Gannett Rd Improvements, Blaine County

IDAHO TRANSPORTATION DEPARTMENT
And
LOCAL HIGHWAY TECHNICAL
ASSISTANCE COUNCIL
And
BLAINE COUNTY
REQUEST FOR PROPOSALS
FOR
PROJECT DEVELOPMENT SERVICES
Gannett Rd Improvements
KEY NO. 25060
6/30/26
Gannett Rd Improvements
Key No. 25060
Page 1

REQUEST FOR PROPOSALS
Table of Contents
General Information
Preparation Instructions
Evaluation Criteria
Scope of Work
The following items are not included in this package, but can be located at the following
web site:
https://itd.idaho.gov/consultant-services/consultant-resources/
General Information and Requirements
Sample Agreement and Consultant Agreement Specifications
Federal Per Diem Policy
Certification Regarding Debarment, Suspension, and Other Responsibility Matters form
Idaho Code Certification Form
Gannett Rd Improvements
Key No. 25060
Page 2

GENERAL INFORMATION
PROPOSAL
The Idaho Transportation Department (ITD), the Local Highway Technical Assistance Council
(LHTAC), and Blaine County are seeking qualified and experienced respondents from interested
firms to submit a proposal for providing project development services for the Gannett Rd
Improvements project in Blaine County.
GENERAL TERMS
This Request for Proposals (RFP) does not commit ITD, LHTAC, or Blaine County to enter into
an agreement or to pay any costs incurred in the preparation of a proposal or in subsequent
negotiations.
REVISIONS TO RFP
All addenda to this solicitation will be posted on the Consultant Services web page. No notice will
be given by mail.
RESERVATION OF RIGHTS BY ITD
The issuance of this RFP does not constitute an assurance by ITD, LHTAC, or Blaine County
that any contract will actually be entered into by ITD, LHTAC, or Blaine County, and expressly
reserves the right to:
* Waive any immaterial defect or informality in any response or response procedure
* Reject any and all proposals
* Reissue the Request for Proposals
* Invite additional respondents to the proposal
* Request additional information and data from any or all respondents
* Extend the date for submission of responses
* Supplement, amend, or otherwise modify the RFP, and cancel this request with or
without the substitution of another RFP
* Disqualify any respondent who fails to provide information or data requested herein or
who provides inaccurate or misleading information or data
* Disqualify any respondent on the basis of any real or apparent conflict of interest
By responding to this solicitation, each respondent agrees that any finding by ITD, LHTAC, or
Blaine County, of any fact in dispute as to this solicitation or the responses thereto shall be final
and conclusive, except as provided herein.
Gannett Rd Improvements
Key No. 25060
Page 3

CONFLICT OF INTEREST
By the submission of a proposal, the Consultant agrees to ensure that, at the time of contracting,
the Consultant will have no interest, direct or indirect, that would conflict in any manner or
degree with the performance of the Consultant's obligations under the Agreement. The
Consultant shall further covenant that, in the performance of the contract, the Consultant shall
not employ any person, or subcontract with any entity, having any such known interest.
EEO REQUIREMENTS
Respondent, by submission of a proposal, agrees to not discriminate against any worker, employee,
application subcontractor or any member of the public because of race, color, gender, age, national
origin, or disability, or otherwise commit an unfair employment practice. Respondent further
agrees to comply with all Federal, State, and Local equal employment opportunity requirements
and the requirements of the ITD EEO Special Provisions, accessible at the following web site:
http://apps.itd.idaho.gov/apps/ocr/index.aspx.
All firms working for the Department are required to register on the Bidder's List with the Office
of Civil Rights. If your firm has not registered, go to the following website for instructions:
https://itd.dbesystem.com/. Please make sure your subconsultants are also registered. For further
information regarding this requirement, call the ITD EEO Office at (208) 334-8884.
DBE PARTICIPATION:
In an effort to achieve ITD's DBE Annual Participation Goal (APG) of 10% utilization, ITD
respectfully requests and encourages responder to consider utilizing subcontractors and suppliers
listed on our DBE Directory located at: https://itd.dbesystem.com. For more information regarding
ITD's DBE Program, call the ITD DBE coordinator at (208) 334-8567.
FINANCIAL REQUIREMENTS
Prior to negotiating an agreement, the selected consultant and their subconsultants will be
required to submit certified hourly rates and their last years' financial information and overhead
schedule in accordance with the Federal Acquisition Regulations (FARs) and the most recent
version of the AASHTO Audit Guide. More information can be found at the following web site:
https://itd.idaho.gov/consultant-services/consultant-resources/.
PROPRIETARY MATERIAL
ITD, LHTAC, and the > assume no liability for disclosure of proprietary material submitted by
respondents. Proposal submittals shall be considered public documents under applicable state law
except to the extent portions of the submittals are otherwise protected under applicable law.
CERTIFICATION REGARDING DEBARMENT
All proposals must contain a signed Certification Regarding Debarment, Suspension, and other
Gannett Rd Improvements
Key No. 25060
Page 4

