013G ODWC Atrium and West Lobby Tint

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OCPARTMENT OF

Solicitation Cover Page

WILDLIFE i '
For Minor Projects under Statutory A\ it
CONSERVATION j inder Statutory mount

Oklahoma Department of Wildlife Conservation - Adminstration - Accounting

DATE OF SOLICITATION made as of the 14th day of April in the year 2026.

Solicitation Information: Using Agency Information:
Solicitation Number: 013G Using Agency Name: Oklahoma Department oF Wilellife
Project Name: ODWC Atrium and West Lobby Tint Point of Contact: Glennan Wrinkle
Address: 1801 N. Lincoln Blvd SS Mailing Address: PO Box 53465
City ZIP: Oklahoma City, OK 73105 _ City, ST Zip: Oklahoma City, Oklahoma 73152

DeliveryAddress: 1801 North Lincoln Boulevard
City, ST Zip: Oklahoma City, Oklahoma 73105
Phone: 405-522-6144
Bids Due: Wednesday, May 6, 2026 at 3:00 PM (CST) Email: Glennan.wrinkle@odwe.ok.gov

The Oklahoma Department of Wildlife Conservation is inviting written bids for all Project Management, Superintendence, labor,
machinery, equipment, tools, materials, supplies and appurtenances described by this solicitation.

Method of Responding to this Solicitation: Bids will be accepted by email to the Using Agency Contact specified above.

The requirements of the proposed contract for construction are described within this Solicitation, and the Solicitation will become
a part of any resultant Contract. Bidder will perform work in compliance with all applicable codes, standards, ordinances and laws.
The issuance of this Solicitation does not guarantee that the State of Oklahoma will enter into an agreement, and the State reserves
the right to reject any and all bids.

In preparing a bid, please review the attached documents and comply with instructions given:

Bid Form: Sign, date and return Bid Form provided in Solicitation Package.

Scope of Work (SOW): Description, Requirements and Agreement of the Work Needed to Complete the Project.
Registered as a Supplier to do Business with the State of Oklahoma. Supplier Portal (oklahoma.gov)

Supplier Insurance: General Liability Insurance and Workers Compensation or Exemption.

Comply with the Federal Purchasing Requirement "Build America Buy America" (BABA) when applicable.

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If the Bidder has any questions about this Solicitation, please contact the Using Agency Contact listed above.

This Solicitation and any resulting Contract for Construction is in accordance with 61 O.S. 101- 138, and specifically 61 O.S.
103(B) regarding projects under the statutory amount mandated therein. Any resultant contract will be awarded by the State of
Oklahoma, Office of Management and Enterprise Services, Division of Capital Assets Management, Department of Real Estate
Services, Construction and Properties (Owner Agent for State).

we. Bid Form
Ak OKRAHOHA For Minor Projects under Statutory Amount
a ~~ Oklahoma Department of Wildlife Conservation = ss-s-S
To: Oklahoma Department of Wildlife Conservation From:
Accounting Department (Firm Name)

1801 N Lincoln Blvd.

Oklahoma City, Oklahoma 73105

ATTN: Glennan Wrinkle (Address)
RE: Solicitation Number: 013G

(City/State/Zip)

(Telephone No.) (EIN/TIN No.)

(List Addendum Number(s) received above)

(Email Address)
ARTICLE 1: General.
1.1 The undersigned, being familiar with the local conditions affecting the cost of the work, with the Solicitation for Bids and in accordance
with the provisions thereof, hereby proposes to furnish all labor, materials and equipment necessary for the sums listed herein.

1.2 In submitting the bid, it is understood that the right is reserved by the State of Oklahoma to reject any and all bids, and it is agreed
that this bid may not be withdrawn for a period of thirty (30) days after the date bids are due. Work is to start after receipt of Notice to
Proceed.

1.3 If awarded the project:
(Indicate applicable response and fill in days below)
O We propose to complete this work within calendar days from the date of receipt of the Notice to Proceed.

