FY26-SCPW-11: Vector Control Services

REQUEST FOR PROPOSALS
SANDOVAL COUNTY
Vector Control Services
RFP# FY26-SCPW-11
Release Date: March 29, 2026
Due Date: April 28, 2026 at 3:00 p.m. MDT
NIGP Codes: 91059, 98872

I. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSALS
The Sandoval County Board of County Commissioners is accepting proposals for Vector Control
Services (NIGP Commodity Codes: 91059, 98872). Responses will be accepted in the Finance
Department, Attn: Leslie Olivas, Sandoval County Administrative Offices, 1500 Idalia Road,
Bldg. D, 2nd Floor, Bernalillo, New Mexico 87004 until 3:00 p.m. (Mountain Daylight Time) on
April 28, 2026. Late submissions will not be considered. The Sandoval Board of County
Commissioners reserves the right to reject any and all responses.
B. SANDOVAL COUNTY BACKGROUND
Sandoval County is a Class A county located in central New Mexico. It covers over 3,700 square
miles of both urban and rural areas with a population of approximately 148,800 people according
the 2020 census. Sandoval County has a commission/manager form of government. The Board
of County Commissioners consist of five members elected by voters within their respective
districts. The County Manager is appointed by the Commission to carry out policy and serve as
chief administrative officer.
C. SCOPE OF PROCUREMENT
The Sandoval County Board of County Commissioners is accepting sealed proposals on behalf of
the Public Works Department for Vector Control Services. The successful offeror(s) will work
collaboratively with the Board of County Commissioners and the County Public Works Director
or designee to entail the control of mosquito larva and adult mosquito by applying State and
Federally approved chemical to areas in Sandoval County. The program must cover Vector
Breeding season and provide measures taken during off season to prevent re-infestation.
D. TERM OF CONTRACT
This Request for Proposal is to contract on a yearly basis with the option to renew the contract
annually for a maximum of four (4) years upon satisfactory completion of the Scope of Services.
The resulting contract may be a single or multi-award. The contract is non-exclusive should a
need or conflict arise as determined by Sandoval County.
E. PROCUREMENT MANAGER
1. Sandoval County has assigned a Procurement Manager who is responsible for the conduct
of this procurement whose name, address, telephone number, and e-mail address are listed
below:
Name: Leslie Olivas, Senior Procurement Specialist
Address: Sandoval County
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1500 Idalia Road, Bldg. D, 2nd Floor
PO Box 40
Bernalillo, NM 87004
Telephone: (505) 404-5873
Fax: (505) 867-7605
E-mail: ldolivas@sandovalcountynm.gov
2. All deliveries of responses via express carrier must be addressed as follows. All potential
offerors are responsible for ensuring their complete proposal is received on or before the
stated deadline, regardless of courier utilized. Later proposals will not be considered for
award.
Name: Leslie Olivas, Senior Procurement Specialist
RFP Name: Vector Control Services
RFP# FY26-SCPW-11
Address: Sandoval County
1500 Idalia Road, Bldg. D
PO Box 40
Bernalillo, NM 87004
3. Any inquires or requests regarding this procurement should be submitted, in writing, to
the Procurement Manager. Offerors may ONLY contact the Procurement Manager
regarding this procurement. Other county employees or Evaluation Committee members
do not have the authority to respond on behalf of the County. Protests of the solicitation
or award must be delivered by mail to the Protest Manager. A Protest Manager has
been named in this Request for Proposals, pursuant to NMSA 1978, 13-1-172, ONLY
protests delivered directly to the Protest Manager in writing and in a timely fashion will be
considered to have been submitted properly and in accordance with statute, rule and this
Request for Proposals. Emailed protests will not be considered as properly submitted.
II. CONDITIONS GOVERNING THE PROCUREMENT
This section of the RFP contains the schedule, description and conditions governing the
procurement.
A. SEQUENCE OF EVENTS
The Procurement Manager will make every effort to adhere to the following schedule:
Action Responsible Party Due Dates
1. Issue RFP Sandoval County MARCH 28, 2026
2. Return of Acknowledgement Potential Offerors APRIL 3, 2026
of Receipt Form
3. Mandatory Pre-Proposal Sandoval County and N/A
Conference and Site Visit Potential Offerors
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4. Deadline to submit Potential Offerors APRIL 9, 2026
Questions
5. Response to Written Procurement APRIL 16, 2026
Questions Manager
6. Submission of Proposal Potential Offerors APRIL 28, 2026 AT 3:00
PM MDT.
