Garage Floor

Village of Lake Zurich
2026 Public Works Garage Flooring
Request for Proposals
Public Works Department
Garage Floor Repairs and Coatings
Dated: June 4, 2026
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Village of Lake Zurich
2026 Public Works Garage Flooring
Notice for Proposals
Village of Lake Zurich
2026 Public Works Garage Floors
Intent:
It is the intent of the Village of Lake Zurich ("Lake Zurich") to request proposals for garage floor repairs and coatings at
the Lake Zurich Public Works Facility and award a contract to a primary contractor ("Contractor"), as further provided
herein.
Proposal Due Date:
Proposals for the Work and related procedures described in Exhibit "A" will be received at the offices of:
Lake Zurich Public Works
Attention: Steve Paulus, Assistant Director
505 Telser Road Lake Zurich, IL. 60047
no later than 10:00 am on Wednesday, July 1, 2026. Proposals arriving after that time will not be accepted. Mailed
proposals, which are delivered after the specified hour, will not be accepted regardless of postmarked time on the
envelope. Electronic mail (email) proposals will be accepted. steve.paulus@lakezurich.org
Affidavit of Experience:
Bidders will submit a resume of similar projects performed, enumerated as to location, type of work, approximate
completion date, together with a list of equipment owned by or available to the, for efficient pursuance of this project.
Waiver of Technical Deficiency/Rejection of Proposals:
The Village of Lake Zurich reserves the right to reject any or all proposals, or any part of a proposal, and/or to accept any
proposal or any part of a proposal, or to waive any information or technical problems with or failure to strictly comply
with the submittal requirements herein, when, in its discretion, the best interests of the Village will be served by such
decision.
Location of the Work:
Lake Zurich Public Works Facility, 505 Telser Rd. within the boundaries of the Village of Lake Zurich, Il. 60047
Description of Work:
Furnish all necessary labor, materials, and equipment necessary for the repair and installation of a Polyaspartic floor
coating listed with this document (the "Work") set forth in Exhibit "A" attached hereto.
Bid Security:
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Village of Lake Zurich
2026 Public Works Garage Flooring
A Bidder's bond will not be required.
Entry into Contract:
The successful Contractor shall be bound by and within 15 calendar days of notification of selection as the successful
contractor shall execute the Contract attached hereto as Exhibit "C" with the Village, including completion of those forms
and certifications included herewith for the performance of the Work awarded the Contractor (the "Contract") and shall
simultaneously provide the appropriate payment and performance bonds, indemnities, and insurance.
Work Schedule:
The Work shall be completed by October 30, 2026.
INSTRUCTIONS TO CONTRACTORS
Contractors' Representations:
The Contractor has examined and carefully studied the proposal documents, and all other related data identified in these
proposal documents. Submission of a proposal constitutes representation by the Contractor that these documents are
sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the
work described herein and which is the subject of this proposal and to formulate an appropriate and accurate proposal
amount to complete the work. The Contractor is not allowed to withdraw any proposal due to any failure to request
additional information, review these provisions or alleged misunderstanding of the terms and conditions herein.
Review of Proposal Notice:
Contractors shall be responsible for their prompt and complete review of this invitation to submit a proposal, and to notify
the Village promptly of any ambiguity, inconsistency or error which they may discover upon examination of the proposal
documents no later than Monday, June 29, 2026. Following any such notice, any needed interpretations, corrections and
changes will be made by the Village by written addendum as may be deemed necessary.
Site Inspection:
There will be a site inspection on Thursday, June 18, 2026 at 10:00 a.m. at the Lake Zurich Public Works Facility, 505
Telser Rd, Lake Zurich, Illinois 60047.
Complete Proposal Submittal:
Any addenda or contract interpretations or clarifications made by the Village subsequent to the issuance of this Notice to
Contractors will be provided to all Contractors that have registered in writing with the Village as an interested Contractor.
Each Contractor shall then ascertain from the Village, prior to submitting a proposal, that the Contractor has checked with
the Village for any and all addenda or written interpretations which may have been issued by the Village up to Monday,
June 29, 2026 and acknowledge that there were none or that if any were issued, they have been received and reviewed by
the Contractor and are included and acknowledged in the bid being submitted.