ARTICLE 2: Compliance.

2.1 The Bidder certifies that:
2.1.1 they are an Equal Employment Opportunity Employer and that they do not discriminate in any of their business or employment
practices;

2.1.2 they, and all sub-contractors and suppliers performing work on the Project, will comply with the provisions of the Oklahoma
Taxpayer and Citizen Protection Act of 2007 and participate in the Status Verification System. The Status Verification System is
defined in the Oklahoma Statutes, Title 25 1312;

2.1.3 they will comply with the laws relating to public construction in the Oklahoma Statutes (Title 61) and the Oklahoma
Administrative Code (Section 260, Chapter 65); and

2.1.4 they will comply with all State of Oklahoma Governor's Executive Orders, including those relating to the prohibited use of any
and all tobacco product on any and all properties owned, leased or contracted for use by the State of Oklahoma, including but not
limited to all buildings, land and vehicles owned, leased or contracted for use by agencies or instrumentalities of the State of
Oklahoma.

ARTICLE 3: Bid Proposal:

To furnish all necessary Project Management, Superintendence, labor, machinery, equipment, tools, materials,
supplies, and appurtenances to complete all the Work upon which is within these Contract Documents. Any required
overtime and similar costs to complete the Project within the above stated days, is included.

Base Bid: ODWC Atrium and West Lobby Tint as described in Scope of Work

Fill out the requested rates and apply that rate to the estimated quantities to establish a comparative basis for contract award. The
quantities are estimates only and may not reflect actual contract usage. The State will only assign work based upon need and
makes no warranty or guarantee as to any minimum amount that may be authorized under the contract.

Category Rate i Estimated Quantity Total Amount (OVERALL PRICE)

Option 1: Exterior Tint |
(Based on bids received, 5 $
ODWC will select only ONE

of the two options) | |
| - -

Dollars

(insert amount using numbers)

ARTICLE 4: Alternate(s):
Alternate No. 1: Option 2: Interior Tint (Based on bids received, ODWC will select only ONE of the two options)

Dollars

(insert amount using words)

(insert amount using numbers)

ARTICLE 5: Statements.
5.1 Non-collusion Statement. For the purposes of a competitive bid for a public construction contract, the undersigned, being first duly
sworn, certifies that
5.1.1 | am the duly authorized agent of , the bidder submitting the
competitive bid which is attached to this statement, for the purpose of certifying the facts pertaining to the existence of collusion
among bidders and between bidders and state officials or employees, as well as facts pertaining to the giving or offering of things
of value to government personnel in return for special consideration in the letting of any contract pursuant to the bid to which
this statement is attached;
5.1.2 | am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached and have
been personally and directly involved in the proceedings leading to the submission of such bid; and
5.1.3 Neither the bidder nor anyone subject to the bidder's direction or control has been a party:
5.1.3.1 to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to
refrain from bidding,
5.1.3.2 to any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or as
to any other terms of such prospective contract, nor
5.1.3.3 in any discussions between bidders and any state official concerning exchange of money or other thing of value for
special consideration in the letting of a contract.
5.2 | certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the contractor's
direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma
any money or other thing of value, either directly or indirectly, in procuring the contract to which this statement is attached

5.3 Business Relationship Statement.
5.3.1 | further certify that the nature of any partnership, joint venture or other business relationships presently in effect or which existed
within one (1) year prior to the date of this statement with the Architect, Engineer, or other party of the project is:

Gfnone, so state; use additional sheet if necessary.)
5.3.2 That any such business relationship presently in effect or which existed within one (1) year prior to the date of this statement
between any officer or director of the bidding company and any officer or director of the architectural or engineering firm or other
party to the project is:

(none, so state; use additional sheet if necessary.)

3 And that the names of all persons having any such business relationships and the positions they hold with their
respective companies or firms are:

(if none of the business relationships herein above mentioned exist, then a statement to that effect. Use additional sheet if necessary.)
BIDDER:

If awarded a contract, the bidder affirms that the work will be carried out in conformance with the contract requirements and that all
invoices submitted for payment will reflect a true and accurate accounting of the work completed.

| solemnly swear or affirm, under penalty of perjury, that the foregoing is true and correct.

