FY'26 Water Pollution Control Capital Equipment Replacements

CONTRACT DOCUMENTS
AND
SPECIFICATIONS
FOR
PROJECT NO. WPC 26-1
FY'26 WATER POLLUTION CONTROL CAPITAL
EQUIPMENT REPLACEMENTS
ATTENDANCE AT PRE-BID CONFERENCE IS MANDATORY
PREPARED BY:
HOLLOWAY, UPDIKE AND BELLEN, INC.
2001 N WILLOW AVE
BROKEN ARROW, OK 74012
918-251-0717 OFFICE
918-251-0754 FAX
ERIC LEE, DIRECTOR
WATER AND SEWER DEPARTMENT
Account Numbers: 7503362-544003, 7503365-544003,
7503368-544003
Water and Sewer Department
175 E. 2nd Street, Suite 1300
Tulsa, Oklahoma 74103
(918) 596-9870

CONTRACT DOCUMENTS
TULSA METROPOLITAN UTILITY AUTHORITY
PROJECT NO. WPC 26-1
FY'26 WATER POLLUTION CONTROL CAPITAL EQUIPMENT REPLACEMENTS
WATER AND SEWER DEPARTMENT
INDEX TO BIDDING DOCUMENTS
PAGE
NOTICE TO BIDDERS NTB-1-2
INSTRUCTION TO BIDDERS IB-1-6
RESOLUTION NO. 18145 PROVIDING FOR THE EMPLOYMENT OF
RESIDENTS OF THE METROPOLITAN STATISTICAL AREA R-1-3
RESOLUTION NO. 7404 AFFIDAVIT OF COMPLIANCE RAC-1
AFFIDAVIT FOR 50% RESIDENT RESOLUTION RRA-1
NONCOLLUSION AFFIDAVIT NA-1
BUSINESS RELATIONSHIP AFFIDAVIT BR-1
INTEREST AFFIDAVIT IA-1
PROPOSAL P-1
CERTIFICATE OF SECRETARY CS-1
CONSENT OF MEMBERS CM-1
SALES TAX EXEMPTION DOCUMENT STED-1
EXTENSION OF TIME REQUEST ETR-1
CONTRACT C-1-4
ESCALATION PROCESS EP-1
PERFORMANCE BOND PB-1-2
STATUTORY BOND SB-1-2
MAINTENANCE BOND MB-1-2
AFFIDAVIT FOR CONTRACT/CLAIM AC-1
GENERAL CONDITIONS TMUAGC-1-20
SPECIAL PROVISIONS
SUPPLEMENTAL CONTRACT REQUIREMENTS SCR-1
INSURANCE REQUIREMENTS IR-1
OWNER ALLOWANCE OA-1
SPECIFICATIONS
CITY OF TULSA ENGINEERING SERVICES CONSTRUCTION
SPECIFICATIONS - March 2022
04.09.25

Published in the Tulsa World:
March 27, 31, and April 1, 2, and 3, 2026
NOTICE TO BIDDERS
SEALED BIDS FOR
TULSA METROPOLITAN UTILITY AUTHORITY
PROJECT NO. WPC 26-1
FY'26 WATER POLLUTION CONTROL CAPITAL EQUIPMENT
REPLACEMENTS
Notice is hereby given that pursuant to an order by the Tulsa
Metropolitan Utility Authority, a Public Trust, sealed bids will be
received in Room 260 of the Office of the City Clerk, City of Tulsa,
175 E. 2nd Street, Tulsa, Oklahoma 74103 until 8:30 a.m. on the
17th day of April, 2026 for furnishing all tools, materials and labor
and performing the work necessary to be done in the construction
of the following:
PROJECT NO. WPC 26-1
FY'26 WATER POLLUTION CONTROL CAPITAL EQUIPMENT
REPLACEMENTS
The entire cost of the improvement shall be paid from Account
Numbers:
7503362-544003, 7503365-544003, and 7503368-544003
A MANDATORY Pre-Bid Conference is scheduled for
Thursday, April 9th, 2026 at 10:00 a.m. in the Northside WWTP
Administration Conference Room, 5628 N. 105th East Ave., Tulsa,
Oklahoma 74117.
Attendance at the Pre-Bid Conference is MANDATORY. Bids
will not be received from contractors who did not attend the
Pre-Bid Conference.
Bids will be accepted by the City Clerk from the holder of valid
pre-qualification certificates from the City of Tulsa in one or more
of the following classifications: A or D
Drawings, specifications and contract documents for construction
of said public improvements of the said project have been adopted
by the Mayor of said City. Copies of same may be obtained at the
Office of Contract Administration, 175 E. 2nd St., 13th Floor, Tulsa,
OK 74103 for a non-refundable fee in the amount of $50.00 made
payable to the Tulsa Metropolitan Utility Authority by check or
money order.
