FLEET MANAGEMENT
THE MARIN COUNTY PROCUREMENT DIVISION
REQUEST FOR PROPOSAL (RFP)# 2842
GAS BOY FUEL ISLANDER MAINTENANCE SERVICES
OCTOBER 20, 2023
On behalf of the Marin County Department of Public Works Fleet Management the Procurement
Division is seeking to contract for Gas Boy Fuel Islander Maintenance services as described in this
solicitation.
Proposal packages will be received through Wednesday, November 29, 2023 until 2:00PM local time, at
the Marin County Procurement Division, 3501 Civic Center Drive Room 304, San Rafael, Ca 94903. Or
electronic submissions via Bid Express®
Any proposer who wished their proposal to be considered is responsible for making certain that the
completed proposal, including all RFP documents, is received in the Procurement office by the
proper time. Proposals received after the scheduled submittal deadline will be returned unopened.
Copies, alternative formats and auxiliary aids of this RFP will be made available upon request by
contacting David Lawlor in the Procurement Division at Dlawlor@marincounty.org
The County of Marin does not discriminate on the basis of race color, religion, creed, sec, age,
marital status, national origin, mental or physical disability, political belief or affiliation, veteran
status, sexual orientation, gender identity (including gender expression), genetic information, and
any other class of individuals protected from discrimination under state or federal law in any of its
activities or operations. This includes, but is not limited to, hiring and firing of staff, selection of
volunteers and vendors, and provision of services. We are committed to providing an inclusive and
welcoming environment for all members of our staff, clients, volunteers, contractors,
subcontractors, vendors and clients.
The County of Marin is committed to developing and supporting diverse, equitable, and inclusive
values within all aspects of its operations. By conducting business for or with the County, you are
representing your commitment to rejecting inequities in employment, services, and practices by
ensuring fair and equitable treatment for all.
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TABLE OF CONTENTS
TABLE OF CONTENTS
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INSTRUCTIONS TO PROPOSERS
5
General Project Description
5
Pre-Proposal Conference
5
Solicitation Questions
5
Submittal Requirements
5
Timeline of Events
7
Opening of Proposals
7
Informed Proposers/ Examination of Documents
7
Nomenclatures
8
Interpretation, Correction
8
Prices, Negotiations and Mistakes
8
Withdrawal of Proposal
8
Terms of the Offer
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PROJECT INFORMATION
9
Background
9
General Conditions
9
Submittal Requirements
9
Contract Term
9
Pricing
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Minimum Qualifications/Experience Requirement
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SCOPE OF WORK
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Project Specifics
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ATTACHMENT A – List of Subcontractors
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Attachment B – Emergency Response
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Attachment C – Sites and Project Managers
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Attachment D – Photos of Existing Fuel Islanders
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SOLICITATION DOCUMENTS TO BE RETURNED
24
EXCEPTIONS TO THE SCOPE OF WORK
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OFFER
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SCHEDULE OF PROPOSED FEES
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REFERENCES AND PERFORMANCE
28
STATEMENT OF QUALIFICATIONS
29
DEBARMENT AND SUSPENSION CERTIFICATION
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NON COLLUSION DECLARATION
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TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
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LOCAL BUSINESS PREFERENCE CERTIFICATION
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WORKFORCE PREFERENCE CERTIFICATION
33
GENERAL PROVISIONS
34
Responsible Parties
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Award of Contract
34
Award Evaluation Criteria
34
Preferences
35
Supplier Performance Management Program (SPMP)
35
Addenda
36
Change Orders
36
Invoicing and Payment
36
Assignment and Subcontracting
36
Force Majeure
37
Nondiscriminatory Employee
37
Fair Employment Provisions
37
Cancellation of Contract
38
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Termination for Default – Time Extension for Delay
38
Termination for Convenience
38
Nuclear Free Zone
38
Damages
39
Living Wage
39
Cooperative Agreement
39
Joint Procurement
39
Independent Proposer
39
Non-Appropriation of Funds
40
Compliance or Deviation to Specifications
40
Governing Laws
40
Insurance
40
Debarment and Suspension Certification
41
Conformity with Law and Safety
41
Attorney’s Fees
42
Proposer Agreement to Terms and Conditions
42
Right to Audit
42
California Public Records Act (CPRA)
42
Taxes
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Tax, California Non-Resident Income and Franchise Tax Withholding
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Exhibit A
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INSTRUCTIONS TO PROPOSERS
General Project Description
The County of Marin is soliciting proposals from qualified firms to provide maintenance and repair of eight (8)
fueling station located within the County of Marin. The Contractor will be responsible for providing a full
range of maintenance services including, but not limited to, Proactive Maintenance, Scheduled
Maintenance, and Emergency Maintenance/Repair on-call services for emergencies during, before or after
normal business hours. The County of Marin is seeking a three-year base contract with the successful
Contractor, with an option to renew for up to two (2) additional one (1) year terms.
Pre-Proposal Conference
There will be an optional pre-proposal conference scheduled by the County. This conference should be
approximately 1 hour long.
Date/Time: Tuesday, October 31, 2023 @11:00 AM
Location: Microsoft Teams (Virtual)
Meeting ID: 276 630 339 800
Passcode: SnXdBL
Solicitation Questions
Proposers may submit written questions regarding this solicitation. All questions must be emailed and
received by Wednesday, November 08, 2023 no later than 02:00 PM local time. Questions asked after this
date and time will not be considered. All questions shall be submitted to Dlawlor@marincounty.org or
through the Bid Express® online platform.
The subject line shall be: RFP 2842 - Gas Boy Fuel Islander Maintenance Services - Do Not Open
Phone calls and faxed questions will not be accepted.
Answers to all written questions concerning this solicitation will be posted on the County of Marin
Contracting Opportunities website and the Bid Express® on Wednesday, November 15, 2023. It is the
responsibility of all interested proposers to access the website(s) for this information.
Submittal Requirements
The Marin County Department of Procurement/Parks and Open Space has transitioned its bidding
processes to the Bid Express® online platform. Bidders can access current solicitations and a how-to guide
for first-time Bid Express users County of Marin Bid Express home page at
https://www.bidexpress.com/businesses/53528/home. Bidders must register for a free Bid Express
account to view project solicitations; download bid documents; see the plan holder’s list and submit bid
RFIs.
Submitted responses must include the form(s) provided with this solicitation package. All items shall be
filled in and the signatures of all persons signing shall be written and printed in longhand. All proposals
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