FY26 Tennis Court Repair and Resurfacing

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction 238990 - All Other Specialty Trade Contractors
Posted Date:	Feb 24, 2026
Due Date:	Mar 25, 2026
Solicitation No:	274-PRCR-FY26TennisResurface
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Solicitation Number:	274-PRCR-FY26TennisResurface
Project Title:	FY26 Tennis Court Repair and Resurfacing
Description:	The furnishing of all necessary equipment, materials, labor, and related services for the repair and resurfacing of 16 tennis courts. Services include compliance with all related Federal (EPA, OSHA, HUD), State and Local regulations.
Opening Date:	3/25/2026 3:00 PM
Posted Date:	2/24/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-PRCR-FY26TennisResurface	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-03-25T15:00:00.0000000	Posted Date * 2026-02-24T14:27:01.0000000Z	Primary Commodity Code Infrastructure building and surfacing and paving services
Mandatory Conference/Site Visit — —	Special Instructions Jacqueline Roberts, Capital Projects Manager Parks, Recreation, and Cultural Resources Email: jacqueline.roberts@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Nikolai Merza
Description The furnishing of all necessary equipment, materials, labor, and related services for the repair and resurfacing of 16 tennis courts. Services include compliance with all related Federal (EPA, OSHA, HUD), State and Local regulations.

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Request for Proposals #274-PRCR-FY26TennisResurface

Title: FY26 Tennis Court Repair and Resurfacing

Issue Date: February 25, 2026

Due Date: March 25, 2026 no later than 3:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Parks, Recreation, and Cultural

Resources

Direct all inquiries concerning this RFP to:

Jacqueline Roberts, Capital Projects Manager

Parks, Recreation, and Cultural Resources

Email: jacqueline.roberts@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction ..............................................................................................2

1.1 Purpose .............................................................................................. 2

1.2 Background ........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference...................................................................3

1.5 Proposal Question..............................................................................3

1.6 Proposal Submission Requirements & Contact Information...............4

1.7 Business Engagement & Opportunities..............................................5

1.8 Rights to Submitted Material .............................................................. 5

1.9 Communications ................................................................................ 6

1.10 Lobbying.............................................................................................6

1.11 Conflicts of Interest ............................................................................ 6

1.12 Proposer Expenses ............................................................................ 7

1.13 Proposer Acceptance ......................................................................... 7

2. Proposals..................................................................................................7

2.1 Request for Proposals Required Document Format...........................8

2.2 RFP Documents ............................................................................... 10

3. Proposal Evaluation...............................................................................10

3.1 Proposal Evaluation Criteria (Stage 1) ............................................. 10

3.2 Interview/Demonstration (Stage 2) ................................................... 11

3.3 Final Selection..................................................................................11

3.4 Notice to Proposers Regarding RFP Terms & Conditions................12

3.5 Contract Term…………………………………………………………….12

4. Scope of Services ............................................................................................ 11

Appendix I – Proposal Cost Form................................................................................ 13

Appendix II – Unit Costs Form ..................................................................................... 14

Appendix III – Proposer Questionnaire....................................................................... 15

Appendix IV – Sample Contract................................................................................... 16

Appendix V – MWBE Participation Form.................................................................... 25

Appendix VIII – Specifications...................................................................................... 30

Appendix IX – Resurfacing/Court Details ................................................................... 36

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to

contract for the following services:

The furnishing of all necessary equipment, materials, labor, and related services for the repair

and resurfacing of 16 tennis courts. Services include compliance with all related Federal (EPA,

OSHA, HUD), State and Local regulations.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the North

Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the following

individual – questions submitted via telephone will not be answered:

Contact Name

Jacqueline Roberts, Capital Projects Manager

Parks, Recreation, and Cultural Resources

(Raleigh Parks)

Email Address

jacqueline.roberts@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing areas

in the country. A great economy, top educational institutions, and exceptional health care facilities

are some of the characteristics that attract people to the triangle area. The mild climate, diverse

work force and proximity to Research Triangle Park combine to make Raleigh a great place to

live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and economic

sustainability. The City conserves and protects our environmental resources through best practice

and cutting-edge conservation and stewardship, land use, infrastructure and building

technologies. The City welcomes growth and diversity through policies and programs that will

protect and enhance Raleigh’s existing neighborhoods, natural amenities, history, and cultural and

human resources for future generations. The City leads to improve quality of life for

neighborhoods and standard of living for all citizens. The City works with universities, colleges,

citizens, and local partners to promote new technology, create new job opportunities, and

encourage local businesses and entrepreneurs. The City enlists and prepares 21st Century staff

with the skill sets to carry out the duties of the City through transparent civic engagement and by

providing the very best customer service to our citizens.

Resurfacing and minor repair of 16 tennis courts across multiple parks within the City of Raleigh. The

resurfacing must align with existing standards across the parks system. The contractor must be a

company specializing in resurfacing of tennis courts as detailed and specified in this RFP.

