Gallatin Farmers Market Mowing Services

Gallatin Farmers Market Mowing Services
04/23/2026
City of Gallatin
1.0 Introduction
The City of Gallatin Public Works Department is seeking bids for the Gallatin Farmers Market
Mowing Services. Bids are to be submitted no later than Friday, May 1, 2026, at 2:00 PM in a
sealed envelope clearly identified "Gallatin Farmers Market Mowing Services" with bid due
date and time marked on outside of envelope.
1.1Scope of Work
Awarded contractor shall provide all services mentioned in "Required Services" for the
Gallatin Farmers Market located at 160 W. Franklin St, Gallatin, TN 37066.
2.0 Vendor Requirements
Vendor must complete attached price sheet.
Vendor must maintain insurance requirements.
Pricing is good for one (1) year, with a possible one (1) year extension up to three
(3) years.
It is suggested that vendors bidding on this project should consider doing an
onsite walk around inspection of job requirements with Melissa Milam.
The vendor shall include the dates and times at which services were performed on
all submitted invoices.
3.0 Evaluation of Proposals
The City of Gallatin will award the contract to lowest responsible and responsive bidder
meeting specifications, quality, and performance standards pursuant to the Municipal
Purchasing Act of 1983. Response will be based on the following factors:
Completeness of response
Cost
Vendor track record, including references
Quality of service and product performance
4.0 Contract Award
The City of Gallatin reserves the right to reject any or all proposals and to waive any
informality found therein. The City of Gallatin will award a contract based on evaluations

described above. If the lowest bidder is unavailable when needed, the city may proceed
with the next lowest bidder. Contract will include months from April-October.
5.0 Required Services
The contractor shall provide mowing services for the designated area from April
through October on a weekly basis, or as needed. Services shall include
mowing, weed trimming, and the removal of grass clippings and debris from
all paved and adjacent surfaces to maintain a clean and well-kept appearance.
6.0 Question Submissions and Suggested Site Visit Contact:
Gallatin Public Works
Attn: Melissa Milam
132 West Main Street
Gallatin, TN 37066
Telephone: 615-684-1812
7.0 Proposal Submission
ALL SUBMISSIONS MUST BE SEALED AND CLEARLY MARKED "FARMERS
MARKET MOWING SERVICES."
Bid Due Date: Friday, May 1, 2026, at 2:00 PM
Finance Department
Attn: Scott Beaman
132 West Main Street, Room 106
Gallatin, TN 37066
Telephone: 615-451-5899
8.0 Compliance Requirements
Boycott of Israel
The contractor certifies that it is not engaged in and will not engage in a boycott of Israel as
defined in Tenn. Code Ann. 12-4-127.
Title VI
It is the policy of the City of Gallatin to ensure compliance with Title VI of the Civil Rights Act
of 1964; 49 CFR, Part 21; related statutes and regulations to the end that no person shall be
excluded from participation in or be denied the benefits of, or be subjected to discrimination
under any program or activity on the grounds of race, color, sex, age, disability or national
origin.

PRICE SHEET
Weekly Mowing Fee $____________________________
Name of Company: _____________________________________
Address: _____________________________________
Telephone: _____________________________________
Signature: _____________________________________
Print Name: _____________________________________
Title: _____________________________________
Date: ____________________________________
Email: ____________________________________

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement ("Agreement") is made effective as of
_______________, 20__, by and between the City of Gallatin, Tennessee ("City") and
_________________ ("Consultant").
RECITALS:
WHEREAS, City is a private act municipal corporation with authority to enter into contracts. City
has complied with all purchasing policies and ordinances in procuring the services described
hereunder.
WHEREAS, Consultant is a professional, skilled in the services described hereunder, and is
available and willing to perform the services, as more fully described in this Agreement and
attached exhibits.
NOW, THEREFORE, it is agreed between the parties as follows:
Section 1.
Description of Services. Consultant shall provide the professional services as more fully outlined
in the attached Exhibit A (the "Services"). In the event a conflict exists between this Agreement
and any term in Exhibit A, the terms in this Agreement shall supersede Exhibit A.
Section 2.
Performance of Services. The manner in which the Services are to be performed and the specific
hours to be worked by the Consultant shall be determined by the Consultant. The City will rely on
the Consultant to work as many hours as may be reasonably necessary to complete the Services in
a timely and thorough manner, exercising professional due care.
Section 3.
Payment to Consultant. In exchange for the services performed hereunder, City shall pay
Consultant amounts specified in the attached Exhibit A, but in no event shall amounts due
hereunder exceed $________ in any 12-month period.
Section 4.
Term/Termination. The term of this Agreement shall begin upon execution of this Agreement by
the City. This Agreement may be terminated by either party upon seven (7) days written notice in
the event of failure to perform in accordance with the terms of this Agreement.
In the event of termination for fault, the Consultant shall be compensated for all Services
satisfactorily performed and accepted by the City and costs incurred up to the effective date of
termination for which Consultant has not been previously compensated.