7. Proposal Evaluation Evaluation TBD
Committee
8. Selection of Finalists Evaluation TBD
Committee
9. Contract Awards Sandoval County TBD
10. Protest Deadline +15 days
B. EXPLANATION OF EVENTS
The following paragraphs describe the activities listed in the sequence of events shown in Section
II. A., above.
1. Issuance of RFP
This RFP is being issued on behalf of the Public Works Department.
2. Acknowledgement of Receipt
Potential Offerors may e-mail, hand deliver, return by facsimile or registered or certified
mail the "Acknowledgment of Receipt of Request for Proposals Form" that accompanies
this document, APPENDIX A, to have the offeror placed on the procurement distribution
list. The form should by signed by an authorized representative of the offeror, dated, and
returned to the Procurement Manager.
The procurement distribution list will be used for the distribution of written responses to
questions.
3. Mandatory Pre-Proposal Conference and Site Visit
This section is not applicable for this procurement.
4. Deadline to Submit Written Questions
Potential Offerors may submit written questions to the Procurement Manager as to the
intent or clarity of this RFP as indicated in the sequence of events. All written questions
must be addressed to the Procurement Manager as declared in Section I, Paragraph E.
Questions shall be clearly labeled and shall cite the section(s) I the RFP or other document
which forms the basis of the question.
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5. Response to Written Questions
Responses to written questions will be distributed as indicated in the sequence of events to
all potential Offerors whose name appears on the procurement distribution list. An e-mail
copy will be sent all Offerors that provide an Acknowledgement of Receipt Form.
6. Submission of Proposals
ALL OFFEROR PROPOSALS MUST BE RECEIVED FOR REVIEW AND
EVALUATION BY THE PROCUREMENT MANAGER OR DESIGNEE NO LATER
THAN 3:00 PM MOUNTAIN DAYLIGHT TIME (MDT) ON April 28, 2026. Proposals
received after this deadline will not be accepted. The date and time of receipt will be
recorded on each proposal.
Proposals must be addressed and delivered to the Procurement Manager at the address
listed in Section I, Paragraph E2. Proposals must be sealed and labeled on the outside of
the package to clearly indicate that they are in response to the Vector Control Services
RFP #FY26-SCPW-11. Proposals submitted by facsimile or other electronic means will
not be accepted.
A public log will be kept of the names of all Offerors that submitted proposals. Pursuant
to NMSA 1978, 13-1-116, the contents of proposals shall not be disclosed to competing
potential Offerors during the negotiation process. The negotiation process is deemed to be
in effect until the contract is awarded pursuant to this Request for Proposals.
7. Proposal Evaluation
An Evaluation Committee will perform the evaluation of proposals. This process will take
place as indicated in the sequence of events, depending upon the number of proposals
received. During this time, the Procurement Manager may initiate discussions with
Offerors who submit responsive or potentially responsive proposals for the purpose of
clarifying aspects of the proposals. However, proposals may be accepted and evaluated
without such discussion. Discussions SHALL NOT be initiated by the Offerors.
8. Finalize Contractual Agreements
Any Contractual agreement(s) resulting from this RFP will be finalized with the most
advantageous Offeror(s) as per schedule, Sequence of Events or as soon thereafter as
possible. This date is subject to change at the discretion of the Sandoval County. In the
event mutually agreeable terms cannot be reached with the apparent most advantageous
Offeror in the time specified, the County reserves the right to finalize a contractual
agreement with the next most advantageous Offeror(s) without undertaking a new
procurement process.
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9. Contract Awards
The contract shall be awarded to the Offeror (or Offerors) whose proposals are most
advantageous to Sandoval County taking into consideration the evaluation factors set forth
in this RFP. The most advantageous proposal may or may not have received the most
points. The award is subject to appropriate Sandoval County Commission approval.