Contract requirements shall include compliance as required by law
pertaining to the practice of non-discrimination in employment.
Attention is called to Resolution No. 18145 of August 23, 1988,
04.22.2025 NTB-1

requiring bidders to commit to the goal of employing on the project
at least fifty percent bona fide residents of the City of Tulsa and/or
MSA in each employment classification.
Attention is called to Resolution 7404 of November 8, 2006,
requiring bidders, their subcontractors and their lower-tier
subcontractors to hire only citizens of the United States.
The Authority, acting on behalf of the City of Tulsa, is exempt from
the payment of any sales or use taxes, and pursuant to Title 68
O.S. Section 1356(10), direct vendors to the Authority are also
exempt from those taxes. A bidder may exclude from his bid
appropriate sales taxes which he will not have to pay while acting
for and on behalf of the Tulsa Metropolitan Utility Authority. See
Contract Article IIB.
A Certified or Cashier's Check or Bidder's Surety Bond, in the sum
of 5% of the amount of the bid will be required from each bidder to
be retained as liquidated damages in the event the successful
bidder fails, neglects or refuses to enter into said contract for the
construction of said public improvements for said project and
furnish the necessary bonds within thirty days from and after the
date the award is made.
The bidder to whom a contract is awarded will be required to
furnish public liability and workmen's compensation insurance;
Performance, Statutory, and Maintenance bonds acceptable to the
Authority, in conformity with the requirements of the proposed
contract documents. The Performance, Statutory, and
Maintenance bonds shall be for one hundred percent (100%) of
the contract price.
All bids will be opened and considered by the Bid Committee of
said City at a meeting of said Committee to be held in the City
Council Room of City Hall, 175 E. 2nd Street, in said City at 9:00
a.m. on the 17th day of April, 2026.
Dated at Tulsa, Oklahoma, this 16th day of March, 2026.
Lou Reynolds
Tulsa Metropolitan Utility Authority
04.22.2025 NTB-2

11.15.24
INSTRUCTIONS TO BIDDERS
B-1. BIDS
Each bid Proposal shall be completed, signed, and submitted. No alterations,
additions, or erasures shall be made on the Proposal. Erroneous entries shall be
lined out, initialed by the bidder, and the correct entry inserted. The unit price bid
must cover all expense for furnishing the labor, materials, tools, equipment, and
apparatus of every description to construct, erect, and furnish all work required
by and in conformance with the Drawings and Specifications.
Each bid shall be enclosed in a sealed envelope addressed to the Tulsa
Metropolitan Utility Authority, 175 E. 2nd Street, Room 260, City Hall, Tulsa,
Oklahoma, identified on the outside with the words:
PROJECT NO. WPC 26-1
FY'26 WATER POLLUTION CONTROL CAPITAL EQUIPMENT
REPLACEMENTS
Pre-qualification Certificate Number ,
And shall be filed with the City Clerk in Room 260, City Hall.
All addenda to the contract documents should be denoted on the last page of the
Proposal in the space provided.
B-2. BID SECURITY
Each bid shall be accompanied by a cashier's check, a certified check, or
bidder's bond, in the amount of five percent (5%) of the total amount bid.
The bid security shall be made payable, without condition, to the Tulsa
Metropolitan Utility Authority, Oklahoma. The bid security may be retained by
and shall be forfeited to the Authority as liquidated damages if the bid is
accepted, a contract based thereon is awarded, and the bidder fails to enter into
a contract in the form prescribed, with legally responsible sureties, within thirty
(30) days after such award is made by the Authority.
B-3 RETURN OF BID SECURITY
The bid security of each unsuccessful bidder will be returned when his bid is
rejected. The bid security of the bidder to whom the contract is awarded will be
returned when he executes a contract and files satisfactory bonds. The bid
security of the second lowest responsible bidder may be retained for a period of
time not to exceed sixty (60) days pending the execution of the contract and
bonds by the successful bidder.
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11.15.24
B-4 WITHDRAWAL OF BIDS
No bidder may withdraw his bid for sixty (60) days after the date and hour set for
the opening. A bidder may withdraw his bid any time prior to expiration of the
period during which bids may be submitted by making a written request signed in
the same manner and by the same person who signed the Proposal.
B-5 REJECTION OF BIDS
Bids received more than ninety-six (96) hours before the time set for opening
bids, excluding Saturdays, Sundays, and holidays, as well as bids received after
the time set for opening bids, will not be considered and will be returned
unopened.
The Tulsa Metropolitan Utility Authority reserves the right to reject any and all
bids when such rejection is in the best interest of the Tulsa Metropolitan Utility
Authority. All bids are received subject to this stipulation and the Authority
reserves the right to decide which bidder shall be deemed lowest responsible
bidder.