Upon receipt of notice of termination from the City, the Consultant shall discontinue the Services
unless otherwise directed and deliver to the City all data, reports, estimates, summaries, and such
other information and materials as may have been accumulated by the Consultant in the
performance of the Services under this Agreement, whether completed or in process.
Section 5.
Insurance. The Consultant agrees to secure and maintain in full force and effect a policy of
professional liability insurance in a minimum amount of $1,000,000 providing coverage for any
negligent acts, errors or omissions by Consultant made during the term of this Agreement. The
Consultant shall furnish the City with a certificate of insurance showing that the Consultant has
complied with this Article prior to beginning any work under this Agreement. Consultant and/or
its insurer must provide thirty (30) days written notification of any material change in the coverage
or limits or cancellation of the policy to the City.
Section 6.
Workers' Compensation. Consultant shall at its own expense keep in full force and effect during
the term of this Agreement Statutory Workers' Compensation Insurance.
Section 7.
Indemnification. Consultant expressly agrees to indemnify and hold harmless City or any of its
officers or employees from any and all claims, damages, liability, or court awards including
attorney's fees that are or may be awarded as a result of any loss, injury or damage sustained or
claimed to have been sustained by anyone, including, but not limited to, any person, firm,
partnership, or corporation, in connection with or arising out of any omission or act of commission
by Consultant, or any of their employees or agents in performing work pursuant to this Agreement.
In the event that any such suit or action is brought against City, City will give notice thereof to
Consultant.
Section 8.
Standard of Care. Consultant shall perform its services in accordance with the standard of
professional care ordinarily exercised under similar circumstances by reputable members of its
profession in the same locality at the time the services are provided.
Section 9.
Assignment. This Agreement shall not be assigned by Consultant without the written consent of
the City.
Section 10.
Subcontractors. Consultant shall not subcontract any task it is to perform under the terms of this
Agreement without prior written consent of City.
Section 11.
Binding Effect. This Agreement shall inure to the benefit of, and be binding upon, the parties,
their respective legal representatives, successors, heirs, and assigns; provided, however, that
nothing in this paragraph shall be construed to permit the assignment of this Agreement except as
otherwise expressly authorized herein.

Section 12.
Ownership of Documents. The parties hereto agree that the City shall retain ownership of all
files, summaries, other documents of the Consultant furnished hereunder. The Consultant will be
permitted to retain reproducible copies of files, summaries and other documents for its files, upon
request.
Section 13.
Time of the Essence. Time is of the essence. If any condition, obligation, or duty is not timely
made, tendered or performed by either party, then this Agreement, at the option of the party who
is not in default, may be terminated by the non-defaulting party, in which case, the non-defaulting
party may recover such damages as may be proper. If the non-defaulting party elects to treat this
Agreement as being in full force and effect, the non-defaulting party shall have the right to an
action for specific performance or damages or both.
Section 14.
Notices. Any notice required or permitted by this Agreement shall be in writing and shall be
deemed to have been sufficiently given for all purposes if sent by certified mail or registered mail,
postage and fees prepaid, addressed as follows:
The City: City of Gallatin
132 West Main Street, Room ______
Gallatin, Tennessee 37066
Attention: _______________________
The Consultant: _____________________
_____________________
______________________
Attention: _____________
All notices shall be effective upon (i) receipt of the party to which notice is given, or (ii) on the
fifth (5th) day following mailing, whichever occurs first.
Section 15.
Exhibits. All exhibits referred to in this Agreement are, by reference, incorporated herein for all
purposes.
Section 16.
Delays. Any delays in or failure of performance by any party of his or its obligations under this
Agreement shall be excused if such delays or failure are a result of acts of God, fires, floods,
strikes, labor disputes, accidents, regulations or orders of civil or military authorities, shortages of
labor or materials, or other causes, similar or dissimilar, which are beyond the control of such
party.
Section 17.
Additional Documents. The parties agree to execute any additional documents or take any
additional action that is necessary to carry out this Agreement.

