Gables Boulevard Reconstruction Project Re-Bid

INVITATION TO BID #26-61
GABLES BOULEVARD RECONSTRUCTION PROJECT RE-BID
Issue Date: March 19, 2026
Last Date for Questions: No later than March 26, 2026, at 11:00 am (CST)
Due Date: No later than April 2, 2026, at 11:00 am (CST)
Bid Opening: April 2, 2026, at 11:00 am (CST) at Wheaton City Hall located at 303
W. Wesley Street, Wheaton IL 60187 in the Conley Meeting Room
(lower level).
Prevailing Wages: All Contracts for the Construction of Public Works are subject to the
Illinois Prevailing Wage Act (820 ILCS 130/1-12).
DOES APPLY DOES NOT APPLY

To be considered responsive, the following documents shall be included with your submittal:
Original Bid Bond
Certificate of Insurance (as proof of insurance)
Cost Proposal Form (Exhibit D)
Notice of Deviations Form (Exhibit E)
Listing of Subcontractors, Consultants, and Agents Form (Exhibit F)
Low Impact Design - Green Infrastructure Training Form (Exhibit G)
Apprenticeship and Training Certification Form (Exhibit H)
References Form (Exhibit I)
Certification Regarding Lobbying Form (Exhibit J)
State and Federal Grant Program Required Provisions and
Certifications Form (Exhibit J)
City of Wheaton Business Enterprise Program Utilization Form (Exhibit L)
Vendor Certification Form (Exhibit M)
Vendor Information Reporting Form (Exhibit N)
W-9 form
The successful Vendor will be required to submit the following additional documents:
* Certificate of Insurance with signed endorsements
* Performance, Payment, and Maintenance Bonds
* Signed Agreement
Page 1 of 1
Notice to Bidders

EXHIBIT A
INVITATION TO BID #26-61
GABLES BOULEVARD RECONSTRUCTION PROJECT RE-BID
INTRODUCTION
The City of Wheaton is soliciting competitive bids for The Gables Boulevard Reconstruction
Project Re-Bid.
PREVAILING WAGE ACT
All Contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act
(820 ILCS 130/1-12). DOES APPLY DOES NOT APPLY

DISADVANTAGED BUSINESS ENTERPRISE (DBE)
The City encourages minority business firms to submit proposals for the Gables Boulevard
Reconstruction Project Re-Bid. Contractors soliciting subcontractors shall also make a good faith
effort to contract with subcontractors meeting the minority business firm requirements.
PROJECT SCHEDULE
The project schedule will be determined by the City of Wheaton Engineering Department after
the award.
PROJECT FUNDING - DCEO GRANT (EXHIBIT L)
The project will receive partial funding from a grant provided by the Illinois Department of
Commerce and Economic Opportunity. An overall Business Enterprise Program (BEP) Goal of
28% has been determined with 18% of grant dollars going to minority-owned business
enterprises (MBEs or WMBEs), and 10% going to women-owned business enterprises (WBEs or
WMBEs), or persons with disabilities-owned business enterprises (PBEs) for this project. This goal
is based on the availability of State-certified BEP vendors to perform the anticipated direct
subcontracting opportunities found in the Grant Project's approved scope of work. This Invitation
to Bid includes forms that must be completed to ensure compliance with the grant requirements.
Failure to complete these forms shall render a bid or offer as non-responsive. Non-responsive
bids will be rejected by the City.
SCOPE OF WORK
See attached Special Provisions and drawings. Full size drawings have been uploaded as a
separate document.
DUE DATE FOR WRITTEN QUESTIONS
All questions, either administrative or technical, shall be submitted via email to Tony Sperkowski
at asperkowski@wheaton.il.us no later than March 26, 2026, at 11:00 am (CST).
ADDENDA
All questions, clarifications or revisions regarding this bid will be issued via a written addendum
and published on the City's website. Each Vendor shall acknowledge receipt of any addenda on
the Cost Proposal form. Each Vendor, by acknowledging receipt of any addenda, is responsible
for the content of the addenda and any changes to the bid. Failure to acknowledge issued
addenda may cause the bid submittal to be rejected.
Page 1 of 4
Invitation to Bid #26-61 - Scope of Services