10. Protest Deadline
Any protest by an Offeror must be timely and in conformance with NMSA 1978, 13-1-
172 and applicable procurement regulations. As a Protest Manager has been named in this
Request for Proposals, pursuant to NMSA 1978, 13-1-172, ONLY protests delivered
directly to the Protest Manager in writing and in a timely fashion will be considered to
have been submitted properly and in accordance with statute, rule and this Request for
Proposals. The 15-calendar day protest period shall begin on the day following the award
of contracts and will end at 5:00 pm Mountain Standard Time/Daylight Time on the 15th
day. Protests must be written and must include the name and address of the protestor and
the request for proposal number. It must also contain a statement of the grounds for protest
including appropriate supporting exhibits and it must specify the ruling requested from the
party listed below. The protest must be delivered to:
Leslie Olivas, Senior Procurement Specialist
Sandoval County
1500 Idalia Road Bldg. D 2nd Floor
PO Box 40
Bernalillo, NM 87004
Protests received after the deadline will not be accepted.
C. GENERAL REQUIREMENTS
1. Acceptance of Conditions Governing the Procurement
Potential Offerors must indicate their acceptance of the Conditions Governing the
Procurement section in the letter of transmittal (Appendix C). Submission of a proposal
constitutes acceptance of the Evaluation Factors.
2. Incurring Cost
Any cost incurred by the potential Offeror in preparation, transmittal, and/or presentation
of any proposal or material submitted in response to this RFP shall be borne solely by the
Offeror. Any cost incurred by the Offeror for set up and demonstration of the proposed
equipment and/or system shall be borne solely by the Offeror.
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3. Prime Contractor Responsibility
Any contractual agreement that may result from this RFP shall specify that the prime
contractor is solely responsible for fulfillment of all requirements of the contractual
agreement which may derive from this RFP.
4. Amended Proposals
An Offeror may submit an amended proposal before the deadline for receipt of proposals.
Such amended proposals must be complete replacements for a previously submitted
proposal and must be clearly identified as such in the transmittal letter. The County
personnel will not merge, collate, or assemble proposal materials.
5. Offeror's Rights to Withdraw Proposal
Offerors will be allowed to withdraw their proposals at any time prior to the deadline for
receipt of proposals. The Offeror must submit a written withdrawal request addressed to
the Procurement Manager and signed by the Offeror's duly authorized representative.
The approval or denial of withdrawal requests received after the deadline for receipt of the
proposals is governed by the applicable procurement regulations.
6. Proposal Offer Firm
Responses to this RFP, including proposal prices for services, will be considered firm for
one hundred twenty (120) days after the due date for receipt of proposals or ninety (90)
days after the due date for the receipt of a best and final offer, if the Offeror is invited or
required to submit one.
7. Disclosure of Proposal Contents
Proposals will be kept confidential until negotiations and the award are completed by the
County. At that time, all proposals and documents pertaining to the proposals will be open
to the public. Offerors agree that Sandoval County is subject to the Inspection of Public
Records (commonly known as the "IPRA," NMSA 1978, Section 14-2-1 et seq.), and in
accordance with such, Proprietary or Confidential Information shall not include those
records subject to inspection under the IPRA or by other operation of law. If Sandoval
County receives an IPRA request related to an offeror or any subsequent Agreement,
Sandoval County will promptly notify the offeror of that request so that the offeror may
seek any legal remedy in relation to the person/entity making that IPRA request.
8. No Obligation
This RFP in no manner obligates Sandoval County to the use of any Offeror's services
until a valid written contract is awarded and approved by appropriate authorities.
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9. Termination
This RFP may be canceled at any time and any and all proposals may be rejected in whole
or in part when the agency determines such action to be in the best interest of Sandoval
County.
10. Sufficient Appropriation
Any contract awarded as a result of this RFP process may be terminated if sufficient
appropriations or authorizations do not exist. Such terminations will be affected by
sending written notice to the contractor. The County's decision as to whether sufficient
appropriations and authorizations are available will be accepted by the contractor as final.
11. Legal Review
The County requires that all Offerors agree to be bound by the General Requirements
contained in this RFP. Any Offeror's concerns must be promptly submitted in writing to
the attention of the Procurement Manager.
12. Governing Law
This RFP and any agreement with an Offeror which may result from this procurement shall
be governed by the laws of the State of New Mexico, and the ordinances of Sandoval
County.
