96 Gallon Polykarts

CITY OF DEL CITY AND/OR
DEL CITY MUNICIPAL SERVICES AUTHORITY
REQUEST FOR PROPOSAL
Mail proposals to: FINANCE DEPARTMENT
PURCHASING DIVISION
3701 SE 15th, DEL CITY, OK 73115
Proposal for: RFP 2703 96 Gallon Poly Karts
Due / Opening Date: 05/26/26 Time: 10:00 AM
Vendor Name: __________________________________________________________________
Mailing Address: ________________________________________________________________
City, State, Zip: _________________________________________________________________
Area Code, Phone: __________________ Fax: _____________ FEI#: _ ___________________
E-mail Address:
___________________________Website:______________________________________
The City of Del City ("City") and/or Del City Municipal Services Authority ("DCMSA")
is requesting Proposals for the attached specified products and/or services. The following
document contains the terms and conditions which constitute the contract for the specified
product and or service, including the minimum specifications. The contract will be
awarded to the lowest and best bidder, as determined by the City of Del City and/or Del
City municipal Services Authority. Submit all documents requested to the
PURCHASING DIVISION at the above address. Place of opening Municipal Building
3701 SE 15th, Del City, OK.

NONCOLLUSION AFFIDAVIT
PROPOSAL INVALID IF AFFIDAVIT NOT SIGNED AND NOTARIZED
State of ____________________________
County of ___________________________
I __________________________of lawful age, being first duly sworn, on oath says that:
1. (s)he is the duly authorized agent of _________________________________________
the Bidder/Contractor ("Contractor") submitting the proposal which is attached to this statement, for the
purpose of certifying the facts pertaining to the existence of collusion among contractors and between
contractor and city officials or employees, as well as, facts pertaining to the giving or offering of things of
value to government personnel in return for special consideration in the letting of any contract pursuant to
the proposal to which this statement is attached; 2. (s)he is fully aware of the facts and circumstances
surrounding the making of the proposal and/or the procurement of the contract to which this statement is
attached and has been personally and directly involved in the proceedings leading to the submission of such
proposals; and 3. Neither the contractor nor anyone subject to the contractor's direction or control has been
a party; a. to any collusion among contractors in restraint of freedom of competition by agreement to
proposal at a fixed rate or to refrain from proposing, b. to any collusion with any city official or employee as
to quantity, quality or price in the prospective contract, or as to any other terms of such prospective contract,
nor c. in any discussions between contractors and any city official concerning exchange of money or other
thing of value for special consideration in the letting of a contract, d. to paying, giving or donating or
agreeing to pay, give or donate to any officer or employee of the City of Del City and/or the Del City
Municipal Services Authority, any money or other thing of value, either directly, in procuring the contract to
which his/her statement is attached.
Signature: _____________________________________ Title: _____________________
Subscribed & sworn before me this ___________ day of ______________________,20__
Notary Public My commission expires