Responsibility Matters form for the prime and each subconsultant.
The certification form is located on the Consultant Services web page at
https://itd.idaho.gov/consultant-services/consultant-resources/.
IDAHO CODE CERTIFICATION FORM
All proposals must contain a signed Idaho Code Certification form for the prime.
The certification form is located on the Consultant Services web page at
https://itd.idaho.gov/consultant-services/consultant-resources/.
PROPOSAL EVALUATION AND SELECTION
An Evaluation Committee will evaluate and determine the individual and comparative merits of
each of the proposals received. It is the responsibility of the Consultant to ensure that it complies
with this RFP and provides the information requested. If the Consultant fails to provide any
information requested in this RFP, such failure may result in either a lowered evaluation score of
the proposal or disqualification of the proposal.
It is the intent of the department to take approximately 15 days, commencing on the submission
date shown below, to evaluate the submitted proposals. The department intends to notify the
successful and unsuccessful Consultants as soon as practicable after the evaluations have been
completed, and after approval has been given on the Evaluation Committee's recommendations.
As part of the selection process, the top-ranked firms may be required, at their expense, to give a
presentation and/or answer interview questions.
If your firm is selected and approved, negotiations will begin. If negotiations break down with a
selected Consultant, they will be formally ended and negotiations will begin with the next ranked
Consultant.
CONTRACT TYPE AND METHOD OF PAYMENT
The contract for this work will be a professional services agreement. It is anticipated that the
method of payment will be Cost Plus Fixed Fee
CONTACT INFORMATION
All questions concerning the procedures of this request for proposal shall be directed to Connie
Rozean at ITD via email at Connie.Rozean@itd.idaho.gov
All project specific questions shall be directed by e-mail to Scott Wood at SWood@lhtac.org
No questions will be accepted by telephone. All questions will be responded to by e-mail, within
two days of receipt of the question(s).
Interested firms are encouraged to submit a contact e-mail address to SWood@lhtac.org with a
Gannett Rd Improvements
Key No. 25060
Page 5

request to be included on an electronic mailing list. Firms on the mailing list will receive copies
of the response to all project questions submitted. All questions and answers will be confidential,
and no firms will be identified in the responses. No project specific questions will be accepted
after July 14, 2026.
Gannett Rd Improvements
Key No. 25060
Page 6

PREPARATION INSTRUCTIONS
Proposals must conform to the following instructions. Any non-conforming proposal will
be rejected.
Proposals must be received by ITD by 4:00 p.m. MST on July 21, 2026. Proposals must be
submitted via e-mail with the project name and the consultant's name clearly indicated in the
subject line. Late proposals will not be considered.
E-Mail Address for proposal submittal is: consultantservices@itd.idaho.gov
FORMAT:
Required File Format: pdf
Maximum length of the submittal shall be five (5) pages.
Cover pages are discouraged. If they are included, they will be counted in the proposal page total.
The introductory letter is limited to one (1) page.
Except as otherwise noted, pages shall be 8 12 x 11 inches, with minimum of 12" margins and a
minimum font size of 11.
The following items do not count in the proposal page total.
o Introductory letter
o Critical Path Diagram
o Certification Regarding Debarment
INTRODUCTORY LETTER
The introductory letter should be addressed to: Connie Rozean
Contracts Officer
Consultant Services
Idaho Transportation Department
P.O. Box 7129
Boise, Idaho 83707-1129
The introductory letter should introduce the Consultant's submittal, identify the Project Manager,
and list a contact telephone number, and contain a statement confirming the commitment of the
key personnel identified in the submittal to meet ITD's, LHTAC's, and Blaine County's quality
and schedule expectations. List each Subconsultant, their work tasks, and a contact name and
telephone number. The Consultant shall include his/her acceptance of the terms and provisions of
the Sample Agreement located at https://itd.idaho.gov/consultant-services/consultant-resources/
and indicate willingness to execute said agreement.
Gannett Rd Improvements
Key No. 25060
Page 7