EXHIBIT A
INVITATION TO BID #26-61
GABLES BOULEVARD RECONSTRUCTION PROJECT RE-BID
BID SUBMITTAL
Submittals shall be received no later than April 2, 2026, at 11:00 am (CST). Late submissions will
not be accepted. An original Bid Bond shall be included with each bid submittal. Copies will not
be accepted.
Submit a hard copy bid to:
City of Wheaton
303 W. Wesley Street - 1st Floor Finance Counter
Wheaton, IL 60187-0727
Attn: Tony Sperkowski, Procurement Officer
All hard copy bids shall be submitted in a sealed package marked with the following information:
* Bid Name & Number
* Bid Closing Date
* Bid Closing Time
* Vendor Name and address
It is the sole responsibility of the Vendor to ensure that their bid is delivered by the stated bid
opening date/time. The City is not responsible for misdirected bid packages.
CONFIDENTIAL INFORMATION
Any BID material that is to be considered as proprietary or confidential in nature must be clearly
marked as such by the propose. Failure to do so may result in information becoming a public
record.
COSTS INCURRED IN RESPONDING
The City will not be responsible for any expenses incurred in preparing and submitting a proposal.
CITY'S CONSTRUCTION SERVICES AGREEMENT (EXHIBIT B)
The attached 'Draft' Construction Services Agreement is the City's standard agreement which
specifically outlines the contractual liabilities and shall be used for this project. In submitting a
bid, the Vendor agrees to enter into an agreement with the City of Wheaton utilizing the City's
standard Construction Services Agreement.
BONDS
Bid Bond: A Bid Bond/Bid Deposit of 10% of the full contract price is required with your bid

submittal.
Payment Bond: The successful Bidder shall provide an original Payment Bond equal to one
hundred percent (100%) of the full amount of the award.
Performance Bond: The successful Bidder shall provide an original Performance Bond equal

to one hundred percent (100%) of the full amount of the award.
Page 2 of 4
Invitation to Bid #26-61 - Scope of Services

EXHIBIT A
INVITATION TO BID #26-61
GABLES BOULEVARD RECONSTRUCTION PROJECT RE-BID
Maintenance Bond: The successful Bidder shall be required to furnish a Maintenance Bond
equal to ten percent (10%) of the final contract price for the faithful performance of the Bidder's
obligation to maintain and keep in good repair, the work herein contracted to be done and
performed for one (1) year from the date of final acceptance by the City.
The cost of said bonds shall be included in the total bid amount.
INSURANCE REQUIREMENTS (EXHIBIT C)
The Vendor must carry and maintain adequate insurance consistent with the requirements listed
in Exhibit C-Insurance Requirements. Provide a current Certificate of Insurance with bid as proof
of insurance.
INVOICES
All invoices shall reflect the following applicable information: Agreement number, name of the
Project, name of the Contractor, and the services/deliverables with the price depicted in the
same format as the offer.
Invoices shall be emailed to Accounts Payable at AP@wheaton.il.us.
WHEN CONTRACTORS FILE CERTIFIED PAYROLL WITH IDOL, THEY WILL RECEIVE A '.PDF
CONFIRMATION' COPY OF THEIR SUBMISSION. A COPY OF THIS '.PDF CONFIRMATION' SHALL
BE ATTACHED TO ALL INVOICES. NOT ATTACHING THE CONFIRMATION PAGE MAY CAUSE
DELAYS IN PAYMENT.
WAIVERS OF LIEN
* The first Application for Payment shall be accompanied by the General Contractor's
partial waiver of lien, called Waiver of Lien to Date, for the full amount of payment due.
* Each subsequent Application for Payment shall be accompanied by the General
Contractor's Waiver of Lien to Date, plus the partial waivers of lien of Labor,
Subcontractors and Material Suppliers who were included in the immediately preceding
Application for Payment to the extent of that payment.
* The final Application for Payment shall be accompanied by the Final Waiver of Lien for
the full amount of the Agreement from the General Contractor, Labor, Subcontractors,
and Material Suppliers, including those who have not previously furnished such final
waivers.
PROJECT CLOSE OUT
* Verification of quality and completion of service.
* Completion of Punch List and all areas of non-compliance or incomplete tasks.
* Review Liquidated Damages.
* Review of Retainage.
* FINAL PAYMENT: PRIOR TO AUTHORIZATION OF FINAL PAYMENT, THE FOLLOWING
DOCUMENTS MUST BE SUBMITTED:
Page 3 of 4
Invitation to Bid #26-61 - Scope of Services

