CONSTRUCTION IFB #038-2026
Morgan Blankenship, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Date Issued: November 19, 2025
Buyer’s Email: morgan.blankenship@springfieldmo.gov
Telephone Number: 417-864-2079
INVITATION FOR BID (IFB) #038-2026
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar (soon to be Euna OpenBids),
from qualified persons or firms interested in providing the following:
FY26 WAYFINDING SIGNAGE (2025PW0054)
BIDS MUST BE UPLOADED INTO THE DEMANDSTAR E-BIDDING SYSTEM (SOON TO BE EUNA OPENBIDS) PRIOR
TO 10:00 A.M. (CST) ON FRIDAY, DECEMBER 19, 2025. Bids will be opened by the buyer listed above. Bids will be read aloud
publicly at the specified bid opening date and time via teleconference. To participate, dial (720) 843-2938. Then, enter access code 2160129.
• Bids shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to legally
bind the company. Bidders are to submit all pages of this IFB identified with “RETURN THIS PAGE” stated on the bottom right corner of
said pages. Failure to do so shall render your bid non-responsive.
• Bids received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this bid.
• The cutoff for any questions about this bid is December 10, 2025, at 12:00 P.M. (CST).
• HAND DELIVERED, FAXED, OR EMAILED BIDS WILL NOT BE ACCEPTED.
A pre-bid conference is scheduled for December 3, 2025 at 10:00 A.M. (CST). The pre-bid conference shall be conducted via videoconference. To
participate email the Buyer, Morgan Blankenship, morgan.blankenship@springfieldmo.gov for the link and password. All interested bidders are
encouraged to participate.
The undersigned certifies that they have the authority to bind the Bidder in a contract to supply the service or commodity in accordance with all terms
and conditions contained herein. Please type or print the information below.
The bidder is REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
Signature
City/State/Zip
Title
Telephone #
Fax #
Email Address
____________________________________________________
Date
Tax ID #
__________________________________________________
State of Missouri Charter Number or Exemption Number
Revised: BC: 08/27/2025
Reviewed by Law: KT-Sec. 2.3.2 08/27/2025
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TABLE OF CONTENTS:
Cover Title – Signature Page
Table of Contents
Legal Notice
Scope
Instructions to Bidders
Specific Requirements of Bid
Standard Terms and Conditions
Insurance Requirements
Special Provisions
Bid Form
Subcontractors List
Anti- Collusion Statement
Contractor Statement of Qualifications
List of References and Experience
Affidavit of Compliance
Certification Regarding Potential Conflicts of Interest
Statement of “No Bid”
Forms to Be Used if Awarded the Contract
Prevailing Wage: AWO 32
ATTACHMENT 1: FY26 WAYFINDING SIGN DATA
ATTACHMENT 2: FY 26 WAYFINDING SIGN MAPS
ATTACHMENT 3: JOB SPECIAL PROVISIONS
CONSTRUCTION IFB #038-2026
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Revised: BC: 08/27/2025
Reviewed by Law: KT-Sec. 2.3.2 08/27/2025
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LEGAL NOTICE:
INVITATION FOR BID #038-2026
CONSTRUCTION IFB #038-2026
The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar (soon to be Euna
OpenBids), from qualified persons or firms interested in providing the following: FY26 WAYFINDING SIGNAGE (2025PW0054)
VENDOR NOTE 1: To register with DemandStar (soon to be Euna OpenBids) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate DemandStar (soon to be Euna OpenBids) go to:
http://network.demandstar.com/wp-content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf
VENDOR NOTE 3: If you have issues registering or uploading a bid, please contact DemandStar (soon to be Euna OpenBids) toll-free
at (866) 273-1863. DemandStar (soon to be Euna OpenBids) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through
Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this
solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that vendors register with DemandStar (soon to be Euna OpenBids) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time. If you have any issues with DemandStar (soon to be Euna OpenBids)
setup or navigation call (206) 940-0305.
Bids must be received electronically in the City’s e-bidding service provider DemandStar (soon to be Euna OpenBids) by 10:00 A.M. (CST),
on FRIDAY, DECEMBER 19, 2025. Bids will be read aloud publicly at the specified bid opening date and time via teleconference. To
participate, dial (720) 843-2938. Then, enter access code 2160129.
Bidding documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, DemandStar (soon to be Euna OpenBids)
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
All wages paid for public works construction projects valued at more than $75,000.00 under this Contract shall comply with
requirements of the prevailing wage law of the State of Missouri, Secs 290.210 and 290.230 et seq., RSMo., as amended by the Division
of Labor Standards, State of Missouri, and regulations promulgated by the Division of Labor or applicable Federal Davis-Bacon.
For any contract for services greater than $5,000, the successful bidder shall comply with § 285.530, RSMo., as amended, and (1)
provide by affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the respondent reciting compliance is not sufficient. All bids should include the signed
and notarized Work Authorization Affidavit and the electronic signature page from the E-Verify program. A letter from the Contractor
reciting compliance is not sufficient.