PROPOSAL
It is essential that the consultant provide an adequate staff of experienced personnel or
subconsultants capable of and devoted to the successful accomplishment of work to be performed
under this contract. The specific individuals or subconsultants listed in the proposal, including
Project Manager, shall be assigned to the key positions and shall not be removed or replaced
without the prior written approval of ITD, LHTAC, or Blaine County. Replacement personnel
submitted for approval must have at least equal qualifications, experience and expertise as those
listed in the proposal.
The following criteria will be considered in the evaluation and selection, and apply only to the
Consultant, except where specifically requested for the Consultant and each Subconsultant.
Weights listed will be applied to the scoring for each criteria.
CRITERIA 1: COMPANY EXPERIENCE AND QUALIFICATIONS
Weight - 2 (Complete for Consultant and each Subconsultant)
- Describe how the company is organized to develop this type of project.
- Provide descriptions of no more than three (3) similar projects successfully developed
by the Consultant, identifying the similarities to this project. Federal-aid projects
successfully developed by the consultant should be included if available.
CRITERIA 2: PROJECT MANAGER
Weight - 4
- Identify the Project Manager who will be responsible for the quality and timeliness of
the consultant's work, and for ensuring that adequate personnel and other resources are
available for this project.
- Provide a brief summary of education, experience, and qualifications pertaining to the
management of this project
- Provide descriptions of no more than three (3) similar projects successfully developed
by the Project Manager, identifying the similarities to this project. Federal-aid projects
successfully developed by the project manager should be included if available. Include
dates and specific services provided.
- Provide Idaho professional registration (registration is required at the time of
submittal).
Gannett Rd Improvements
Key No. 25060
Page 8

- List three (3) verifiable professional services references with a contact person and
phone number.
- List all projects that the Project Manager is currently managing and the percent of time
spent by him/her on each of those projects. Include estimated completion date for each
of those projects. Identify availability.
CRITERIA 3: KEY PERSONNEL & RESOURCES AVAILABLE
Weight - 3 (Complete for Consultant and each Subconsultant)
- Identify the key personnel and describe each person's role and duties on this project.
- Provide a brief summary of experience and qualifications. Include experience and
qualifications working on Federal-aid projects.
- Provide Idaho professional registration (if applicable) for each person identified.
- Identify percent availability during the project.
- Include an organization chart of the key personnel with their roles and office locations.
CRITERIA 4: PROJECT UNDERSTANDING
Weight - 4
- Provide a written narrative demonstrating knowledge, methodology, policies and
procedures to accomplish this federally funded highway project as outlined in the
General Scope of Work.
- Identify the significant features and potential issues that may be encountered and
possible steps to eliminate or minimize those issues.
- Include a Critical Path Diagram based on major tasks and project milestones. The
sheet size for the Critical Path Diagram shall be 11" x 17". Assume final PS&E
delivery in July 2028 for a fiscal year 2029 construction.
CRITERIA 5: QUALITY CONTROL
Weight - 2 (Complete for Consultant and each Subconsultant)
Describe the Consultant's procedures for scope change control, schedule and cost control
and quality control. This should also include a description of the Consultant's control
measures regarding their Subconsultants' project related work.
Gannett Rd Improvements
Key No. 25060
Page 9

GENERAL SCOPE OF WORK
KN 25060; Gannett Road Improvements, Blaine
County General Scope of Work Information
PROJECT DESCRIPTION
This project will rehabilitate 2.5 miles of Gannett Road (STC-2810), which is functionally
classified as a Rural Major Collector. Gannett Road is currently marked as shared use with
bicycles because there is less than six inches of paved shoulder, gravel shoulder, or no shoulder.
The project proposes to enhance the safety by rehabilitation the existing base material, widening,
and resurfacing the roadway.
Rehabilitation will likely be Recycled Asphalt Base Stabilization (RABS). See attached pages
from the LHTAC Federal-aid application for more information.
No right of way is anticipated for this project.
The Consultant will coordinate with the Sponsor and the Local Highway Technical Assistance
Council (LHTAC) to provide the following services to design the roadway including:
* Project Administration
* Survey
* Concept Design
* Public Involvement Support
* Preliminary Design
* Environmental Evaluation/Documentation
* Materials Evaluation/Documentation
* Design Study Report
* Utility Plans
* Final Design
* Plans, Specifications, and Estimate (PS&E)
Gannett Rd Improvements
Key No. 25060
Page 10