G--Chaplain Organist

Agency: Department of Veterans Affairs
State: Pennsylvania
Type of Government: Federal
FSC Category:
  • G - Social Services
NAICS Category:
  • 711510 - Independent Artists, Writers, and Performers
Posted Date: Jan 17, 2019
Due Date:
Solicitation No: 36C24419Q0247
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Opportunity History
  • Original Synopsis
    Jan 16, 2019
    1:14 pm
Solicitation Number :
Notice Type :
Sources Sought
Synopsis :
Added: Jan 16, 2019 1:14 pm
Chaplain Organist Statement of Work


This Sources sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this sources sought.

If you can provide the Chaplain Organist as described in the below scope of work description please respond by the Due date to jami.cade@va.gov with the following information:

Company Name

Socio Economic Status: I.E. Small Business, Service Disabled Veteran Owned, Veteran owned, Women Owned, etc

Email Address

Phone Number

Physical Address

Capability statement pertaining to Scope of Work


The Lebanon VA Medical Center provides organist music during religious ceremonies each Sunday and during specific holiday or special events. To support this plan, the Lebanon VA Medical Center is seeking two (2) organists: one through the summer months and the other through the winter months. The organists will coordinate services consisting of playing the organ (and/or piano) every Sunday from October 1 to September 30. The playing for the services will include a prelude, the hymns selected by the on-duty Chaplain, any special music requiring organ accompaniment, and a postlude. The organist will practice/rehearse for the Sunday services during the prior week at a time convenient to both the VAMC Chapel and the organist. The contract shall be firm fixed BPA for 5 years.


Services shall be held at the Lebanon VA Medical Center s chapel

VA Lebanon Healthcare System


1700 S Lincoln Ave,

Lebanon, PA 17042


Contractor shall have the following qualifications:

Shall have the ability to work with Protestant and Catholic Chaplains.

Shall have the ability to sight-read and play from hymns maintaining note accuracy and tempo.

Shall have the ability to play music and follow tempo marking, dynamics and rhythm with note accuracy.

Shall have the ability to read and play traditional hymns.


Contractor shall be responsible for providing services during Sunday Catholic Mass, Sunday Protestant Service, and other services performed in the Lebanon VA Medical Center Chapel as necessary.

Contractor shall provide appropriate music for memorial services and funeral masses, when available, in cooperation with the family and the officiating chaplain upon the family and/or performing chaplain s request. Contractor shall not be paid by the government to play at funerals or weddings; however, the contractor may be hired by individuals who would like organ music played during these services.

Contractor shall provide appropriate music for special events scheduled by the Lebanon VAMC in the Chapel, when available, in cooperation with the officiating chaplain upon the performing chaplain s request.

If the contractor is unable to provide support for any scheduled service, the contractor shall it is her/his responsibility to notify the Lebanon VAMC Chapel in a timely manner.

Contractor shall submit a monthly invoice via OB10 for services completed to the Chief, Chaplain Service. He/she should submit monthly invoices during the fiscal year.


1. Hours of Operation: The services covered by this contract shall be furnished by the contractor as defined herein. The contractor will not be required, except in case of emergency, to furnish such services on a national holiday which does not occur on a Sunday or during off duty hours as described below which the following meanings have:

Work Hours Sunday 0800 a.m. to 12:00 p.m. plus a practice/rehearse time during the prior week at a time convenient to both the VAMC Chapel and the organist.

National Holidays: The ten (10) holidays observed by the Federal Government are as follows:

New Year s Day Martin Luther King s Birthday Washington s Birthday

Memorial Day Independence Day Labor Day

Columbus Day Veterans Day Thanksgiving


Any other day specifically declared by the President of the United States to be a national holiday.
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
January 16, 2019
Description: 36C24419Q0247 36C24419Q0247.docx
Contracting Office Address :
Department of Veterans Affairs;Network Contracting Office 4
Place of Performance :
Lebanon VA Medical Center;1700 S Lincoln Avenue;Lebanon PA
Point of Contact(s) :
Jami Cade (Contract Specialist)
1111 East End Boulevard
Wilkes-Barre PA 18711

All Files
Jan 16, 2019
General Information
Notice Type:
Sources Sought
Posted Date:
January 16, 2019
Response Date:
Archiving Policy:
Automatic, on specified date
Archive Date:
March 17, 2019
Original Set Aside:
Set Aside:
Classification Code:
G -- Social services
711 -- Performing Arts, Spectator Sports, and Related Industries/711510 -- Independent Artists, Writers, and Performers

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