The bid proposal must be typewritten or legibly completed in ink. Any erasures or revisions in the proposal must be
initialed by the person signing the proposal. It will be the sole responsibility of the Contractor to ensure that his or her
proposal is properly delivered at the address above on or before the deadline for proposal submissions set forth above.
Proposal Withdrawal:
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Village of Lake Zurich
2026 Public Works Garage Flooring
Contractors may withdraw or cancel their proposal, by submitting a written withdrawal.
Proposal Price:
The Contractor shall provide pricing on the Proposal Form included in this Notice to Contractors per the specifications
identified herein. The Contractors shall offer pricing for all of the items included on the Proposal Form. The Proposal
Form includes base bid items and supplemental items for which the Village is requesting supplemental unit prices. As of
this date, the Village cannot offer estimated quantities for the supplemental items. The supplemental unit prices will be
utilized if the Village later determines items are needed.
CONTRACT AWARD
Base Proposal is the sum stated in the Proposal for which the Contractor offers to perform the work described in the
proposal documents as the base, to which work may be added or from which work may be deleted for sums stated in
Option Proposal/Alternate Proposals or Unit prices.
Contract Award shall mean the successful Contractor is bound by all of the terms and conditions of the Contract attached
hereto as Exhibit "C" and includes the provisions herein of the Notice to Contractors, Instruction to Contractors,
Contractors Award, General Conditions and certifications and forms referenced therein.
The Village of Lake Zurich will be the sole interpreter of all proposal documents, and reserves the right to make its own
assessment of proposals received; to reject any and all proposals; to waive irregularities and technicalities in the
proposals; to further negotiate details of the contract with the successful Contractor after award of the contract; and to
award the contract to the lowest, responsive and responsible bidder for the performance of the work as set forth herein.
The lowest responsive and responsible contractor shall mean that Contractor who best meets the requirements herein,
including, but not limited to, financial capacity to perform, the experience, qualifications and reliability performing
similar work that will reasonably assure good faith performance, and scheduling based upon the evaluation criteria
specified herein.
Contractors are hereby notified that any exceptions to or variations from the requirements of this bid may be cause for
rejection of a bid.
Contract:
The specifications and terms for award of this contract include all of those set forth in this Notice to Contractors, the
Instructions to Contractors, the Contract Award and Terms, the Proposal Form, the Proposal Security Form and the
contract attached hereto as Exhibit "C" (the "Contract"). The successful Contractor will be required to execute the
Contract for the term specified in that contract and the successful bidder's submitted Bid Proposal Form will be attached
to and incorporated into that Contract.
Discrepancies:
In all cases of discrepancies between the drawings and specifications, the Village of Lake Zurich's Public Works
Department shall be immediately notified by the Contractor. The specifications shall govern over the drawings. If work
proceeds without obtaining proper interpretations of the conflicting drawings and specifications by the Contractor, from
the Village the installed work that is not in accordance with the design and best practices must be replaced at no
additional cost. This obligation shall continue at all times leading up to the bid, as provided hereinabove and thereafter
during the performance of the Work.
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Village of Lake Zurich
2026 Public Works Garage Flooring
Deviations from Bid Terms:
If a proposal deviates in any respect from the terms and conditions herein, then each such deviation shall be stated and the
substitution (including technical data when applicable) described in a letter attached to the proposal. The Village reserves
the right to determine whether such substitutions or deviations are within the intent of the specifications and will
reasonably meet the service requirements of the Village.
Competency of Contractor:
The Contractor, and its employees and its subcontractors, shall be fully qualified, licensed, trained and capable within
their respective disciplines in accordance with applicable laws, regulations and industry standards. That equipment being
utilized in the performance of the work, the Contractor, and its employees and its subcontractors, shall be their own
equipment and tools of the trade, or under their control and Contractor and its employees and subcontractors shall be
qualified and authorized to operate same.
If requested in writing by the Village, the Contractor must present within three (3) working days, satisfactory evidence of
its ability and possession of the necessary facilities, experience, financial resources and adequate insurance to comply
with the terms of its bid and this Notice to Contractor.
