General Carpentry Services, 2026

General Carpentry Services May 2026
The City of Waltham
Invites
Interested Parties
To propose the best offer and or bid
For the service or product herewith described:
General Carpentry Services, 2026
The Virtual Bid Opening will be held:
Wednesday June 24th, 2026 at 11:00AM
Phone: 781-314-3244, Fax: 781-314-3245

General Carpentry Services May 2026
Table of Contents:
Invitation to Bid
*
Intent of the Project
*
Instructions
*
General Conditions
*
Specifications
*
Compliance
*
Bid Price
*

General Carpentry Services May 2026
Invitation to Bid

General Carpentry Services May 2026
The City of Waltham
Purchasing Department
REQUEST FOR BID (RFB)
Under the rules of M.G.L. Chapter 149 the Purchasing Department of the City of Waltham hereby
requests sealed bids for:
General Carpentry services for various city-wide projects as they may become available
Price Proposals will be received at the office of the Purchasing Agent, City Hall, 610 Main Street,
Waltham MA 02452, until,
Wednesday June 24th, 2026 at 11:00AM
At which time and place the bids will be publicly opened and read via Zoom.
(See the City's website for meeting details)
Specifications and information available at the Purchasing Agent's Office or in the Waltham
Purchasing Department web site at https://www.city.waltham.ma.us/category/tags/purchasing-bids-
open-0
BIDS MUST BE SIGNED AND ENCLOSED IN A SEALED ENVELOPE AND MARKED:
BID FOR: General Carpentry Services, 2026
If the Bidder is a corporation, state your correct corporate name and State of incorporation. If Bidder
is a partnership, state names and addresses of partners. If Bidder is a trust or other legal entity, state
correct names and addresses of trustees or names and address of those legally authorized to bid and
enter into contracts.
The Contractor is required to pay the prevailing wages as determined under the provisions of Chapter
149, Sections 26 and 27D of the Massachusetts General Laws, including the submission of weekly
payrolls to the awarding authority. The Prevailing wage Schedule can be found at
https://www.city.waltham.ma.us/category/tags/purchasing-bids-open-0
EXCEPTION OR ALTERNATES TO SPECIFICATIONS, TERMS OF SALE, AND DISCOUNTS AVAILABLE, MUST
BE INCLUDED IN THE BID PRIOR TO OPENING DATE.

General Carpentry Services May 2026
Intent of Project
The Purchasing Department of the City of Waltham wishes to purchase general carpentry
services for various city-wide projects as they may become available.

General Carpentry Services May 2026
Instructions

General Carpentry Services May 2026
INSTRUCTIONS FOR BIDDERS
1. READ ALL DOCUMENTS.
Bidders should familiarize themselves with all the documents contained herein; it is mandatory
that all Bids be in compliance with all the provisions contained in said documents.
2. FORMS AND ATTACHMENTS.
Bids are to be completed on the forms provided ONLY and enclosed in a sealed envelope
marked on the outside "BID (title)" and the name and address of bidder. Attachments submitted
in addition to the Waltham Purchasing Department produced forms may not be considered.
3. PRINTED OR TYPED RESPONSE.
All information must be typewritten or printed in ink, including the price the bidder offers in the
space as provided on the bid form.
4. CORRECTIONS.
Bids that are submitted containing cross outs, white outs or erasures, will be rejected. All
corrections or modifications to the original bid are to be submitted in a separate envelope,
properly marked on the outside, "CORRECTION/ MODIFICATION TO BID (title)" and submitted
prior to the bid opening.
ALL DOCUMENTS SUBMITTED WITH YOUR RESPONSE WILL BE INCORPORATED INTO THE
CONTRACT.
5. PRICE IS ALL INCLUSIVE.
Bid prices shall encompass everything necessary for furnishing all items, materials, supplies or
services as specified, and in accordance with the specifications, including proper packing, cost of
delivery, and in the case of services, completion of same, as per specifications.
6. PRICE DISCREPANCY.
In the event of a discrepancy between the Unit Price and the Extension, the Unit Price shall
prevail.
7. EXPLANATIONS, EXCEPTIONS
Explanations, exceptions or other information pertinent to the specifications may be made in
writing and included in the same envelope with the bid.
8. BID DEPOSITS.
Bid deposits are to be made payable to the City of Waltham. In the event that the successful
bidder fails to execute a Contract within (10) days of the receipt of said contract, such security
shall be retained by the city as liquidated damages. Unsuccessful bidders' deposits will be
returned immediately following the award to said successful bidder.
9. WITHDRAW.
A Bid may be withdrawn by written request prior to the schedule for the Bid Opening. No
withdrawals are permitted after the bid opening date and time. Withdrawals after the bid
opening date will cause the forfeit of the bid Deposit.
10. AWARD.
Bids will be awarded not later than (90) ninety days after the scheduled bid opening date, unless
otherwise stated, in the specifications. Unless otherwise specified, bids will be evaluated on the
basis of, completeness of your RFP response, responsiveness, responsibility, best price and
experience.