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general and subcontractors and encourages such
business enterprises to submit responses.
Revised: BC: 08/27/2025
Reviewed by Law: KT-Sec. 2.3.2 08/27/2025
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CONSTRUCTION IFB #038-2026
SCOPE: The City of Springfield Wayfinding Signage Program is a citywide effort to enhance navigation, connectivity, and the visual
identity of key corridors, and downtown destinations. The project involves removing and replacing existing wayfinding signs and posts
and installing new signage assemblies at designated locations throughout the city. The City of Springfield will furnish all signage, poles,
mounting hardware, and related materials. The contractor will be responsible for complete installation, including removal and disposal
of old materials, signage assembly, pole foundations, alignment, concrete placement, and final restoration of disturbed areas.
Construction shall meet City of Springfield Technical Specifications and all applicable standards for signage placement.
Revised: BC: 08/27/2025
Reviewed by Law: KT-Sec. 2.3.2 08/27/2025
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1.0 INSTRUCTIONS TO BIDDERS
CONSTRUCTION IFB #038-2026
1.1 PRE-BID CONFERENCE: A pre-bid conference is scheduled for December 3, 2025 at 10:00 A.M. (CST). The pre-bid conference
shall be conducted via videoconference. To participate email the Buyer, Morgan Blankenship,
morgan.blankenship@springfieldmo.gov for the link and password. All interested bidders are encouraged to participate.
1.2 BID OPENING: Bids submitted in response to this Invitation for Bid (IFB) will be opened in the presence of Purchasing officials at
the due date and time indicated on the IFB. Bids will be read aloud publicly at the specified bid opening date and time via
teleconference or video conference. To participate, dial (720) 843-2938. Then, enter access code 2160129.
1.3 QUESTIONS AND CLARIFICATION: Each bidder shall examine all Invitation for Bid documents and shall judge all matters relating
to the adequacy and accuracy of such documents. Any inquiries or suggestions concerning the interpretation, clarification, or
additional information pertaining to the Invitation for Bid shall be made in writing and submitted via email to the Buyer. The
Buyer’s contact information is listed on the cover page of this bid document.
1.3.1
The cutoff date for questions and substitution requests is December 10, 2025 at 12:00 P.M. (CST).
1.3.2
Any information given to a prospective bidder concerning an invitation will be furnished to all prospective bidders
as an addendum to the invitation if such information is necessary to bidders in submitting bids.
1.4 CLARIFICATION AND ADDENDA: It shall be the responsibility of each bidder, prior to submitting their Bid, to check DemandStar
(soon to be Euna OpenBids) to determine if addenda were issued and to make such addenda a part of their Bid by accessing the
City’s e-bidding service, DemandStar (soon to be Euna OpenBids) at:
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029.
1.4.1
Each bidder shall examine all IFB documents and shall judge all matters relating to the adequacy and accuracy of
such documents. Any inquiries or suggestions concerning the interpretation, clarification, or additional information pertaining
to the IFB shall be made through the Division of Purchases in writing. No oral interpretations shall be made to any bidder by
the City. The issuance of written addenda is the official method whereby interpretation, clarification, or additional
information shall be given. Receipt of an addendum to an IFB by a bidder must be acknowledged by signing and uploading
the addendum with your bid response to
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 prior to the opening time
and date.
1.5 INVESTIGATION OF CONDITIONS: Before submitting an offer, bidders shall carefully examine the drawings, plans, and
specifications, and visit the site of the work. bidders shall fully inform themselves as to all existing conditions and limitations
including verification of measurements and quantities and shall include in the bid a sum to cover the cost of items of work to be
performed and, if awarded the contract, shall not be allowed any extra compensation by reason of any matter or item concerning
which such bidder might have fully informed itself prior to the bid. The successful Contractor must employ, so far as possible,
such methods and means in carrying out their work as will not cause any interruption or interference with any other Contractor.
1.6 QUANTITIES AND MEASUREMENTS: Quantities and measurements provided herein and, on the set(s) of plan(s) are estimates
only. Actual quantities and/or measurements may vary. The Contractor shall be responsible for the determination of actual
quantities and measurements necessary to complete the project in accordance with all plans and specifications herein. Payment
to the Contractor shall be made only for the actual quantities of work performed and accepted in accordance with the contract.
All unit prices shall be firm and fixed regardless of the actual quantity of work and materials authorized by the City.
1.7 INTERPRETATIONS: No oral interpretations shall be made to any bidder as to the meaning of the plans and specifications or the
acceptability of alternate products, materials, form, or types of construction. Every request for interpretation shall be made in
writing and submitted with all supporting documents not less than five (5) calendar days before the opening of bids. The request
shall be sent in writing directly to the Buyer. Every interpretation made to a bidder will be in the form of an addendum and will
be sent as promptly as is practicable to all persons to whom plans, and specifications have been issued. All such addenda shall
become part of the contract documents.
Revised: BC: 08/27/2025
Reviewed by Law: KT-Sec. 2.3.2 08/27/2025
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