EXHIBIT A
INVITATION TO BID #26-61
GABLES BOULEVARD RECONSTRUCTION PROJECT RE-BID
COMPLETED WAIVERS AND LIENS.
o
ELECTRONIC CONFIRMATION FROM THE ILLINOIS DEPARTMENT OF LABOR FOR
o
EACH SUBMITTAL OF CERTIFIED PAYROLL.
DOCUMENTED COMPLETION OF THE PUNCH LIST.
o
WRITTEN APPROVAL OF THE CITY'S PROJECT MANAGER.
o
Page 4 of 4
Invitation to Bid #26-61 - Scope of Services

EXHIBIT A
GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF
CONSTRUCTION AND CONTRACTED SERVICES
Solicitations are open to all business firms actively engaged in providing the materials, equipment,
and services specified and inferred. Active engagement will be verified via references. These General
Instructions Regarding the Solicitation of Construction and Contracted Services apply to all
solicitations for contracted services by the City of Wheaton and shall be incorporated as part of the
written and signed Agreement with the successful Bidder along with any addenda items which are
issued, unless otherwise specified.
For solicitations involving the IDOT "Standard Specifications for Road and Bridge Construction":
Section 102 of the IDOT "Standard Specifications for Road and Bridge Construction," (the "Standard
Specifications"), Adopted January 1, 2022, pertaining to the advertisement, bidding, award, and
contract execution shall not apply to this solicitation and contract. Where these General Instructions
Regarding the Solicitation of Contracted Services (the "Solicitation Instructions") are inconsistent
with any provision of the IDOT Bureau of Local Roads and Streets Special Provision for Bidding
Requirements and Conditions for Contract Proposals, these Solicitation Instructions shall control.
A. DEFINITIONS:
The following words and phrases, when used in these General Instructions Regarding Solicitations of
Construction and Contracted Services document shall have the meanings as specified herein.
A-1) Agreement: The written contract between the City and the Bidder covering the work or services
to be performed, which includes all other documents that are attached to the Agreement or
incorporated by reference and made a part thereof. It shall be understood that the words
"Contract" and "Agreement" are synonymous in these documents.
A-2) Proposal or Bid: The complete and properly signed bid to do the work or services for the sum
stipulated therein, submitted in accordance with the bidding or proposal documents. It shall be
understood that the words "bid", and "proposal" are synonymous in these instructions and in
the Invitation to Bid documents.
A-3) Bidder/Proposer: The person, firm, or corporation submitting a bid or proposal.
A-4) City: The City of Wheaton, Illinois, an Illinois Municipal Corporation.
A-5) Offer: A signed Proposal or Bid that is timely delivered to the City.
A-6) Solicitation: The City's request for an offer from a Bidder for the provision of work, services
and/or goods. It shall be understood that the words "solicitation" and "invitation to bid" are
synonymous in these instructions and in the Invitation to Bid documents.
B. SOLICITATION PROCESS:
The City intends to award a contract to a Bidder who has the experience and equipment to
successfully complete the project or provide the service solicited. The Bidder shall be responsible for
performing all work or services as outlined in the specifications contained within the Invitation to Bid
and shall provide and furnish all labor, materials, equipment and supplies, vehicles, and
transportation services required to perform and complete the required work or service in strict
accordance with the Invitation to Bid documents. The Proposer desiring to furnish a Proposal or Bid
for such work or services shall submit a sealed Bid in accordance with these General Instructions
Page 1 of 17
General Instructions Regarding the Solicitation of Construction and Contracted Services
Revised January 2026

