GARCC Theater Drapery Community Center

Request for Bids
GARCC - Theater Drapery
March 12, 2026
Due: April 14, 2026 @ 2:00 p.m.

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General Description
The Greenville Area Recreation & Community Center is replacing the existing drapery at the back of the
auditorium and adjusting onstage drapery locations.
Principal Contact
The principal contact with the City of Greenville will be:
Maddi Mayle
411 S. Lafayette St.
Greenville, MI 48838
(616) 754-9163
mhuntoon@greenvillemi.org
Bid Information
Any changes and/or addenda to this RFP will be posted on www.greenvillemi.org under the bids tab. Any
and all questions regarding this RFP shall be directed to the principal contact listed above.
Due Date
Bids are due 2:00pm, Tuesday, April 14, 2026
Submission of Bids
Please submit your sealed bids using the attached bid form, as well as all other requested information. No
late bids will be accepted. One copy of the proposal shall be delivered to:
City of Greenville
Attn: City Clerk
411 S. Lafayette St.
Greenville, MI 48838
All responses must be clearly labeled - Theater Drapery
Evaluation of Proposals
The City will review submitted bids and other relevant information. The City reserves the right to accept
or reject any response for any or no reason and to waive any minor irregularity if determined to be in the
best interest of the City of Greenville.
Selection of Proposals
Once the winning proposal is selected, the City will draft an agreement. Upon bidder approval and
execution, it will be presented to Council for approval.

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Scope of Work
The Greenville Area Community Center in the City of Greenville is requesting proposals to upgrade
drapery at the back of the theater and to adjust the location of the onstage drapery.
Any quantities, measurements, or equipment stated are estimates only, and each contractor is responsible
for assessing bid specifications and theater needs. Failure to assess the bid specifications and obtain your
own measurements will not relieve the successful bidder of an obligation to furnish all products and labor
necessary to carry out the provisions of the contract and to provide a turnkey product.
An independent site visit and inspection tour may be scheduled upon vendor request. Contact
Theater Coordinator, Maddi Mayle, to schedule a meeting. Site visits must be conducted prior to
Apr. 8, 2026.
REAR OF HOUSE DRAPERY REPLACEMENT SPECIFICATIONS
Contractors must provide and install drapery according to requirements below.
General Requirements:
1. Examine existing drapery and track at the back of the House. Take the necessary measurements to
ensure accuracy.
2. Remove and dispose of existing drapery and track.
3. Provide all necessary preparation and installation materials.
4. Furnish and install new track and drapery.
Drapery Specifications:
1. Drapery description:
a. 20oz Crescent IFR with 50% fullness
b. Chain in enclosed pocket
c. Color: Black
2. Individual drape measurements:
a. 1 pc 94"H x 20'W
b. 1 pc 94"H x 14'W
c. 1 pc 94"H x 52"W
d. 1 pc 94"H x 79"W
e. 1 pc 85"H x 80"W
f. 1 pc 85"H x 52"W
g. 1 pc 85"H x 50"W
Track Specifications:
1. 64' Weiss Align Light Duty Beam Track
2. Mounted to ceiling or wall as needed
3. Misc. Hardware as needed
ONSTAGE DRAPERY ADJUSTMENT SPECIFICATIONS
Contractors must adjust onstage drapery according to requirements below
General Requirements:
1. Remove mid border drape.
2. Move Stage Left and Stage Right second leg drapes upstage approximately two feet.
3. Ensure new location has optimal sight lines and full functionality of both legs. If unsatisfactory,
make necessary adjustments.

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General Project Specifications
Submittals
1. Product Data: Include construction details, material descriptions, and any substitutions for
products listed in bid specifications. If substituting any fixture, material, etc., provide a side-by-
side comparison of substitute and original listed above.
Execution
A. EXAMINATION
1. Examine areas where drapery is to be installed and adjusted, with Installer present, for
compliance with requirements for installation tolerances and other conditions affecting
performance of the Work.
2. Proceed with installation only after unsatisfactory conditions have been corrected.
B. INSTALLATION
1. Install materials to comply with reference safety standards and manufacturer's written
instructions.
Commencing And Completion Of Work
The installation schedule shall accommodate any and all use of the theater by the Greenville Area
Recreation & Community Center. The schedule will be coordinated with the Theater Coordinator.
Proposal Form
Submission must be completed on the attached Proposal Form.
Reference Photos
Rear of House Drapery Photos
Full back wall with existing gold drapery

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Close-up of the main back wall
Current curtain track on Rear of House wall

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Onstage Drapery Adjustment Photos
Mid Border and Stage Right 2nd Leg
(Border being removed, Legs being moved to where Border currently is)
Mid Border

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REQUEST FOR QUOTE
GARCC -THEATRE DRAPERY PROJECT
Response Sheet
This response sheet must be completed and submitted with the other requested information as
part of the response submittal. Based on the scope of work outlined in this request for proposal,
please provide rates as indicated below:
Required: Total Bid Amount:
Purchase and Installation $ ______________
Itemized Amounts
Rear of House Drapery Replacement $____________________
Removal of Onstage Border Drape $____________________
Adjustment of Onstage Legs (2) $____________________
If awarded bid on April 21, 2026:
Warranty Period Rear of House Drapery: ____________________________________________
Warrant Period on Labor: ________________________________________________________
Anticipated Installation Timeframe: ________________________________________________
This proposed amount is valid for a minimum of 60 days from the opening date.
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This bid is hereby submitted on behalf of:
_____________________________________________________________________________
By: (print name) Signature Date
______________________________________________________________________________
Name of Company
______________________________________________________________________________
Address
______________________________________________________________________________
Contact Person
______________________________________________________________________________
Phone Number & Email