Gary water Pumps & Parts (Re-Solicitation)

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Contract Opportunity

Refere to the attachment for a better formatted version of the synopsis.

Combined Synopsis/Solicitation for Commercial Products

Request For Quote (RFQ) — Solicitation Number: 52000PR260026814

Overview Feature

Details

Issuing Agency

U.S. Coast Guard, Surface Forces Logistics Center (SFLC)

Set-Aside

100% Set-Aside for Small Business Concerns

Evaluation Basis

Lowest Price Technically Acceptable (LPTA)

Anticipated Award

Firm Fixed Price Purchase Order

This is a combined synopsis/solicitation for commercial products, prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR) and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through the current Federal Acquisition Circular (FAC). It is anticipated that a competitive, firm-fixed-price purchase order shall be awarded as a result of this synopsis/solicitation. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency.

1. Contact & Submission Information

• Contracting Officer (Questions & Quotes): Joshua Richardson
  
  


• Email: Joshua.C.Richardson2@uscg.mil


• Technical Questions Point of Contact: John Whittemore
  
  


• Email: John.H.Whittemore2@uscg.mil


• Submission of Quotes: Quotes must be submitted via email to Joshua Richardson. The subject line of the email must include the solicitation number: 52000PR260026814.


• Required Delivery Schedule:
  
  


• CLIN 0001 (Pumps) & CLIN 0004 (Technical Data/Support): Delivered within eight (8) to eleven (11) months after receipt of order (ARO), or sooner if mutually agreed upon.


• CLIN 0002 (OBRP) & CLIN 0003 (System Stock): Delivered within twelve (12) months ARO.


• Vendors must explicitly state their earliest possible delivery date for each item in their quotation.

2. Schedule of Supplies / Services & Pricing

The vendor shall provide ALL items, parts, documentation, and technical support listed below. No substitutions will be authorized without written approval from USCG Technical Experts. Vendors must provide pricing for all CLINs, including completing the specific parts/cost breakdowns for the spares requirements.

CLIN

Description

Qty

Unit

Unit Price

Total Price

0001

Graywater Transfer Pump Unit

Assembled close-coupled centrifugal pump, motor, and mounting base in accordance with Section 3 Technical Specifications.

3

EA

$ __________ $

$ __________ $

0002

Onboard Repair Parts (OBRP) Kit

Complete initial sparing package to support the end items for a period of twelve (12) months. Must match recommended list in Section 4.

1

LT

$ __________ $

$ __________ $

0003

System Stock Parts

Manufacturer designated critical and long-lead spares (>60-day lead time) to support the equipment for two (2) years. Must match recommended list in Section 4.

1

LT

$ __________ $

$ __________ $

0004

Technical Support, Manuals & Provisioning Data

Provisioning Technical Data (PTD), Engineering Data for Provisioning (EDFP), O&M manuals, and limited technical support for installation/startup as specified in Section 3.

1

LT

$ __________ $

$ __________ $

Total

Total Quoted Cost (FOB Destination, including all delivery, freight, and packaging fees)

$ __________

3. Detailed Technical Specifications

3.1 Equipment Definition

The graywater transfer pump unit is defined as an assembled pump, motor, coupling (if applicable), and mounting base, designed and approved for indoor, below-deck marine use on the USCGC HEALY (WAGB-20).

3.2 Operating Environmental Conditions

All components, parts, and accessories shall operate satisfactorily under the following severe conditions:

• Dynamic Operating Conditions: A ship roll of 60∘ (double amplitude) in 9.5 seconds, a pitch of 6∘ (double amplitude) in 6 seconds, and a heave of 4 feet (double amplitude) in 11 seconds.


• Static Conditions: A 15∘ list (either side) and a 5∘ trim (by bow or stern).


• Temperature & Humidity: Continuous operation below decks in ambient air temperatures ranging from 40∘F to 120∘F with relative humidity from 0% to 95%, inclusive.

3.3 Pump Specifications

• Pump Type: Centrifugal, close-coupled, end-suction, non-clogging, recessed impeller


• Orientation: Vertical or horizontal


• Fluid Service: Wastewater / Graywater


• Connections: Suction & Discharge: 3 inch NPS, ASME 150# B16.5 flange


• Design Performance:
  
  


• Design Flow Rate: 200 GPM at 95 FT Total Dynamic Head (TDH)


• Shutoff Head: 103 FT


• Design Point #2 (Alternate): 300 GPM at 90 FT TDH


• Materials of Construction: Casing: 316 Stainless Steel or CD4MCu; Impeller: 316 Stainless Steel


• Shaft Seal: Mechanical Seal Assembly

3.4 Motor Specifications

• Type: Induction motor, meeting IEEE Standard 45 requirements for below-deck marine service


• Enclosure: Totally Enclosed Fan Cooled (TEFC)


• Power Rating: 20 HP at 1800 RPM


• Power Supply: 460 VAC, 3 Phase, 60 Hz, ungrounded shipboard power system


• Temperature Rating: Designed for 50∘C ambient operating temperature

3.5 Identification and Labeling

Original Equipment Manufacturers’ (OEM) label plates and other identification supplied on the equipment shall not be removed, erased, or otherwise destroyed. A corrosion-resistant metal label plate shall be permanently affixed:

1. One (1) to each pump casing.


2. One (1) to each motor housing.
   
   Each label plate shall be engraved with pump/motor defining characteristics, including the manufacturer name, model, and serial number.