Additional Information:
Should the Contractor require additional information about this proposal, please submit questions via email, (with delivery
& read receipt), to:
steve.paulus@lakezurich.org
Questions should be submitted no later than 3:00pm on June 29, 2026
Any and all changes to these specifications are valid only if they are included by written addendum from the Village of
Lake Zurich to all Contractors. No interpretation of the meaning of the plans, specifications or other contract documents
will be made orally. Failure of any Contractor to receive any such addendum or interpretation shall not relive the
Contractor from obligation under this bid as submitted. As indicated above, prior to submitting its bid, any Contractor
must check with Village, up to the timeline set forth above, to determine if any addenda of interpretation have been
issued.
All addenda or interpretation so issued shall become part of these proposal documents. Failure to request an interpretation
from the Village constitutes a waiver to any later claim that ambiguities or misunderstandings caused a Contractor to
improperly submit a proposal.
Contact with Village personnel:
All Contractors are prohibited from making any contact with the Village Mayor, Trustees, or any other official or
employee of the Municipality (collectively, "Village Personnel") with regard to the project, other than in the manner and
to the person(s) designated herein. The Village Manager reserves the right to disqualify any Contractor found to have
contacted Village Personnel in any manner with regard to the project. Additionally, if the Village Manager determines that
the contact with Village Personnel was in violation of any provision of 720 ILCS 5/33EE, the matter will be turned over
to the Lake County State's Attorney for review and prosecution.
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Village of Lake Zurich
2026 Public Works Garage Flooring
GENERAL CONDITIONS
Performance:
Upon the Village's receipt of the executed contract, required bonds and certificate of insurance, the Village will issue and
send to the contractor a Notice to Proceed, that will start the performance period.
Certifications:
All proposal submittals must include a signed Proposal Certification Form (copy attached, page 8 ) certifying non-
collusion in the proposal, and that the contractor is in compliance with Sections 33E-3 and 33E-4 of the Illinois Criminal
Code regarding bid rotating and bid rigging (720 ILCS 5/33E-3 and 5/33E-4); compliance with the Illinois Drug Free
Workplace Act (30 ILCS 580/1 et seq.; that it is not delinquent in the payment of taxes (65 ILCS 5/11-42.1); and that it
has a written sexual harassment policy in place in full with the Illinois Human Rights Act (775 ILCS 5/2-105, as
amended).
References:
Contractors shall provide references that demonstrate their ability to perform services identified herein. Please include on
the reference sheet current and/or previous municipalities you have provided services for within the last five (5) years.
Submissions shall include, at a minimum, three (3) references that indicate the contractor's ability to successfully perform
similar work within the last five (5) years.
EXHIBIT A
DESCRIPTION OF WOR AND WORK PROCEDURES
Scope of work:
Three areas within the Police Facility to be completed. The submitted proposal shall be broken down by the following
locations:
1. Vehicle Storage Garage, approximately 18,000 square feet.
1. Removal existing floor coatings, overlay, or any other materials that may exist.
2. Diamond grind entire floor surface a minimum of 1/16".
3. Any and all measures must be taken to guarantee proper bonding.
4. Prepare, clean and fill any existing cracks, chips or divots in the concrete.
5. Install polyaspartic flooring technologies only.
6. Apply tinted primer.
7. Apply base coat.
8. Apply chip blend into base quote.
9. Apply clear coat.
10. Apply anti-slip into top coat.
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Village of Lake Zurich
2026 Public Works Garage Flooring
Contractor Submittals:
Prior to beginning the Work, the Contractor shall provide a list of contacts including the name and phone number of the
Project Manager, each crew leader, and an emergency contact who shall be available 24-hours a day, 7 days a week.
Following the award of this contract and prior to starting work, the Contractor shall furnish to the Village a progress schedule
or critical path schedule satisfactory to the Assistant Director of Public Works which shall show the proposed sequence of
work and how the Contractor proposes to complete the work prior to the completion date(s) specified herein.
Field Modifications:
A field modification is written by the Village to the Contractor for purposes of clarification of the specifications or plans.
A field modification is limited to items that do not change the scope of the Work.
Field modifications do not affect either the project cost or completion date.