General Carpentry Services May 2026
11. AWARD CRITERIA.
Qualified and responsive proposals will be evaluated based on: Price, Technical, and Compliance
requirements:
12. DISCOUNTS.
Discounts for prompt payments, based on City Pay Day, will be considered when making awards.
13. TAX EXEMPT.
Purchases by the City of Waltham is exempt from any Federal, State or Massachusetts Municipal
Sales and/or Excise Taxes.
14. SAMPLES.
The Waltham Purchasing Department may require the submission of samples either before or
after the awarding of a contract. Samples are to be submitted, at no charge to the City, so as to
ascertain the product's suitability. If specifically stated in the Bid that samples are required, said
samples must be submitted with the Bid prior to the Official Bid Opening. Failure to submit said
samples would be cause for rejection of Bid. All samples must be called for and picked up within
(30) thirty days of award or said samples will be presumed abandoned and will be disposed of.
15. ACTIVE VENDOR LIST.
Vendors who wish to remain on the Active Bid List must either submit a Bid, No Bid, or a letter
requesting same, no later than the Official Bid Opening. This is applicable to those vendors who
have received the Invitation to Bid.
16. FUNDS APPROPRIATION.
The contract obligation on behalf of the City is subject to prior appropriation of monies from the
governmental body and authorization by the Mayor.
17. THE AWARDING AUTHORITY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, OR ANY PART
OF ANY BID, WHICH IN THE OPINION OF THE AWARDING AUTHORITY, IS IN THE BEST INTERESTS
OF THE CITY OF WALTHAM.
18. THE TAX ATTESTATION CLAUSE, CERTIFICATION OF NON-COLLUSION AND THE CORPORATION
INFORMATION, are an integral part of the Invitation for Bid and must be completed and signed
by the person submitting the Bid, or by the person/persons who are officially authorized to do
so.
19. STANDARD OF QUALITY.
Where, in the specifications, one certain kind, type, catalog number, brand or manufacturer of
material is named, it shall be regarded as the required standard of quality. Where two or more
are named, these are presumed to be equal and the Bidder may select one or the other. If the
Bidder proposes to offer a substitute as an equal, he shall so indicate on the Bid Form, the kind,
type, catalog number, brand, or manufacturer of material that is offered as an equal, and
describe where it differs from the specifications. Substituted items must be capable of
performing all the functions and/or operational features described or indicated in the
specifications. Failure to indicate the description of any substitute item on the Bid will be
interpreted to mean that the Bidder will furnish the item or service as specified.
20. MODIFICATION.
No agreement, understanding, alteration or variation of the agreement, terms or provisions
herein contained shall bind the parties, hereto unless made and executed in writing by the
parties hereto.

General Carpentry Services May 2026
21. ASSIGNMENT.
The final payment for work done under this Contract shall be made only after the Contractor has
signed a statement under the penalty of perjury, certifying that he has completed the work
described in the final estimate. Neither party hereto shall assign this Contract or sublet it in part
or as a whole without the prior written consent of the other party hereto. The Contractor shall
not assign any sum or sums due or becoming due to him hereunder without the prior written
consent of the City.
22. DELIVERIES:
a) The Contractor shall pay all freight and delivery charges. The Waltham Purchasing
Department does not pay for shipping and packaging expenses. Items must be delivered as
stipulated in the specifications. All deliveries must be made to the inside of city buildings.
Sidewalk deliveries will not be accepted. City personnel are not required to assist in the
deliveries and contractors are cautioned to notify their shippers that adequate assistance must
be provided at the point of delivery, when necessary.
b) All items of furniture must be delivered inside the building, set up, in place and ready
for use. Deliveries are to be made between the hours of 8:30 a.m. and 3:00 p.m., Monday
through Friday, except on holidays.
c) All damaged items, or items which do not comply with specifications will not be
accepted and title therefore will not vest to the Waltham Purchasing Department until such
items are accepted and signed for, in good order, by the receiving department.
d) The contractor must replace, without further cost to theWaltham Purchasing
Department, such damaged or non-complying items before payment will be made.
23. LABELING.
All packages cartons or other containers must be clearly marked with (a) building and room
destination; (b) description of contents of item number from specifications; (c) quantity; (d) City
of Waltham Purchase Order Number and (e) Vendor's name and order number.
24. GUARANTEES.
Unless otherwise stipulated in the specifications, furniture, equipment and similar durable items
shall be guaranteed by the contractor for a period of not less than one year from the date of
delivery and acceptance by the receiving department. In addition, the manufacturer's
guarantee shall be furnished. Any items provided under this contract which are or become
defective during the guarantee period shall be replaced the contractor free of charge with the
specific understanding that all replacements shall carry the same guarantee as the original
equipment. The contractor shall make such replacement immediately upon receiving notice
from the Purchasing Agent.
25. SINGLE VENDOR.
TheWaltham Purchasing Department desires to award a single contract based on the Grand
Total Price. However, where applicable, the City reserves the right to make multiple awards on a
unit price basis if, in the opinion of theWaltham Purchasing Department, it is in the best interest
of the Waltham Purchasing Department.
26. BEST AND FINAL OFFER.
TheWaltham Purchasing Department reserves the right to request best and final offers from one
or more bidders. Best and final offer will be exercised should the CPO deem it is in the best
interest of theWaltham Purchasing Department in order to obtain the best value.

General Carpentry Services May 2026
GENERAL CONDITIONS