Section 18.
Waiver. A waiver by any party to this Agreement of the breach of any term or provision of this
Agreement shall not operate or be construed as a waiver of any subsequent breach by either party.
Section 19.
Governing Law; Jurisdiction; Venue. This Agreement shall be governed and construed in
accordance with the laws of the State of Tennessee without resort to any jurisdiction's conflict of
laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between
the City (and/or any other or department of the State of Tennessee) and the Consultant that arises
from or relates to this Agreement shall be brought and conducted solely and exclusively within the
Circuit Court of Sumner County for the State of Tennessee. If, however, the claim must be brought
in a federal forum, then it shall be brought and conducted solely and exclusively within the United
States District Court for the District of Middle Tennessee filed in Davidson County, Tennessee.
Consultant, by the signature herein of its authorized representative, hereby consents to the in
personam jurisdiction of said courts. In no event shall this section be construed as a waiver by
City of any form of defense or immunity, based on the Eleventh Amendment to the United States
Constitution, or otherwise, from any claim or from the jurisdiction.
Section 20.
No Third Party Beneficiaries. It is expressly understood and agreed that enforcement of the terms
and conditions of this Agreement, and all rights of action relating to such enforcement, shall be
strictly reserved to City and Consultant, and nothing contained in this Agreement shall give or
allow any such claim or right of action by any other third party on such Agreement. It is the express
intention of the parties that any person other than City or Consultant receiving services or benefits
under this Agreement shall be deemed to be an incidental beneficiary only.
Section 21.
Appropriation and Availability of Funds. This Agreement is subject to the appropriation and
availability of funds. In the event that the funds are not appropriated or are otherwise unavailable,
City reserves the right to terminate the Agreement upon thirty (30) days written notice to
Consultant. Said termination shall not be deemed a breach of agreement by City. Upon receipt of
the written notice, Consultant shall cease all work associated with the Agreement. Should such an
event occur, Consultant shall be entitled to compensation for all satisfactory and authorized
services completed as of the termination date. Upon such termination, Consultant shall have no
right to recover from City any actual, general, special, incidental, consequential, or any other
damages whatsoever of any description or amount.
Section 22.
No Agency Relationship. The parties hereto, in the performance of this Agreement, shall not act
as agents, employees, partners, joint ventures, or associates of one another. It is expressly
acknowledged by the parties hereto that such parties are independent contracting entities and that
nothing in this Agreement shall be construed to create a principal/agent relationship or to allow
either to exercise control or direction over the manner or method by which the other transacts its
business affairs or provides its usual services. The employees or agents of one party shall not be
deemed or construed to be the employees or agents of the other party for any purpose whatsoever.

Section 23.
Tennessee Government Tort Liability Act. City, being a political subdivision of the State, is
governed by the provisions of the Tennessee Government Tort Liability Act, Tennessee Code
Annotated, Sections 29-20-101, et seq, and all other applicable laws.
Section 24.
Discrimination Prohibited. Consultant hereby agrees, warrants, and assures that no person shall
be excluded from participation in, be denied benefits of, or be otherwise subjected to
discrimination in the performance of this contract or in the employment practices of the Consultant
on the grounds of handicap or disability, age, race, color, religion, sex, national origin, or any other
classification protected by Federal, Tennessee State constitutional, or statutory law. Consultant
shall, upon request, show proof of such nondiscrimination and shall post in conspicuous places,
available to all employees and applicants, notices of nondiscrimination. Consultant agrees to insert
a similar provision in all subcontracts, if any.
Section 25.
Title VI. Consultant shall comply with all the requirements imposed by Title VI of the Civil Rights
Act of 1964 (42 U.S.C. 2000d), 49 C.F.R., Part 21, and related statutes and regulations. Consultant
shall include provisions in all agreements with third parties that ensure compliance with Title VI
of the Civil Rights Act of 1964, 49 C.F.R., Part 21, and related statutes and regulations.
Section 26.
Americans with Disabilities Act. Consultant will comply with all the requirements as imposed
by the Americans with Disabilities Act of 1990 and the regulations of the federal government
issued thereunder.
Section 27.
Conflicts of Interest Prohibited. Consultant warrants that no amount shall be paid directly or
indirectly to an employee or official of the City or State of Tennessee as wages, compensation, or
gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to
Consultant in connection with any work contemplated or performed relative to this Agreement.
Section 28.
Lobbying. Consultant certifies that to the best of its knowledge and belief:
a. No federally appropriated funds have been paid or will be paid, by or on behalf of the
Consultant, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress in connection with the awarding of any federal
agreement, the making of any federal grant, the making of any federal loan, and entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any federal agreement, grant, loan, or cooperative agreement.
b. If any funds other than federally appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this contract, grant, loan, or cooperative agreement, the

Consultant shall complete and submit Standard Form-LLL, ``Disclosure Form to Report
Lobbying,'' in accordance with its instructions.
c. Consultant shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
Section 29.
Boycott of Israel. Contractor certifies that it is not currently engaged in, and covenants
that it will not, for the duration of the Contract, engage in a Boycott of Israel, as that
term is defined in Tenn. Code Ann. 12-4-127.
Section 30.
Entire Agreement. This Agreement represents the entire agreement between the parties and there
are no oral or collateral agreements or understandings. This Agreement may be amended only by
an instrument in writing signed by the parties. If any other provision of this Agreement is held
invalid or unenforceable, no other provision shall be affected by such holding, and all of the
remaining provisions of this Agreement shall continue in full force and effect.
CITY OF GALLATIN, TENNESSEE: CONSULTANT:
By:
Paige Brown
Mayor for the City of Gallatin, Tennessee Its:
ATTEST:
Connie Kittrell
City Recorder
APPROVED AS TO FORM:
Susan High-McAuley
City Attorney