Field modifications become part of the contract agreement and become binding upon the Contractor if he fails to object
within three (3) working days after receiving the modification. A field modification may be used as the basis of a project
cost change or contract extension if all parties agree on the field modification form to a potential future claim of either party,
or that the field modification will be compiled with, but under protest.
Protection of Work:
The Contractor shall be responsible to provide personnel to protect their work from third party damage. Should any of the
new work be damaged, it shall be removed and replaced at the Contractor's expense.
Restoration:
Restoration of areas adjacent to the proposed improvements, not identified for additional work, shall be incidental to all
pay Items.
Restoration includes all the landscape, driveway pavements, sidewalk, or pavement restoration within 2 feet of improved
areas, unless otherwise determined by the Village. Any damage due to negligence of the Contractor or deemed necessary
by the Village will be restored at no additional cost to the Village. Restoration must be completed to the satisfaction of the
Assistant Director of Public Works. The Assistant Director of Public Works may request restoration not satisfactorily
completed to be removed and replaced at no additional cost to the Village.
Work Schedule:
The Contractor shall coordinate directly with the Assistant Director of Public Works (or his/her designee) for the Village
to schedule the work. The Contractor shall notify the Village no less than 72 hours prior to the start of any work.
Work Site Precautions and Safety:
Contractor shall be responsible for and take all necessary and proper safety precautions to protect from accident or injury,
all persons, including its employees and its subcontractors' employees, who may be at or on the premises where the work
is being performed.
EXHIBIT B
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Village of Lake Zurich
2026 Public Works Garage Flooring
PROPOSAL FORM
To: Lake Zurich Public Works
Attention: Steve Paulus, Assistant Director
505 Telser Road Lake Zurich, IL. 60047
From:
__________________________ _______________________________
Contractor Address (City, State, Zip)
__________________________ _______________________________
Phone Number Email
__________________________ _______________________________
Contractor's Contact for Bid Additional Contact information
Having carefully examined the terms set forth in the Notice to Contractor, Instructions to Contractors, Contract Award,
General Conditions, Contract and Description of the Work and Procedures and having thoroughly examined the probable
work conditions at the work sites/locations and pertinent areas adjacent thereto, the undersigned Contractor acknowledges
the same to be accurate and complete insofar as the Work to be performed and related work details are concerned, the
undersigned Contractor agrees to furnish all labor, materials, equipment, tools and services or whatever else is required
for the Work as set forth in the 2026 Contract Documents for Public Works Facility Garage Floor Repair and
Coatings
The undersigned Contractor further agrees to execute a Contract for this Work and present the same to the Village within
ten (10) calendar days after the date of written notice of the award of the Contract to the Contractor.
Upon award of the Contract, the Village will send a Notice of Award to the successful Contractor and the Contractor must
then execute the Contract and provide the required bonds or letter of credit and certificate of insurance to the Village within
ten (10) business days. The Village will then issue a written Notice to Proceed and Contractor will thereafter shall
commence Work not later than ten (10) calendar days thereafter and, unless otherwise provided, will diligently prosecute
the Work in such manner and with such materials, equipment, and labor as will ensure its completion within the time limit
specified herein, it being understood and agreed that the completion within the time limit is an essential part of the Contract.
In case of failure to complete the Work within the time stated herein, the undersigned agrees that the Village shall withhold
from such sums as may be due him under the terms of this Contract the costs of additional engineering and observation,
maintenance of detours, interest, and other items incurred by the Village resulting from the failure of the Contractor to
complete the Work within the time specified in the Contract.
The undersigned Contractor agrees to complete the Work by October 31, 2026 unless granted additional time in writing by
the Village.
It is hereby agreed that, should Contractor be awarded the Contract for services contemplated under this bid and fail or
refuse to execute a Contract for the performance of said Work, or to provide the required payment and performance
bonds, or letter of credit, and certificate of insurance, then this security, in the amount stipulated above, shall be forfeited
and may be retained by the Village of Lake Zurich as liquidated damages and not as a penalty. All proposals are to
remain firm for a period of ninety (90) days after the submission date.