TERMS AND CONDITIONS
1. PROPOSAL: Proposals must be submitted by the Bidder/Contractor ("Contractor") on and in accordance
with the PROPOSAL/CONTRACT. All sheets bid on and this form must be executed and submitted in a
sealed envelope. DO NOT INCLUDE MORE THAN ONE PROPOSAL PER ENVELOPE. The face of the
envelope shall contain the City's address, the date and time of the bid opening and the contract number.
Proposals not submitted on attached bid form shall be rejected. All Proposals are subject to the conditions
specified herein. Proposals which do not comply with said conditions specified herein are subject to
rejection. Proposals will be considered only on first quality products.
2. PROPOSAL ACCEPTANCE PERIOD: Proposals received after the opening date and
time will not be considered.
3. EXECUTION OF PROPOSAL: Proposal must contain an original signature of
authorized representative in the spaces provided. Proposal must be typed or printed in ink.
Use of erasable ink and penciled proposals will not be accepted. ANY AND ALL
CORRECTIONS MADE BY PROPOSER TO HIS/HER PROPOSAL MUST BE
INITIALED.
4. NO PROPOSAL: If not submitting a proposal, respond by returning page 1, Request for
Proposal, marking it "NO PROPOSAL", Failure to respond three (3) times in succession
without justification shall be cause for removal of the vendor's name from the proposal
mailing list. NOTE: To qualify as a respondent, proposal must submit a "No PROPOSAL"
and it must be received no later than the stated proposal opening date and time.
5. OPENING: Proposals will be opened by the Purchasing Officer and distributed to the
requesting department for review and recommendation for award and submitted to the City
Council for award. It is the contractor's responsibility to assure that his/her proposal is
delivered at the proper time, date and place as specified in the documents. Proposals,
which for any reason are not so delivered, will not be considered. NOTE: Proposal files
may be examined during normal working hours by appointment. PROPOSAL
TABULATIONS WILL NOT BE PROVIDED BY TELEPHONE OR MAIL.
TABULATIONS MAY BE OBTAINED BY VISITING www.DemandStar.com ON THE
INTERNET OR AT OUR WEBSITE www.cityofdelcity.com.
6. PRICES, TERMS AND PAYMENT: Firm prices shall be bid F.O.B. requesting agency
and include packing, handling and shipping charges fully prepaid by the vendor.
A. PROPOSAL PRICE/MISTAKES: The proposal shall show in the proposal both the unit
price and the total amount on items when indicated. In the event of discrepancy between
the unit price and the extension, THE UNIT PRICE SHALL PREVAIL. Prices shall be
extended in decimals.
B. INVOICING AND PAYMENT: The vendor shall be paid upon submission of proper
certified invoices to the ordering agency at the prices stipulated on the contract. Invoices
shall contain the purchase order number. THE VENDOR SHALL ACCEPT NO ORDER
WITHOUT A PURCHASE ORDER NUMBER FROM THE CONTRACTING ENTITY.
C. TAXES: The purchase of certain items by the City/DCMSA are exempt from the
payment of excise, transportation and sales tax imposed by the Federal, State and/or City
governments. Such taxes must not be included in proposal prices. Upon request,
applicable Federal Excise Exemption certificates will be furnished.

7. CONDITION AND PRICING: It is understood and agreed that any item offered or
shipped as a result of this bid shall be new (current model at the time of this bid). All
containers shall be suitable for storage or shipment and all prices shall include standard
commercial packaging.
8. SAFETY STANDARDS: Unless otherwise stipulated in the bid, all manufactured items
or fabricated assemblies shall comply with applicable requirements of occupational Safety
and Health Act and any standards there under.
9. MANUFACTURER'S NAMES AND APPROVED EQUIVALENTS: Unless qualified
by the provision "NO SUBSTITUTE" any manufacturers' names, trade name, brand names,
information and/or catalogue numbers listed in a specification are for information and not
intended to limit competition. The Contractor may offer any brand for which (s)he is an
authorized representative, which meets or exceeds the specification for any item(s). If
proposals are based on equivalent products, indicate in the proposal form the
manufacturers' name and number. Contractor shall submit with his/her proposal, sketches,
and descriptive literature, and/or complete specifications. Reference to literature submitted
with a previous proposal will not satisfy this provision. The Contractor shall also explain
in detail the reason(s) why the proposed equivalent will meet the specifications and not be
considered an exception thereto. Proposals, which do not comply with these requirements,
are subject to rejection. Proposals lacking any written indication of intent to quote an
alternate brand will be received and considered in complete compliance with the
specification as listed on the bid form.
10. AWARDS: The City reserves the right to make award(s) by individual item, group of
items, all or none, or any combination thereof; on a geographical basis and/or on a
statewide basis with one (1) or more suppliers; to reject any and all proposals or waive any
minor irregularity or technicality in proposals received. Contractors are cautioned to make
no assumptions unless their proposal has been evaluated as being responsive. The City
reserves the right to delete any item from this contract when deemed to be in the best
interest of the City.
11. SERVICE AND WARRANTY: Unless otherwise specified, the Contractor shall define
any warranty service and replacements that will be provided during and subsequent to this
contract. Contractors must explain on an attached sheet to what extent warranty and
service facilities are provided.
12. SAMPLES: Samples of items, when called for, must be furnished free of expense.
Each individual sample must be labeled with contractor's name, manufacturers' brand name
and number, contract number and item reference, or as specified in the attached special
conditions.
13. NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for
compliance with specifications by appropriate testing laboratories. The data derived from
any tests for compliance with specifications are public records and open to examination
thereto in accordance with Oklahoma Statutes. Items delivered not conforming to
specifications may be rejected. Any violation of these stipulations may result in supplier's
name being removed from the City and or DCMSA vendor list.