Resurfacing and minor repair shall follow the details and specifications contained in this RFP. All

courts shall have a 1 year contractor’s warranty, starting from the City-approved completion date.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation. The City

of Raleigh reserves the right to modify and/or adjust the following schedule to meet the needs of

the service. All times shown are Eastern Time (EST):

RFP Process

Date and Time

RFP Advertised Date

February 25, 2026

Pre-Proposal Meeting/Site-Visit

(if required)

Deadline for Written Questions

City Response to Questions

(anticipated)

Proposal Due Date and Time

March 11, 2026 at 10am

March 16, 2026 by 5pm

March 20, 2026

March 25, 2026 via email, mail, or in-person

delivery NLT than 3pm

Selection Announced

(tentative)

April 1, 2026

1.4 Pre-Proposal Conference

There will be a pre-proposal conference held by the City of Raleigh, attendance by prospective

proposers is strongly encouraged but is not mandatory. Prospective Proposers are encouraged to

submit written questions in advance. Date and time of pre-proposal conference is shown above in

the RFP Timeline (Section 1.3).

On March 11, 2026 at 10am, we will be available to show all courts beginning at Carolina Pines

Park Tennis Courts (2305 Lake Wheeler Rd, Raleigh, NC 27603), then Jaycee Park Tennis Courts

(2405 Wade Ave, Raleigh, NC 27607), then Peter Williams Park Tennis Courts (1525 Lynn Rd,

Raleigh, NC 27612), then lastly Millbrook Park Tennis Courts (1905 Spring Forest Rd, Raleigh,

NC 27615).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later than

the date shown above in the RFP Timeline (Section 1.3) for the submittal of written inquires. The

firm’s failure to request clarification and submit questions by the date in the RFP Timeline above

shall be considered to constitute the firm’s acceptance of all City’s terms and conditions and

requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and shall be

posted to North Carolina electronic Vendor Portal (eVP). No information, instruction or advice

provided orally or informally by any City personnel, whether made in response to a question or

otherwise in connection with this RFP, shall be considered authoritative or binding. Proposers

can only rely on written material contained in an Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for any

Addenda. It is the Proposers responsibility to ensure that all addenda have been reviewed

and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the following

individual – questions submitted via telephone will not be answered:

Contact Name

Jacqueline Roberts, Capital Projects Manager

Parks, Recreation, and Cultural Resources

(Raleigh Parks)

Email Address

jacqueline.roberts@raleighnc.gov

1.5 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be submitted as a

single, viewable, and printable Adobe Portable Document File (PDF).

Email the proposal PDF to Jacqueline Roberts at jacqueline.roberts@raleighnc.gov. Clearly

indicate in the body of the email the name of the submitting company, the RFP number, and the

RFP Title.

If the Proposer chooses to deliver a hardcopy of the Proposal, it must be addressed and

submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: Jacqueline Roberts

Raleigh Parks

P.O. Box 590

Raleigh, NC 27602

RFP No. #274-PRCR-FY26TennisResurface

RFP Title: FY26 Tennis Court Repair and

Resurfacing

DELIVERED BY OTHER DEIVERY

SERVICES:

City of Raleigh

ATTN: Jacqueline Roberts

Raleigh Parks

222 West Hargett St., Suite 601

Raleigh, NC 27601

RFP No. #274-PRCR-FY26TennisResurface

RFP Title: FY26 Tennis Court Repair and

Resurfacing

The electronic version of the Proposal must be submitted as a viewable and printable Adobe

Portable Document File (PDF) via email to jacqeline.roberts@raleighnc.gov. Both hard copy and

electronic versions must be received by the City on or before the RFP due date and time provided

in RFP Timeline (Section 1.3). Proposals received after the RFP due date and time will not be

considered and will be returned unopened to the return address on the submission envelope or

package.

Proposers must respond to the entire Request for Proposals (RFP). Any incomplete

proposal may be eliminated from competition at the discretion of the City of Raleigh. The

City reserves the right to reject any or all proposals for any reason and to waive any informality it

deems in its best interest.

Proposals that arrive after the due date and time will not be accepted or considered for any reason

whatsoever. If the firm elects to mail in its response, the firm must allow sufficient time to ensure

the City’s proper receipt of the package by the time specified in the RFP Timeline (Section 1.3).

Regardless of the delivery method, it is the responsibility of the firm to ensure that their proposal

arrives at the designated location specified in this Section by the due date and time specified in

the RFP Timeline (Section 1.3).

1.6 Business Engagement & Opportunities

The City of Raleigh maintains processes to conduct business with all business enterprises,

including small, emerging, growing, under-capitalized, and under-resourced firms or

organizations.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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FY26 Tennis Court Repair and Resurfacing

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