Gallatin Parks and Recreation Concession Services Bid

Agency:	Gallatin city
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	561720 - Janitorial Services 713990 - All Other Amusement and Recreation Industries 721211 - RV (Recreational Vehicle) Parks and Campgrounds
Posted Date:	Mar 10, 2026
Due Date:	Mar 20, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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3/10/2026

City of Gallatin

1.0 Introduction

The City of Gallatin Parks and Recreation Department is seeking Concession Services

Bids. Responses are to be submitted no later than Friday, March 20, 2026 @ 2:00pm in

a sealed envelope clearly identified “Concession Services” with due date and time

marked on outside of envelope.

2.0 Contractor Requirements and Responsibilities

Menu items and prices must be approved by the City prior to the Contractor beginning

service. All items on menu are required to be served during league play well as

tournaments. Any additional menu items added by Contractor during this agreement must

be approved by the City prior to being served. The City also reserves the right to specify

a certain drink company.

All food Handlers are required to wear sanitary gloves while handling food.

Contractors must adhere to all Health Department regulations and standards. If these

regulations are not met, the Health Department can and will close the operation of the

concession stand and all fees paid under the Agreement will be forfeited. The cost of the

Health Department permit must be paid directly to the Health Department by the

Contractor. It is the responsibility of the Contractor to contact the Health Department and

receive a copy of their regulations for compliance.

The City will furnish the concession stand, a griddle, basic utilities, trash cans, and trash

pickup. All other items needed for operation will be furnished by the Concessionaire.

Contractor must be prepared to open concession stand seven days/evenings as dictated by

league schedules and special events. Contractor will open concession stand at least sixty

minutes (1 hour) prior to the start of all scheduled events. Facilities will remain open

through all events and close when events are completed. If business is slow, concession

stand may close thirty (30) minutes prior to the end of game of the night, and the

designated Parks and Recreation representative must be notified. Concession stand

windows should be opened and operable when necessary.

The minimum months of operation are April 2026 through November 2026.

Contractor may be required to provide satellite locations during tournaments that are

deemed district, state or regional tournaments. The number of satellite locations will be

determined by the size of each tournament. This will be discussed between the Parks and

Recreation Department prior to tournament, and a calendar of tournaments will be

provided. Proper signage must be present and noticeable, designating the satellite

location as a concession stand.

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Each concession stand is equipped with 110/20v electrical services. Any specialized

adaptors are the responsibility of the Contractor. Electricity is limited and any Contractor

in violation of this allowance will be fined $100 each time department electrician has to

replace breakers, etc. To add additional amperage, prior approval must be obtained by the

Parks and Recreation Department. Any additional cost associated with installation of

additional electric will be at the Contractor’s expense.

The Parks and Recreation Department reserves the right to bring in specialized

Contractors for special events to sell certain items. In return, the concessionaire may not

deviate from the original menu without prior approval from the department.

The menu with price list and concessions information is the only signage permitted in the

concession area. Any signage must be approved by the Parks and Recreation Department

before posting.

Contractor must agree to keep areas immediately around concession stand free of ALL

trash. This task must be performed every evening/night and periodically throughout each

day and evening of operation.

Outside grills must be used only in grassy areas far away from the public traffic areas and

must have something underneath to catch oil/debris. Grills are never to be placed on

concrete or pavement areas. No grease or charcoal may be disposed of in trash containers

or on the ground at any time.

This is a family-oriented complex, so Contractor will be expected to behave in a

respectful manner. No foul language or derogatory actions/comments will be permitted;

to include, but not limited to, wearing of offensive clothing or accessories. Violators will

be asked to vacate the premises immediately. Additionally, Contractor is responsible for

any damages caused by themselves and/or their employee to patron, other employee

and/or the event.

Contractor must be prepared to accommodate patrons that may be physically challenged.

Please have a staff member prepare to step outside the stand to take their order or to serve

them if necessary.