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Village of Lake Zurich
2026 Public Works Garage Flooring
If this Proposal is accepted and the undersigned Contractor fails to execute a Contract as required herein, it is hereby agreed
that the amount of the check or draft shall become the property of the Village and shall be considered as payment of damages
due to delay and other causes suffered by the Village because of failure to execute said Contract or Contract Bond; upon
the undersigned Contractor properly executing a Contract and furnishing a Contract Bond, said check or draft shall be
returned to the undersigned.
The undersigned Contractor submits herewith his schedule of prices covering the work to be performed under the Contract;
The Contractor understands that it must show in the schedule the unit prices, where applicable, for which the Contractor
proposes to perform each item of work; that the extension must be made by Contractor and that if not so done, his Proposal
may be rejected as irregular.
The Contractor hereby submits a proposal on all items and has provided a price for all requested services. The Bidder
acknowledges it understands all the requested services for which it has submitted a bid. The undersigned proposes to
furnish all labor, materials, tools, equipment and perform all necessary requirements for the work for repair and coating of
polyaspartic floor with the attached conditions and specifications, and at the terms and schedule prices herein given:
Base proposal for furnishing all labor, materials, floor leveling, equipment, and other incidentals necessary for the
preparation, repair and installation of a polyaspartic coating on the Public Works Facility garage floors. As per the attached
plan.
$__________________________________
_________________________ ______________________________________________
Company Name Address (City, State, Zip)
_________________________ ______________________________________________
Phone Number Business Address
_________________________
Email
Submitted Bidder
_________________________ _______________________________________________
Date Corporate Name
_________________________ _______________________________________________
Business Address Corporate Seal
_________________________ _______________________________________________
Phone Number Signed By
_________________________ _______________________________________________
Attest: Secretary President
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Village of Lake Zurich
2026 Public Works Garage Flooring
EXHIBIT C
CONTRACT
THIS AGREEMENT (the "Contract") is hereby entered into by and between the Village of Lake Zurich, an Illinois
municipality (the "Village"), and __________________________________________________, an
___________________________________, located at ________________________________ Illinois, (the
"Contractor").
1. Contract
a. The Agreement between the Village and the Contractor shall include all of the following shall be
bound by the terms and conditions of this Contract, the bid documents and exhibits:
i. This Contract documents
ii. The Notice to Bidders
iii. The Instructions to Bidders
iv. The Bid Award
v. The General Conditions
vi. The Description of Work and Procedures (Exhibit A hereto)
vii. The Bid Proposal Form (Exhibit B hereto)
2. Performance of the Work
a. A description of the work to be performed, and related procedures, are attached hereto as Exhibit A
(the "Work").
b. The Contractor is solely responsible for safety at its Work sites and shall exercise every precaution at
all times for the protection and safety of persons and properties, including its employees and
subcontractors. The safety provisions of all applicable laws and regulations shall be strictly observed.
Any hazardous practice, in the opinion of the Assistant Director of Public Works or his authorized
representative, shall be immediately discontinued by the Contractor upon receipt of instructions from
the Assistant Director of Public works or an authorized representative to discontinue such practice.
c. The performance of services under the Contract includes the furnishing of all supervision, labor,
materials, tools, equipment and incidentals of every kind and description necessary to fulfill the
Contract.
d. The performance of services shall be subject at all times to inspection by the Village or its inspectors,
and the Contractor will be held strictly to the diligent execution of the Contract. The Village or its
inspectors shall be furnished with such information and assistance by the Contractor as may be
required to make a complete and detailed inspection. Work, services or materials not in compliance
with the Contract may be rejected by the Village, and even if the Contractor deems them complete,
shall be performed again by the Contractor at no expense to the Village.
e. The Contractor shall provide an adequate number of competently trained personnel with sufficient
supervision to perform the services required, and the Contractor shall provide identification of its
personnel if requested by the Village. Any Contractor's employee or representative whose
employment is reasonably detrimental or objectionable to the Village shall be transferred immediately
from the work site upon the Village's request. The exercise of this option shall not be construed as
placing the Village in charge of the performance of the services required under the Contract, or as
making the Village responsible for safety. All tools or equipment required to carry out the operations
within the scope of the Contract shall be provided by the Contractor, and shall meet the standards of
OSHA and the State of Illinois safety codes as may be applicable and required by law. The Village
reserves the right to inspect the equipment that will be used prior to the award of the contract or during
the execution of the Work.
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