3.6 Provisioning Data and Technical Manual Deliverables

Concurrent with the proposals and equipment deliveries, the contractor must supply:

• Provisioning Technical Data (PTD): Technical manuals, drawings, and pump performance curves detailed enough for the USCG to produce ship-specific installation drawings.


• Engineering Data for Provisioning (EDFP): Technical data on system components to allow the USCG to produce Maintenance Procedure Cards (MPCs).

4. Required Parts & Costs Breakdowns

Vendors must provide complete pricing and part information in the tables below to be considered technically acceptable.

4.1 Onboard Repair Parts (OBRP) Kit (CLIN 0002 Breakdown)

Provide the recommended spare parts to support continuous organizational-level maintenance of the end items for a period of twelve (12) months without requiring special tools or technical support.

Part Description

OEM Part Number

CAGE Code

National Stock Number (NSN)

Qty

Unit Cost

Total Cost

OBRP KIT TOTAL

(Must equal CLIN 0002 Quote)

$ __________

4.2 System Stock Parts (CLIN 0003 Breakdown)

Provide the long-lead time materials (items with a manufacturing/supply lead time exceeding 60 days) and/or manufacturer-designated critical components necessary to support the equipment for two (2) years.

Part Description

OEM Part Number

CAGE Code

National Stock Number (NSN)

Qty

Est. Retail Cost

Total Cost

Lead Time

SYSTEM STOCK TOTAL

(Must equal CLIN 0003 Quote)

$ __________

4.3 Additional Long-Lead & High-Value Materials

List any OEM-specific components exceeding $2,500.00 in price or with lead times greater than six (6) weeks not previously included in System Stock.

Component / Part Description

OEM Part Number

CAGE Code

Price

Lead Time

5. Packaging & Shipping Information

5.1 Shipping Terms

FOB DESTINATION IS REQUIRED. Total quoted costs under Section 2 must include all packaging, shipping, inland delivery, and freight charges.

5.2 Ship-To Address

Deliveries shall be shipped to:

SFLC Seattle Shipping/Receiving Warehouse

ATTN: LCDR Martin

1519 Alaskan Way South

Seattle, WA 98134

5.3 Packaging and Containerization Requirements

• Commercial Standards: All containers and packaging must comply with ASTM D3951 for commercial packaging.


• Forklift and Crane Handling: Large items (combined length + girth exceeding 130 inches) and items weighing over 70 lbs must be packaged in skid-mounted shipping containers, designed to be hoisted from both sides by a forklift.


• Lifting Eyes: Each container crate top shall have a minimum of two (2) lifting eyes attached to aid in lifting and top-removal via crane.


• Crate Reusability: Crate tops must be attached to the skid base using bolts or screws so that the cover or lid can be easily removed without structural damage and preserved for reuse.


• Stackability & Weather Resistance: Containers must be completely enclosed, structurally suitable for stacking, and certified for outside storage in open weather conditions. They must resist degradation across temperatures ranging from -10∘F to 110∘F, with dew points up to 80∘F.


• Internal Securing: Major units must be bolted to the framing system. Loose components must be individually boxed and cushioned with appropriate cribbing inside the container. Fragile regions, projections, and sharp corners must be padded to prevent damage or rupture of shrink-wrap materials.


• Packing Lists: A copy of the electronic packing list for each shipping container must be emailed to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) at least seven (7) calendar days prior to shipment. A physical copy of the packing list must also be enclosed inside a waterproof, transparent plastic envelope permanently attached to the exterior of one of the shipping containers.

6. Invoicing

All invoices arising from any resulting purchase order must be entered, processed, and submitted electronically through the federal Invoice Processing Platform (IPP) at https://www.ipp.gov.

7. FAR Clauses

This order is subject to the following Federal Acquisition Regulation (FAR) provisions and clauses.

Clause / Provision

Title

Applicability

52.212-1

Instructions to Offerors—Commercial Products

RFQ Phase

52.240-90

Security Prohibitions and Exclusions Representations and Certifications

RFQ Phase

52.212-4

Contract Terms and Conditions—Commercial Products

Purchase Order

52.219-6

Notice of Total Small Business Set-Aside

Purchase Order

52.219-14

Limitations on Subcontracting

Purchase Order

52.232-40

Providing Accelerated Payments to Small Business Subcontractors

Purchase Order

52.240-91

Security Prohibitions and Exclusions

Purchase Order

52.240-93

Basic Safeguarding of Covered Contractor Information Systems

Purchase Order

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