Contractor agrees to submit concession stand operator’s name, address and social security

numbers for background checks. Cost associated with background checks will be the

responsibility of the Contractor. If Contractor chooses to obtain background checks for

operator, a copy must be submitted to the Parks and Recreation Department before they

start work.

Contractor is subject to supervision of the Parks and Recreation Department and must

abide by applicable City guidelines. Contractor must agree to provide a minimum of two

contact numbers to City representatives to be contacted. Contractors are not allowed to

sell any type of T-shirts, caps, glow sticks, etc. from the concession stand.

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No alcohol or tobacco products are permitted to sale, nor is alcohol or tobacco product

solicitation of any kind allowed. All complexes are smoke-free facilities.

Contractor agrees not to carry or possess firearms on premises.

Contractor will adhere to all Gallatin Fire Department and/or Gallatin Building Codes

regulations. If these regulations are not met, the Gallatin Fire Department and/or Gallatin

Building Codes can and will close the operation of the concession stand and all fees paid

under this Agreement will be forfeited. Contractor is responsible for contacting the

Gallatin Fire Department for a list of all applicable regulations. The Gallatin Fire

Department and/or Gallatin Building Codes have the right to inspect the concession

stands at any time.

City employees are not employees for the Contractor; therefore, City employees cannot

be utilized by the Contractor while they are on City time. This includes, but is not limited

to, maintenance workers and facility managers.

The Contractor, at its sole cost, shall keep the concessions area clean and neat at all times

including fumigating, disinfecting and deodorizing. City personnel have the right to

monitor and inspect operations of Contractor, and the concession stands at any time for

the purpose of checking cleanliness, customer public relations, hours of operations, attire

and demeanor of staff, or any other reason deemed necessary by the Parks and Recreation

Department.

This Contract does not include vending at other City Park facilities or special events,

other than Triple Creek Park as specified herein.

Tip jars are strictly prohibited.

Performance Deposit of $600.00 will be required and held until termination of the

contract. Forfeiture will occur if proper notice of intent to terminate is not received by

contract.

3.0 Payments and Financial Reporting

Contractor is required to pay a monthly license fee, please indicate the amount

$ ___________.

Payment shall be made on a monthly basis to the Parks and Recreation Department.

Payment for the previous month’s fee must be received by the 5th business day of the new

month. Monthly fee will be prorated for partial months and will not be due for months

when concession stands are not in use.

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4.0 Evaluation of Proposals

Response will be based on the following factors:

 Completeness of response

 Contractor track record, including references

 Quality of service and performance

 Monthly fee

5.0 Contract Award

The City of Gallatin reserves the right to reject any or all proposals and to waive

any informality found therein. The City of Gallatin will award a contract based on

evaluations described above. Contract pricing is good for one (1) year and may be

extended in one (1) year increments up to three (3) years if both parties agree to

contract pricing.

6.0 Question Submissions and Site Visit Contact:

City of Gallatin

Parks and Recreation Department

Attn: Robby Riley

210 Albert Gallatin Ave.

Gallatin, TN 37066

Telephone: 615-451-5911

7.0 Proposal Submission

ALL SUBMISSIONS MUST BE SEALED AND CLEARLY MARKED

“CONCESSION SERVICES”

Proposals shall be directed at the attention of:

City of Gallatin

Purchasing Department

Attn: Scott Beaman

132 West Main Street, Room 106

Gallatin, TN 37066

Telephone: 615-451-5899

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Contractor: _____________________________________

Address:

_____________________________________

Telephone:

_____________________________________

Signature:

_____________________________________

Primary Contact:

_____________________________________

Title:

_____________________________________

Date:

____________________________________

Email:

____________________________________

Secondary Contact:

_____________________________________

Title:

_____________________________________

Email:

____________________________________

Page 5 of 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Title:	Gallatin Parks and Recreation Concession Services Bid
Category:	City of Gallatin Bids
Status:	Open

Gallatin Parks and Recreation Concession Services Bid

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