Gatlinburg Community Center Cleaning

Agency:	City of Gatlinburg
State:	Tennessee
Type of Government:	State & Local
Posted Date:	Apr 22, 2025
Due Date:	May 8, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BIDDERS

The City of Gatlinburg is accepting sealed bids for a twelve (12) month janitorial service contract

for the Gatlinburg Community Center. The City of Gatlinburg reserves the right to extend the

contract for an additional twelve (12) month period.

Bids will be sent to 912 East Parkway or P.O. Box 5, Gatlinburg, Tennessee, 37738 or can

be walked in at City Hall, 912 East Parkway on the day of, until 2:30 p.m. May 8, 2025, at

which time they will be publicly opened and read aloud. No bid may be withdrawn for thirty

(30) days. Please indicate on your sealed envelope "Bid on Janitorial Service for Gatlinburg

Community Center", the bid opening time and date.

Bid specifications will also be available on the City of Gatlinburg website at

www.gatlinburgtn.gov under "Bid Opportunities". The tab for bid documents is located in

the center of the main page.

Bid documents may be obtained from Delea Patterson, Gatlinburg City Hall, 912 East

Parkway, P.O. Box 5 Gatlinburg, Tennessee, 37738, Telephone Number (865) 436-1409,

deleap@gatlinburgtn.gov. They will also be available on the City of Gatlinburg’s website

at www.gatlinburgtn.gov

All bidders who have not already done so shall be required to make an appointment with the

Community Center Manager, Telephone Number (865) 436-4990, to tour and get familiar with

the facility. Specifications questions may be directed to Sherry Spicer-Dudley. Sherry’s email

is Sherryd@gatlinburgtn.gov.

Each bidder shall be able to provide the City of Gatlinburg with Certificates of Insurance covering

property damage and liability in amounts suitable to the City annually as well as proof of workers

compensation insurance.

No bidder will be permitted to withdraw their bid for a period of thirty (30) days following the date

of the bid opening.

The City of Gatlinburg reserves the right to waive any informalities in or to reject any or all bids and

to accept the bid deemed favorable to the interest of the City of Gatlinburg. No items shall be

removed from the following cleaning list, if items are removed and quoted on a separate list,

this could result in the bid being disqualified.

It is the policy of the City of Gatlinburg not to discriminate on the basis of race, color, national

origin, age, sex, or disability in its hiring and employment practices, or in admission to, access to,

or operation of its programs, services and activities. With regard to all aspects of this contract,

contractor certifies and warrants it will comply with this policy.

GENERAL PROVISIONS

Prices quoted shall not include Federal or State taxes, if any are applicable. The successful

bidder shall furnish tax exemption forms, if required, with their invoices.

The prices quoted are that for which the materials or services will be delivered F.O.B.

Gatlinburg, Tennessee.

Any additions, deletions, or variations from the following specifications must be noted.

Inspection of the materials or equipment will be made by an agent of the City of

Gatlinburg, and if found defective or fails in any way to meet the terms of this agreement,

it will be rejected. Rejected materials or equipment will be replaced at the expense of the

bidder.

All technical specifications must accompany bid.

The City of Gatlinburg reserves the right to purchase additional units or services under the

same terms and conditions for a period of one (1) year if agreeable with vendor.

The City of Gatlinburg reserves the right to extend this agreement for one (1) additional

year after the completion of the first-year agreement if agreeable with vendor.

The City of Gatlinburg reserves the right to defer payment for thirty (30) days after

delivery. The City of Gatlinburg also reserves the right to reject any and/or all bids.

The bidder agrees to indemnify the City of Gatlinburg from any and all liability, loss or

damage the City may suffer as a result of claims, demands, costs, or judgments against it

arising from any and all work under this agreement.

The bidder agrees to notify the City, in writing, within thirty (30) days, by registered mail,

at the City's address as stated in this agreement, of any claim against the bidder on the

obligations indemnified against.

It is the policy of the City of Gatlinburg not to discriminate on the basis of race, color,

national origin, age, sex, or disability in its hiring and employment practices, or in

admission to, access to, or operation of its programs, services and activities. With regard

to all aspects of this contract, contractor certifies and warrants it will comply with this

policy.

Vendor shall possess all the necessary insurances and licenses required to perform this type

and size of project.