A violation of any of the following provisions by a bidder shall be sufficient reason
for rejecting bidder's bid, or shall make any contract between the Tulsa
Metropolitan Utility Authority and the Contractor that is based on bidder's bid, null
and void: divulging the information in said bid before the bids have been opened;
submission of a bid which is incomplete, unbalanced, obscure, incorrect, or
which has conditional clauses, additions, or irregularities of any kind not in the
original proposal form, or which is not in compliance with the Instruction to
Bidders and published Notice to Bidders, or which is made in collusion with
another bidder. The Authority shall have the right to waive any immaterial
defects or irregularities in any bid received.
B-6 DISQUALIFICATION OF BIDDERS
No contract will be awarded to any person or persons, firm, partnership,
company, or corporation which is in arrears to the Authority upon any debt of
contract, or in default as surety or otherwise upon any obligation to the Authority.
B-7 SIGNATURE OF BIDDERS
Each bid shall be properly signed with the full name of the company or individual
submitting the bid, the bidder's address, and the name and title of all persons
signing printed below their signature lines. Bids by partnerships shall be signed
with the partnership name followed by the signature and title of one of the
partners. Bids by corporations shall be signed with the name of the corporation
followed by the signature and title of the president, vice president, chairman, or
vice chairman of the Board of Directors with attestation by the corporate
secretary or assistant corporate secretary. Bids by joint ventures shall be signed
by each participant in the joint venture. Bids by limited liability companies shall be
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11.15.24
signed with the name of the limited liability company followed by the signature
and title of the Manager or Managing Member. Bid by limited partnerships shall
be signed with the name of the limited partnership followed by the signature of
the general partner. Note: The signature requirements listed above are for
Oklahoma entities; entities organized in other states must follow the law of the
state in which they are organized.
A bid by a person who affixes to his signature the word "President", "Manager",
"General Partner", "Agent", or other title, without disclosing the name of the
company for which he is signing, may be held to be the bid of the individual
signing.
B-8 INTERPRETATION OF CONTRACT DOCUMENTS
If any bidder who contemplates submitting a bid is in doubt as to the true
meaning of any part of the drawing, specifications, or other proposed contract
documents, bidder may submit to Contract Administration and the Engineer a
written request for interpretation thereof. The person submitting the request shall
be responsible for its prompt delivery. Interpretation of the proposed contract
documents will be made only by addendum. The addendum will be posted on
the Tulsa Metropolitan Utility Authority website and emailed to all the pre-bid
attendees. The Authority will not be responsible for any other explanations or
interpretations of the proposed contract documents.
B-9 LOCAL CONDITIONS AFFECTING WORK
Each bidder shall visit the site of the work and shall completely inform himself
relative to construction hazards and procedure, labor, and all other conditions
and factors, local and otherwise, which would affect prosecution and completion
of the work and its cost. Such considerations shall include the arrangement and
condition of existing structures and facilities, the procedure necessary for
maintenance of uninterrupted operation of existing structures and facilities, the
availability and cost for labor, and facilities for transportation, handling, and
storage of materials and equipment. All such factors shall be properly
investigated and considered in the preparation of the bid. There will be no
subsequent financial adjustment for lack of such prior information.
B-10 TIME OF COMPLETION
The time of completion is an essential part of the contract and it will be necessary
for each bidder to satisfy the Authority of his ability to complete the work within
the allowable time set forth in the Bid Form. For all projects that will impact the
public, a public meeting is required before any work is done. In this connection,
attention is directed to the provisions of the General Conditions and Special
Conditions relative to delays, extension of time, and liquidated damages.
B-11 QUALIFICATION OF BIDDERS
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No bid will be received and filed by the City Clerk of the Tulsa Metropolitan Utility
Authority unless the person submitting the bid has been pre-qualified as provided
by ordinance, and is the holder of a current certificate of Pre-qualification in force
and effect on the date such bid is to be submitted and filed.
B-12 TAXES AND PERMITS
Attention is directed to the requirements of the General Conditions regarding
payment of taxes and obtaining permits. Contractor shall comply with all zoning
ordinances of the City, as provided in the Tulsa Zoning Code, Title 42 Tulsa
Revised Ordinances and conform with all zoning requirements established by the
Tulsa Metropolitan Area Planning Commission and the Board of Adjustment.
Contractor can call the Indian Nations Council of Governments (INCOG) at (918)
584-7526, to determine if any zoning requirements must be met.
B-13 OKLAHOMA LEGAL REQUIREMENTS
The Contractor must comply with the Oklahoma Scaffolding Law, 40 Oklahoma
Statues, Sections 174 - 177, which cover erection and use of scaffolds, hoists,
cranes, stays, ladders, supports, or other mechanical contrivances.