A. TESTING: In cases when material fails to meet specifications the cost of testing shall
be borne to the vendor, both on samples and delivered materials.
14. INSPECTION, ACCEPTANCE AND TITLE: Inspection and acceptance will be at
destination unless otherwise provided. DESTINATION: Shall mean delivered to the
receiving dock, agency stockroom, or other point specified in the purchase order. The City
accepts no responsibility for goods until accepted at the receiving point in good condition.
Title and risk of loss or damage to all items shall be the responsibility of the contract
supplier until accepted by the ordering agency, unless loss or damage results from
negligence by the ordering agency. The contract supplier shall be responsible for filing,
processing and collecting all damage claims. However to assist in the expeditious handling
of damage claims, the ordering agency will:
a) Record any evidence of visible damage on all copies of the delivering carrier's Bill of
Lading.
b) Report damage (visible and concealed), in writing, to the carrier and contract supplier,
within fifteen (15) days of delivery.
c) Retain the item and its shipping container including inner packaging material, until
inspection is performed by the carrier, and disposition given by the contract supplier.
d) Provide the contract supplier with a copy of the carrier's Bill of Lading and damage
inspection report.
15. PATENTS AND ROYALTIES: The contractor, without exception, shall indemnify
and save harmless the City/DCMSA and its employees from liability of any nature or kind,
including cost and expenses for or on account of any copyrighted, patented, or unpatented
invention, process, or article manufactured or used in the performance of the contract
including its use by the City/DCMSA. If the Contractor uses any design, device or
materials covered by letters, patent copyright, it is mutually agreed and understood without
exception that the bid prices shall include all royalties or cost arising from the use of such
design, device, or materials in any way involved in the work.
16. PRICE ADJUSTMENTS: Manufacturers' price increases, or other increases in the cost
of doing business may not be passed on to the City/DCMSA unless so specified in the
Request for Proposal, nor may the vendor withdraw or cancel the contract, or any part of
the contract for these reasons. Vendors may cancel contract only if a vendor cancellation
clause is included as a part of the Request for Proposal and then only if the contractual
obligation has been fulfilled by the vendor in accordance with the terms stated in the
Request for Proposal. Any price decrease effectuated during the contract period by reason
of market change shall be passed on to the City.
17. LIABILITY: The supplier shall hold and save the City/DCMSA, its officers, agents
and employees harmless against the claims by third parties resulting from the supplier's
breach of this contract or the supplier's negligence.
18. FACILITIES: The City/DCMSA reserves the right to inspect the contractor's facilities
at any time with prior notice.
19. THE SUCCESSFUL CONTRACOR(S) MUST PROVIDE: Only the pertinent
information or items you are bidding. Complete catalogues are not necessary - but, if

furnished, you are to identify exact location in catalogue and circle or identify clearly
item(s) being bid.
20. IN-STATE PREFERENCE: An in-state preference not to exceed a five percent (5%)
differential may be allowed for supplies, materials and provisions produced, manufactured
or grown in this State, 74 O.S. 85.32. If you wish to claim this preferential, place an
asterisk (*) by each item so claimed and identify whether it is produced, grown or
manufactured in Oklahoma. Proof of qualification rests with the vendor.
21. WAVIER: The City/DCMSA reserves the right to waive any General provisions, Special Provision, or
minor specification deviation when considered to be in the best interest of the City/DCMSA.
22. QUANTITIES: Quantities of the commodities to be purchased are set forth in the
specifications as specified numbers or estimates. Items of estimated quantity will be
awarded on a "NO GUARANTEE" basis.
23. TERMINATION FOR CONVENIENCE OF THE CITY/DCMSA: The performance
of work and/or the delivery of ordered materials under this contract may be terminated by
the City/DCMSA, in whole or in part, whenever it is determined to be in the best interest of
the City/DCMSA. Any such termination shall be effected by delivery to the vendor of a
notice of termination specifying the extent to which performance of work and/or delivery
of ordered materials is terminated, and the date upon which such termination becomes
effective. After receipt of a notice of termination, the contractor shall stop work and/or
place no further orders under the contract on the date and to the extent specified in the
notice of termination.
GENERAL INFORMATION AND SPECIFICATIONS
INTENT
It is the intent of these specifications to describe to specification, ninety six (96) gallon fully
automated poly karts. Bid must be latest model available and must be completely assembled and
ready for operation upon delivery. Any item not herein mentioned, but necessary for the intended
operation shall be included and shall conform to the best practice known to the industry as to
quality and workmanship and be subject to these specifications in full.
It is not the intent of the Del City Municipal Services Authority to deny anyone the opportunity to
bid. Alternate specification may be accepted if found by the technical personnel to be in
accordance and equal to or better than the specifications described and indicated in the bid
package.
MULTIYEAR CONTRACT
This contract shall be renewable each year for a term not to exceed five years as long as the
price does not increase by more than five percent (5%) and both parties are agreeable. The
contract may be terminated by either party by notification in writing within 30 days. Fuel
surcharges or other additional delivery charges shall be included in total contact price and shall
not be amended later. The City uses a fiscal year which begins July 1st and ends June 30th.

