2026 Gaming for New Recreation Center

Agency:	Harrison village
State:	New York
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services
Posted Date:	Mar 13, 2026
Due Date:	Mar 23, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Bid 2026-004

Gaming Equipment for New

Recreation Center

Bid Submission Deadline:

March 23, 2026, at 11:00AM

Bid Documents must be returned in a secondary sealed

envelope, labeled with bid name and date of opening.

Deliver bid documents to:

Town/Village of Harrison

Purchasing Dept.

1 Heineman Place

Harrison, NY 10528

LEGAL NOTICE

PUBLIC BID

The Town/Village of Harrison, NY Purchasing Department will accept sealed bids for Gaming

Room Equipment for the New Recreation Building until 11:00 AM on Monday, March 23, 2026.

At this time sealed bids will be opened and publicly read aloud at the Alfred F. Sulla, Jr.

Municipal Building, Law Conference Room, 1 Heineman Place, Harrison, New York.

Specifications, and bid documents, may be obtained at www.bidnetdirect.com or at

www.harrison-ny.gov/purchasing/pages/request-for-bidproposals beginning March 13, 2026,

until the closing time and date of opening.

The Town and Village Board reserve the right to accept or reject any and all bids; to waive any

informalities; to re-advertise for new bids or to accept any bid, which is in the best interest of

the Town and Village of Harrison, New York.

Dated: Harrison, New York

March 9, 2026

Purchasing Department

GENERAL CONDITIONS

1. When the words Town of Harrison or Village of Harrison are mentioned in these

specifications or any supporting documents, it shall mean whichever entity may apply to

these specifications.

2. When the words Successful Bidder or Contractor are mentioned in these specifications or

any supporting documents, it shall apply to the contractor awarded the bid.

3. The Town and Village of Harrison, New York is exempt from all Federal, State and Local

taxes. Such taxes should not be included in the bid price.

4. All bids to remain firm for a period of forty-five (45) days from the date of opening.

5. The Town and Village Board of Harrison reserves the right to accept or reject any and all

bids; to re-advertise for new bids; to waive any informalities, or to accept any bid which is in

the best interest of the Town and Village of Harrison, New York.

6. Whenever any product is specified by name, trade name, make or catalog number of any

manufacturer or supplier, the intent is not to limit competition but to establish a standard of

quality which the Town has determined is necessary. The words "or equal" shall be

deemed inserted in each instance, unless otherwise specified under Special Conditions.

The bidder may use any product equal to the product named in the contract documents

which meets the requirements of the specifications. Product name should be included in

bid response and is subject to approval by the Town/Village.

7. If there are any exceptions to the bid specifications, such difference must be explained in

detail and attached to this bid.

8. To protect the interest of the Town and Village of Harrison, New York, bidders must

guarantee that the equipment offered is standard new equipment, latest model, regular

stock products, with regularly used parts for the type equipment offered, and that such

parts are all in production and none likely to be discontinued. Also, that no attachments of

parts have been substituted or applied, contrary to Manufacturer's recommendation and

standard practice.

9. Past performance, financial responsibility, etc. will be taken into consideration in making

award.

10. The apparent silence of these specifications as to any details or the omission from it of a

detailed description concerning any point shall be interpreted as meaning that only the best

commercial practices are to prevail, and that only materials and workmanship of first quality

are to be used.

11. Bidders shall furnish insurance forms as required.

12. No bid will be received after the time set for opening the bids. In the event that the offices

of the Town and Village of Harrison are closed, then bids will be accepted until the next

business day but at the same hour.

13. If the Bidder is a partnership, the bid shall be signed in the full name of the partnership by a

duly authorized partner.

14. If the Bidder is an unincorporated business firm other than a partnership and a trade name

is used, the bid shall be signed in the full trade name by the person(s) conducting the

business.

15. If the Bidder is a corporation, the bid shall be signed in its correct corporate name by a duly

authorized officer.

GENERAL CONDITIONS (con’t)

16. The attached Non-Collusive Bidding Certificate must be signed, notarized and enclosed

with your bid. No bid will be accepted without this Certificate attached.

17. The attached Certification of Compliance with the Iran Divestment Act form must be

signed, notarized and enclosed with your bid. No bid will be accepted without these

certificates attached.

18. Bidders must indicate guaranteed date of delivery and/or completion date on bid form. This

guaranteed date of delivery may be a factor in making award (if applicable).

19. Each bid proposal must be submitted on the enclosed Bid Form in the space or spaces

requiring price. All bid proposals must be returned in a secondary sealed envelope, labeled

with bid name and date of opening.

20. Awards may be made by individual item, grouped item or lot, unless otherwise specified

under Special Conditions (if applicable).

21. The Town and Village of Harrison has the right to increase or decrease the quantities

specified at the unit prices submitted (if applicable).

22. Successful bidder will be issued a Purchase Order with all the pertinent information. No

orders shall be processed unless a Purchase Order is issued.

23. Deliveries to be made to the Town of Harrison at the address indicated on the purchase

order.

24. Failure to deliver within the specified time may be cause for cancellation of the order and/or

the removal of Bidder's name from Bidder's List. Any costs incurred by the Town and

Village of Harrison may be charged to original vendor.

25. Upon delivery and acceptance, successful bidder shall submit his invoices to the

Purchasing Department for payment.

TYPOGRAPHICAL ERRORS:

If there shall be any typographical errors existing in any part of these specifications that

misconstrue the meaning of any sentence, the correction shall be made by Purchasing.

EXTENSION OF BID TO ALL MUNICIPAL, NOT-FOR-PROFIT AND

POLITICAL SUBDIVISIONS

This solicitation was issued, evaluated and awarded by the Town-Village of Harrison. It is the intent of this

solicitation that all municipal, not-for-profit and political subdivisions authorized under the General Municipal

Laws of the State of New York, to purchase any goods and/or services awarded as a result of this solicitation in

accordance with the latest amendments to NYS GML 100 through 104.

It is understood that the extension of such contracts are at the discretion of the vendor and the vendor is only

bound to any contract between the Town-Village of Harrison and the vendor.

Any municipal, not-for-profit or political subdivisions utilizing this contract is responsible for all payments to

the awarded vendor(s). All political subdivisions are required to generate their own purchase orders (to the

successful vendor) in accordance with the bid provisions and the schedule of award, and acquire and maintain

all required documentation. Also, upon request, participation entities must furnish the successful bidder with

the proper tax exemption certificates.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

2026 Gaming for New Recreation Center

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