EXHIBIT A
GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF
CONSTRUCTION AND CONTRACTED SERVICES
Regarding the Solicitations of Construction and Contracted Services and all accompanying
documents.
B-1) Documents:
a) The City of Wheaton's website is the official source for all documents related to this
TT
solicitation. The City is not responsible for documents distributed by any other source. The
City will not transmit solicitation documents to prospective Bidders by way of a facsimile
machine.
b) It is the responsibility of the Bidder to seek clarification of any requirement that may not be
clear. This includes a review of all solicitation documents.
c) Questions concerning this request shall be submitted via e-mail to the attention of the
Procurement Officer by the last date for questions as reflected on the Notice to Bidders
document. A written response in the form of an addendum will be posted on the City's
website for all Proposers to download. It is the responsibility of the Proposer to review all
addendums.
d) Any interpretation, correction or change of the solicitation documents will be made by
published Addendum on the City's website. Interpretations, correction, and changes to the
solicitation documents made in any other manner will not be binding.
e) Bidders shall acknowledge the receipt of any addendum.
B-2) The Cone of Silence:
a) The Cone of Silence is designed to protect the integrity of the procurement process by
shielding it from undue influences.
b) During the period beginning with the issuance of the solicitation document through the
execution of the award document, Bidders are prohibited from all communications
regarding this solicitation with City staff, City consultants, City legal counsel, City agents, or
elected officials.
c) Any attempt by a Bidder to influence a member or members of the aforementioned may
be grounds to disqualify the Bidder from participation in this solicitation.
B-3) Exceptions to the Cone of Silence:
Exceptions to the Cone of Silence include:
a) Written communications directed to the Procurement Officer.
b) All communications occurring at pre-bid meetings.
c) Oral presentations during finalist interviews, negotiation proceedings, or site visits.
d) Oral presentations before publicly noticed committee meetings.
e) Contractors already on contract with the City to perform services for the City are allowed
discussions necessary for the completion of an existing contract.
f) Procurement of goods or services for emergency situations.
B-4) Investigation:
a) The Bidder shall carefully examine all forms included in the solicitation package.
b) It shall be the responsibility of the Bidder to make any and all investigations necessary to
become thoroughly informed of what is required and specified in the solicitation.
Page 2 of 17
General Instructions Regarding the Solicitation of Construction and Contracted Services
Revised January 2026

EXHIBIT A
GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF
CONSTRUCTION AND CONTRACTED SERVICES
c) The Bidder shall inspect in detail the site of the proposed work or services and familiarize
himself or herself with all the local conditions affecting the work or services and the detailed
requirements of delivery, installation, or construction.
i) If the site of the work is an area restricted from the general public, an opportunity will
be provided for Bidders to perform this inspection.
ii) If the site of the work is an area open to the general public, the Bidder may perform
their inspection at a time of their choosing.
d) No plea of ignorance by the Bidder of conditions that exist or that may hereafter exist,
because of failure or omission on the part of the Bidder to make the necessary examinations
and investigations, will be accepted as a basis for varying the requirements of the City or
the compensation to the Bidder.
e) The submission of a Proposal shall be considered conclusive evidence that the Proposer has
investigated and is satisfied as to all conditions to be encountered in performing the work
or service, and is fully informed as to the character, quality, quantities, and costs of the
work or services to be performed and materials to be furnished, and as to the requirements
of the solicitation.
B-5) Offers:
a) Offers including goods or equipment must include Manufacturer's warranties, and/or
guarantees.
b) Offers including service during the warranty/guarantee period must include, in writing, any
restrictions, and/or associated costs.
c) FORMAL OFFERS must be submitted on the forms provided, completed in ink or
typewritten, with all blank spaces filled in, properly signed in ink in the proper spaces and
submitted in a sealed envelope and delivered to: City of Wheaton 303 W. Wesley St.-1st
Floor Finance Counter, Wheaton, IL 60187 prior to the bid opening date and time.
d) Bidders may attach separate sheets of paper for the purpose of explanation, exception, or
alternate proposal and to cover required unit prices. All such attachments must be no larger
than 8.5 x 11 inches.
e) No erasures are permitted. Mistakes may be crossed out and corrections typed adjacent,
initialed, and dated in ink by the person signing the offer.
f) Offers must reference the project name and date of the Bid opening. Documents should
not utilize binders, folders, or papers larger than 8.5 x 11.
g) Bids shall be identified as such on the outside of the sealed envelope by marking the
envelope "SEALED BID" and with the following information: Company name, address, item,
or service proposing, date and time of opening.
h) Delivery of an offer is acceptance of the City's Agreement. Proposals containing terms and
conditions contrary to those specified may be considered non-responsive.
i) The City shall not accept an offer which is based upon any other offer, contract, or reference
to any other document or numbers not included in the solicitation documents.
Page 3 of 17
General Instructions Regarding the Solicitation of Construction and Contracted Services
Revised January 2026