INFORMATION
For further information contact Gary Kelly, Sanitation Supervisor or Tracy VanHorn, Public Works
Director at (405) 677-5741 Ext. 6214.
SHIPPING
FOB: As per item six (6) on page two (2) of these bidding documents. Vendor pays all freight,
delivery and/or shipping costs. Ship to location is: 4500 N.E. 4th Street, Del City OK 73115. { All
prices are to include shipping cost.}
PROPOSAL IN REPLY TO SPECIFICATIONS
Any exceptions to the specifications must be noted. Details concerning the exceptions must be
clearly explained. The following is a listing of the minimum specifications. Bidder to not
compliance or deviation in the right side column provided. If additional space is needed attach
page and note here.
MINIMUM SPECIFICATIONS BIDDER SPECIFICATIONS
96-Gallon Residential Refuse Containers
General Description
Containers will be used for residential refuse. The container will be equipped with
wheels and lids. Containers will be designed for pickup by fully automated trucks.
The intent of the following specifications is to provide a general description of the type of
refuse containers needed for the City of Del City. Please include comments on the
"offered" column.
Alternate bids will be accepted and evaluated on the merits of the equipment described in the alternate
bid. Alternate bid responses shall be marked clearly as "Alternate Bid". The essential components of
the alternate bid shall be equal to or better than the components described in this specification package.
The alternate bid shall be detailed in a manner and format consistent with this specification in order to
accommodate comparison.
All equipment bid and furnished shall be new and unused and the same as the
manufacturer's current production model. Accessories not specifically mentioned herein,
but necessary to furnish a complete unit ready for use, shall also be included.
Specifications for 96-Gallon Residential Refuse Containers-Fully Assembled

Ready To Roll
Component Yes No Offered
Automated trucks _____ _____ ____________
Medium to High Density _____ _____ ____________
Polyethylene
Resin Performance Requirements:
A. Environmental Stress Crack Resistance
>1000 hours (ASTM D1693) _____ _____ ____________
B. Tinseled Strength 3,000 PSI (ASTM D638 Type IV) _____ _____ ____________
C. Impact Resistance must exceed 440 FT-LBS _____ _____ ____________
Modular Construction _____ _____ ____________
Maximum Height 44" _____ _____ ____________
Component Yes No Offered
Lid will be available in different colors _____ _____ ____________
Lid will have raided shape to help moisture run off _____ _____ ____________
Lid will be double or single wall construction _____ _____ ____________
Information and instructions molded into lid _____ _____ ____________
Serial Numbers 1.5" high, printed on body _____ _____ ____________
1" Tubular Steel Lower Bar _____ _____ ____________
Two (2) Plastic Wheels
Molded 10" _____ _____ ____________
Axel Material 5/8" solid zinc chromate plated steel _____ _____ ____________
Color-Green (Other colors must be available for
Future orders) _____ _____ ____________

"City of Del City" white in color, molded into cart body _____ _____ ____________
Hot stamp area for instructions and information
(5" x 12") on each side _____ _____ ____________
Cart will have a 10 year warranty against cracks and/or
Shattering during normal use. Replacement with a
Complete cart including shipping if failure occurs
During warranty. _____ _____ ____________
(To be shipped with a supply of spare lids, wheels and axels)
Additional Information:
Poly cart must be usable with fully automated and semi automated trucks without making
changes to the cart. If a bottom bar is not used for semi-automated truck lifts, the molded
area must be covered in the warranty also. The top bar cannot interfere with the normal
operation of the lifting devices used by a fully automated truck.
Price bid will include delivery to, City of Del City, Public Works, 4500 N.E. 4th Street,
Oklahoma City, OK 73117.
Please send a bid price, per cart, for a minimum of approximately 1,500 carts.
Item No. Description Unit Price
1 PRICE PER CART - FULLY ASSEMBLED $
2 PRICE PER WHEEL - 10" PLASTIC $
WHEEL
PRICE PER CART - STAMPED PLASTIC
3 LID $
Company Submitting Bid : ___________________________________
Authorized Signature: ___________________________________