Certain projects with a total cost of $25,000 or more require a TN Contractors license. This

License #, Classification and Expiration date MUST be listed on the bid envelope. Bidders

cannot use license of another to bid on any City of Gatlinburg project.

SPECIFICATIONS FOR COMMUNITY RECREATION CENTER JANITORIAL

SERVICE

The portion of the Gatlinburg Community Recreation Center to be considered in this proposal shall

be the entire interior of the building except certain areas within the Bowling Center and Pool

Natatorium (see attached description), including offices, and related entrances, exits, and waiting

rooms, interior only. It is expected that all bidders shall personally inspect all areas to be covered

by this contract prior to submission of bids by making an appointment with Sherry Spicer-Dudley,

Community Center Manager. All work on this contract shall take place (unless closed for Holiday)

between the hours of 8:00 P.M. and 6:00 A.M. Monday through Friday, and between the hours of

6:00 P.M. and 9:00 A.M. Saturday and Sunday. Bidders will also be required to make occasional

adjustments in cleaning schedule according to lock-in rental schedules, Rocky Top Sports World

events or special programs. The successful bidder shall provide the City a schedule showing entry

and departure times from the building and shall give the City prior notice should there be deviations

from this schedule.

Bids shall be based upon daily (seven times per week) service unless otherwise specified.

Bidders shall provide all supervision, equipment, supplies, and insurance necessary to complete the

work except the City shall provide light tubes, soap, paper towels, and toilet tissue for installation

by successful bidder.

AREAS TO BE CLEANED

Interior of Community Center

Outside entrance doors and surrounding windows

Outside trash cans, floor mats, etc.

EXCLUDED AREAS

Bowling Lanes and Pit Area (exception: all other areas are to be cleaned)

Swimming Pool

Gatlinburg will supply the following: hand towels, toilet paper, trashcan liners, hand soap, and

sanitizing wipes.

Cleaning service will provide the following: cleaning supplies (floor care products, detergents,

disinfectants, etc.), cleaning equipment (mops, mop buckets, vacuums, brooms, buffers, carpet

cleaning equipment, etc.), cleaning towels.

Cleaning service will neatly store all cleaning supplies and equipment in janitorial closet.

Cleaning service shall be responsible for all payroll deductions and workman's compensation

insurance for its employees. A certificate of insurance shall be provided to the City of Gatlinburg

annually, listing the City of Gatlinburg as an additional insured.

The City of Gatlinburg reserves the right to cancel service after a thirty-day written notice submitted

to contracted company.

GATLINBURG COMMUNITY CENTER

CLEANING REPORT

Date

Report By

1. UPSTAIRS OFFICE (by elevator)

empty trash/change liner (D)

dust flat surfaces (W)

vacuum carpet (W)

shampoo carpet (every 6 months)

2. LOUNGE AREA (level 2)

clean windows (D)

dust mop floors (D)

damp mop floor (AN)

clean & sanitize fountain (D)

empty trash/change liner (D)

dust canopy (M)

clean canopy (Q)

clean tables and chairs (D)

3. CARDIO ROOM (court 4)

vacuum floor (D)

empty trash/change liner (D

dust and wet mop floor (D)

4. MEETING ROOM

empty trash/change liners (D)

vacuum carpet (D)

clean/mop kitchen counters & sink, and floor (D)

wax/buff kitchen floor (Q)

clean air vents (M)

spot clean carpet (D)

shampoo carpet (every 6 months)

5. PROGRAMMERS OFFICE (upstairs)

dust flat surfaces (D)

clean windows (AN)

dust and wet mop floor (W)

empty trash/change liners (D)

6. REST ROOMS (level 2)

empty trash/change liners (D)

empty sanitary can/change liner (D)

clean entrance doors (AN)

clean & disinfect bowls, sinks, & urinals (D)

flush drains/deodorize (W)

clean mirrors (D)

clean & sanitize stall walls & doors (D)

restock towels/paper/soap (D)

check/fill air freshener (D)

sweep floors (D)

wet mop with disinfectant solution (D)

7. GYM

dust mop gym floors (D)

spot mop gym floor (D)

damp mop gym floors (W)

clean backboards/glass (Y)

dust rails & sidewalls (W)

run gym cleaning machine (W)

8. TONE ZONE

clean mirrors (D)

vacuum floor (D)

mop floor (W)

dust mop concrete patio (D)

damp mop concrete patio (W)

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Gatlinburg Community Center Cleaning

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