EXHIBIT A
GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF
CONSTRUCTION AND CONTRACTED SERVICES
B-6) Order of Precedence:
a) Wherever requirements are in conflict, the order of precedence shall be as follows: City
Agreement, City Specifications, City Special Terms and Conditions, City General Terms and
Conditions.
b) City requirements take precedence over Bidder's offer.
B-7) Signatures as Offer:
a) Solicitation documents, including but not limited to completed bid certification forms, shall
be signed by an officer or employee of the Bidder having the authority to bind the company
or firm by signature. All signatures must be properly done in ink in the proper spaces.
i) Individuals or sole proprietorships shall be signed by a person with the authority to
enter into legal binding contracts. Said individual shall use his/her usual signature.
ii) Partnerships shall be signed with the partnership name by one of the members of the
partnership, or an authorized representative, followed by the signature and title of the
person signing.
iii) Corporations shall be signed with the name of the corporation, followed by the
signature and title of the person authorized to bind it in the matter, and shall be
attested to by the corporate secretary or other authorized officer of the corporation.
b) The timely delivery of a signed bid is an offer to contract with the City based on the terms,
conditions and specifications contained in the City's Invitation to Bid.
c) If the offer is accepted, the Bidder shall be responsible for all errors in the offer resulting
from the Bidder's failure to comply with these instructions and the City shall not be
responsible for any charge for extra work or change in anticipated profits resulting from
such failure or neglect.
d) An accepted offer shall become part of the Agreement entered into between the City and
Bidder.
B-8) Modification/Withdrawal of Offers:
a) A Bidder may correct, modify, or withdraw its offer by making a request in writing to the
City Procurement Officer prior to the time and date of bid opening.
b) All corrections and modifications must be delivered to the City Procurement Department in
a sealed envelope with a notation on the envelope indicating that it contains a modification
or correction to the original offer submitted, and identifying the bid by name, number, and
opening date.
c) Offers may not be withdrawn or revised after the due date without the approval of the
Procurement Officer.
d) Negligence in preparing an offer confers no right of withdrawal or cancellation after
opening / due date.
Page 4 of 17
General Instructions Regarding the Solicitation of Construction and Contracted Services
Revised January 2026

EXHIBIT A
GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF
CONSTRUCTION AND CONTRACTED SERVICES
B-9) Timeframe and Consequences:
a) It is the sole responsibility of the Bidder to ensure that the offer is received by the City
Procurement Department prior to the bid opening date and time stated on the Notice to
Bidders.
b) Late offers will not be accepted or opened. Offers arriving after the specified bid opening
date and time, whether sent by mail, courier, or in person, will not be accepted and will be
refused and returned unopened. Any offer submitted to any other office or department of
the City and received by the Procurement Department after the deadline for receipt of bids
shall not be accepted. Mailed offers which are delivered after the specified bid opening
date and time will not be accepted regardless of postmarked time on the envelope.
c) Unless otherwise specified in the solicitation, offers shall be binding for ninety (90) calendar
days following the due date.
d) No responsibility will attach to the City Procurement Officer or to the City for the premature
or non-opening of an offer not properly addressed and identified, except as otherwise
provided by law.
B-10) Public Openings:
a) Formal sealed offers will be publicly opened at the time and location stated. The
Procurement Officer shall read the name of the Bidder and the offered price. After the
opening an apparent low bid will be announced. The award will be based on analysis of
costs, deviations, City budget, and approval by the City Council.
b) The City shall make every effort to publish the Results of Openings on the City's website
within approximately three (3) business days.
c) Bidders are encouraged to attend all openings and to offer constructive suggestions for
improvements to the solicitation process, to increase competition, and ways in which the
City may achieve greater savings and increased transparency.
d) Despite the reading of offers at a public opening, if the offers are thence rejected and thus
subject to rebid, the read results will not be published and will be exempt from FOIA
requests.
C. REQUIREMENTS:
C-1) Brand Names or Equal:
a) Specifications are prepared to describe the goods and services which the City deems to
be in its best interests to meet its performance requirements. These specifications shall
be considered the minimum standards expected of the contractor.
b) If an offer does not indicate deviations or alternatives to the specifications, the City shall
assume the offer is fully compliant with all specifications.
Page 5 of 17
General Instructions Regarding the Solicitation of Construction and Contracted Services
Revised January 2026