In accordance with Oklahoma Statutes, Title 68, Section 1701-1707, before
commencing any work pursuant to this contract, any nonresident contractor shall
give written notice by certified mail, return receipt requested, to the Oklahoma
Tax Commission, the Oklahoma Employment Security Commission, the Workers
Compensation Court, and the county assessor of each county in which work will
be performed. The notices shall comply with the requirements set forth in said
statute.
B-14 BONDS
The bidder to whom a contract is awarded will be required to furnish bonds as
follows:
a. Performance Bond - A Performance Bond to the Authority in
an amount equal to one hundred percent (100%) of the
Contract price.
b. Statutory Bond - A Statutory Bond to the State of Oklahoma
in an amount equal to one hundred percent (100%) of the
contract price.
c. Maintenance Bond - A Maintenance Bond to the Authority in
an amount equal to one hundred percent (100%) of the
contract price.
The bonds shall be executed on the forms included in the contract documents by
a surety company authorized to do business in the State of Oklahoma and
acceptable as Surety to the Tulsa Metropolitan Utility Authority.
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11.15.24
Accompanying the bonds shall be a "Power-of-Attorney" authorizing the attorney-
in-fact to bind the Surety Company and certified to include the dates of the
bonds.
B-15 BOUND COPY OF CONTRACT DOCUMENTS
Bound contract documents are no longer required.
B-16 EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS
Each bidder agrees to comply with the terms of Title 5, Chapter 1, Section 111,
of the Tulsa Revised Ordinances relating to Non-Discrimination.
B-17 BASIS FOR AWARD OF CONTRACT
The basis for award of a contract shall be the total base bid submitted by the
lowest responsible bidder unless otherwise directed in the form of proposal. The
Tulsa Metropolitan Utility Authority reserves the right to withhold the awarding of
a contract for a reasonable period of time from the date of opening of bids. The
awarding of a contract upon a successful bid shall give the bidder no right or
action or claim against the Tulsa Metropolitan Utility Authority upon such contract
until the same shall have been reduced to writing and duly signed by the
contracting parties. The award of a contract will not be completed until the
contract is duly executed and the necessary bonds and insurance approved.
B-18 TIME FOR AWARDING OF CONTRACT
The awarding of a contract to the lowest responsible bidder will be made within
thirty (30) days after the opening of bids unless the Tulsa Metropolitan Utility
Authority by formal recorded action and for good cause shown, provides for a
reasonable extension to that period, which extension period shall not in any
event exceed fifteen (15) days where only state or local funds are involved, or not
to exceed ninety (90) days on any award of contract for the construction of public
improvements where funds are utilized which are furnished by an agency of the
federal government.
B-19 SAFETY AND HEALTH REGULATIONS
Bidders should note that they are subject to "Safety and Health Regulations for
Construction", Chapter XVII of Title 29, CFR, Part 1926 and that compliance,
review and enforcement are the responsibility of the U.S. Department of Labor.
The Contractor is fully responsible for the safety of the work site and is expected
to train their employees in all applicable safety issues. This should include but
not be limited to: trench safety, confined space entry, head protection, etc. In
accordance with construction contracts with the City, Authority, Board, or
Commission, all applicable Labor and OSHA safety regulations must be
followed.
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11.15.24
Work sites must be monitored by the Contractor and safety provisions enforced.
Contractors are asked to ensure that all employees are properly informed and
trained in construction, work site safety.
B-20 VENDORS AND SUBCONTRACTOR IDENTIFICATION
Where Vendor and Subcontractor Identification Questionnaires are included in
the bid documents, each bidder shall submit the Questionnaire directly to the
Engineer no later than 5:00 p.m. on the first working day following the bid
opening. Failure to submit the questionnaire may render the bid unresponsive
and not eligible for award. The award of the Contract will be subject to the
acceptability of the vendors and subcontractors listed. If an award is made, the
vendors and subcontractors listed on the questionnaire shall be used on the
project. No changes in the vendor and subcontractor list will be permitted unless
prior consent is obtained from the Engineer.
B-21 U.S. ENVIRONMENTAL PROTECTION AGENCY NPDES
REQUIREMENTS FOR STORMWATER DISCHARGES
The bidder's attention is directed to U.S. Environmental Protection Agency (EPA)
NPDES requirements for stormwater discharges. The Contractor shall be
responsible for filing a Notice of Intent and development and implementation of a
Stormwater Pollution Prevention Plan (PPP).
B-22 AMERICANS WITH DISABILITIES ACT
The Contractor shall take the necessary actions to ensure its facilities are in
compliance with the requirements of the Americans with Disabilities Act (ADA). It
is understood that the program of the Contractor is not a program or activity of
the Tulsa Metropolitan Utility Authority. The Contractor agrees that its program
or activity will comply with the requirements of the ADA. Any costs of such
compliance will be the responsibility of the Contractor. Under no circumstances
will the Contractor conduct any activity, which it deems non-compliant with the
ADA.
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