(Bidder Signature) (Bidder Printed Name)

(Bidder Printed Title) (Date)

Scope Of Work

Services - ODWC Atrium and West Lobby Tint
ODWC Headquarters Building, located in Oklahoma County, Oklahoma

1. General Requirements:

This project will consist of tinting the atrium windows and the west windows of the lobby entrance. The
goal is to reject UV light and reduce solar heat coming into the building in these areas. See attached
pictures showing areas in need of tint.

Two options are being presented:

Option 1 - Exterior Tint

Option 2 - Interior Tint

Based on bids received, ODWC will select only one of the two options.
Material used must have:

- 95% or greatest UV Light Rejection

- 50% or greater Solar Heat Reduction

- Minimum 10-year warranty on vertical surfaces
- Minimum 7-year warranty on sloped surfaces

NOTE: There will be a Mandatory Pre-Bid Meeting on Tuesday, April 28, 2026 at 10:30 Central
Standard Time at the ODWC Headquarters Building, 1801 N. Lincoln Blvd., Oklahoma City, OK 73105.

Atrium Windows:
Total Windows: 63

- Ceiling (38)
o x4-Triangle Endcap Windows
oO x2-77" x67"
oO x2-77"x74.5"
oO x30-77" x 46"

- West Facing (19)
oOo x1-47.5" x 34.5"
o x11-47.5" x 45.5"
(C) x2-47.5" x 36"
Oo x4-47.5" x 37.25"
o x1-47.5"x 11"

- South Facing (6)
oO x2-48"" x 26.75"
o x1-48" x 45.5"
(C) x2-39.5" x 26.75"
o x1-39.5" x 45.5"

Lobby Windows:
Total Windows: 31
Windows are above the entry way to the west lobby, and balcony. All west facing windows in the lobby.

Contract will be awarded to one vendor only. If the vendor is awarded multiple ODWC projects, they
must be capable of completing each project simultaneously.

Insurance: The successful bidder will be required to provide certificates of insurance for general liability,
vehicles, and worker compensation immediately upon notification that they are the successful bidder. A
contract will not be issued without the required proof of insurance.

Basis of Contract: The determination of the Lowest Responsible Bidder will be made based on the
lowest price. Based on bids received, ODWC will select only one of the two options of Exterior Tint or
Interior Tint.

The Owner reserves the right to make any inquiries to ensure that the lowest bidder can complete the
work in a satisfactory manner.

The contract will be issued by the Office of Management and Enterprise Service, Construction and
Properties Division (DCAM/CAP). The Contractor shall not begin work until the contract is in place and
written notice to proceed has been issued by DCAM/CAP.

Terms and Conditions: As stated in the contract.

Invoicing and Project Communication: All work-execution related communications must go through the
Agency Representative. Project invoices shall be sent to the Agency Representative at the following
address and attention:

Daniel Griffith
Email: Daniel.griffith@odwc.ok.gov
Phone: 405-990-9485

2. Execution:
Scheduling: Provide Agency Representative with proposed work schedule prior to beginning work.

Travel: Operator will not be compensated for travel to and from sites.

Closeout: At completion of the work, conduct final inspection with Agency Representative. Complete
any corrective work as directed.

For questions during the bid process please direct your questions in writing to the following:
Glennan Wrinkle, Certified Procurement Officer (email: Glennan.Wrinkle@odwc.ok.gov). The
last date and time for questions will be Thursday, April 30, 2026, at 3:00 PM CST. All
questions must be in writing and no questions will be taken by phone.

***End of Scope of Work***

Atrium Images:

Lobby Windows:
Total Windows 31

e Windows are above the entry way to the west lobby, and balcony. All west facing windows in the
lobby.

LOBBY WINDOW IMAGES: