previously submitted proposal and must
be clearly identified as such in the transmittal letter. County personnel will not merge, collate, or
assemble proposal materials.
6. Offerors' Rights to Withdraw Proposal
Offerors will be allowed to withdraw their proposals at any time prior to the deadline for receipt
of proposals. The offeror must submit a written withdrawal request signed by the offeror's duly
authorized representative addressed to the Procurement Administrator. The approval or denial of
withdrawal request received after the deadline for receipt of the proposals is governed by the
applicable procurement regulations.
7. Proposal Offer Firm
Responses to this RFP, including proposal prices, will be considered firm for ninety (90) days
after the due date for receipt of proposals or sixty (60) days after the due date for the receipt of a
best and final offer, if one is solicited.
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RFP 26-04 General Legal Services for Eddy County
8. Disclosure of Proposal Contents
The proposals will be kept confidential until a contract is awarded by the awarding authority. At
that time, all proposals and documents pertaining to the proposals will be open to the public,
except for material which is proprietary or confidential. The Procurement Administrator will not
disclose or make public any pages of a proposal on which the offeror has stamped or imprinted
"proprietary" or "confidential" subject to the following requirements. Provide redacted and
unredacted versions if applicable.
Proprietary or confidential data shall be readily separable from the proposal to facilitate eventual
public inspection of the remaining portions of the proposal. Confidential data is normally
restricted to confidential financial information concerning the Offeror's organization and data
that qualifies as a trade secret in accordance with the Uniform Trade Secrets Act, NMSA 1978
57-3A-I to 57-3A-7. The price of products offered, or the cost of services proposed, shall not be
designated as proprietary of confidential information.
If a request is received for disclosure of data for which an offeror has made a written request for
confidentiality, the Chief Procurement Officer shall examine the Offeror's request and make a
written determination that specifies which portions of the proposal should be disclosed. Unless
the offeror takes legal action to prevent the disclosure, the proposal will be so disclosed. The
proposal shall be open to public inspection subject to any continued prohibition on the disclosure
of confidential data.
9. No Obligation
This procurement in no manner obligates Eddy County or any of its departments or other
subdivisions to the eventful lease, purchase, etc., of any tangible personal property offered or
services proposed until a valid written contract is approved by the Procurement Administrator
and other required approval authorities.
10. Termination
This RFP may be canceled at any time and any, and all, proposals may be rejected as a whole or
in part when the County determines such action to be in the best interest of the County.
11. Sufficient Appropriation
Any contract awarded as a result of this RFP process may be terminated if sufficient
appropriations or authorizations do not exist. Such termination will be effective upon County's
sending written notice to the contractor. The County's decision as to whether sufficient
appropriations and authorizations are available will be accepted by the contractor as final.
12. Legal Review
The County requires that all offerors agree to be bound by the General Requirements contained
in this RFP. Any offeror concerns must be promptly brought to the attention of the Procurement
Administrator.
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