13. Basis for Proposal
Only information supplied, in writing, by Sandoval County through the Procurement
Manager or in this RFP should be used as the basis for the preparation of Offeror proposals.
14. Offeror Qualifications
The Evaluation Committee may make such investigations as necessary to determine the
ability of the potential Offeror to adhere to the requirements specified within this RFP.
The Evaluation Committee will reject the proposal of any potential Offeror who is not a
Responsible Offeror or fails to submit a responsive offer as defined in NMSA 1978, 13-
1-83 and 13-1-85.
15. Right to Waive Minor Irregularities
The Evaluation Committee reserves the right to waive minor irregularities. The Evaluation
Committee also reserves the right to waive mandatory requirements provided that all of
the otherwise responsive proposals failed to meet the same mandatory requirements and
the failure to do so does not otherwise materially affect the procurement. This right is at
the sole discretion of the Evaluation Committee.
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16. Change in Contractor Representatives
The County reserves the right to require a change in contractor representatives if the
assigned representative(s) is (are) not, in the opinion of the County, adequately meeting
the needs of the County.
17. Notice of Penalties
The Procurement Code, NMSA 1978, 13-1-28 through 13-1-199, imposes civil,
misdemeanor and felony criminal penalties for its violation. In addition, the New Mexico
criminal statutes impose felony penalties for bribes, gratuities and kickbacks.
18. Right to Publish
Throughout the duration of this procurement process and contract term, Offerors and
contractors must secure from the County written approval prior to the release of any
information that pertains to the potential work or activities covered by this procurement
and/or County contracts deriving from this procurement. Failure to adhere to this
requirement may result in disqualification of the Offeror's proposal or removal from the
contract.
19. Ownership of Proposals
All documents submitted in response to this RFP shall become property of Sandoval
County.
20. Confidentiality
Any confidential information provided to, or developed by, the contractor in the
performance of the contract resulting from this RFP shall be kept confidential and shall not
be made available to any individual or organization by the contractor without the prior
written approval of the County.
The Contractor(s) agrees to protect the confidentiality of all confidential information and
not to publish or disclose such information to any third party without the procuring
County's written permission.
21. Use of Electronic Versions of this RFP
This RFP is being made available by electronic means. In the event of conflict between a
version of the RFP in the Offeror's possession and the version maintained by the agency,
the Offeror acknowledges that the version maintained by the County shall govern.
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22. Campaign Contribution Disclosure Form
Offeror must complete, sign, and return the Campaign Contribution Disclosure Form
(Appendix B) as a part of their proposal. Failure to complete and return the signed
unaltered form will result in disqualification.
23. Letter of Transmittal
Offeror's proposal must be accompanied by the Letter of Transmittal Form (Appendix C)
which must be completed and signed by any individual person authorized to obligate the
company. The letter of transmittal MUST:
A. Identify the submitting business entity.
B. Identify the name, title, telephone number, and e-mail address of the person authorized
by the Offeror organization to contractually obligate the business entity providing the
Offer.
C. Identify the name, title, telephone number, and e-mail address of the person authorized
to negotiate the contract on behalf of the organization (if different that (b) above.).
D. Identify the names, titles, telephone numbers, and e-mail addresses of persons to be
contacted for clarifications/questions regarding proposal content.
E. Acknowledge that a sub-contractor will not be authorized for this procurement.
F. Identify the following with a check mark and signature where required:
1. Indicate acceptance of the Conditions Governing the Procurement, indicated
acceptance of this RFP; and
2. Acknowledge receipt of any and all amendments to this RFP.
G. Be signed by the person identified in (a) above.
24. Disclosure Regarding Responsibility
A. Any prospective Contractor and any of its Principals who enter into a contract greater
than sixty thousand dollars ($60,000.00) with any state agency or local public body for
professional services, tangible personal property, services or construction agrees to
disclose whether the Contractor, or any principal of the Contractor's company:
1. is presently debarred, suspended, proposed for debarment, or declared ineligible for
award of contract by any federal entity, state agency or local public body.
2. has within a three-year period preceding this offer, been convicted in a criminal
matter or had a civil judgment rendered against them for:
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