FY26 Janitorial BMV Contract - New Philadelphia DX

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
Posted Date: Dec 10, 2025
Due Date: Jan 2, 2026
Solicitation No: SRC0000035780
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Description

Solicitation ID: SRC0000035780
Solicitation Name: FY26 Janitorial BMV Contract - New Philadelphia DX
Original Begin Date: 12/10/2025 3:00:00 PM
Begin Date: 12/10/2025 3:00:00 PM
End Date: 1/2/2026 1:00:00 PM
Inquiry End Date: 12/31/2025 1:00:00 PM
Commodity: Building cleaning services
MBE Set Aside: MBE Set Aside
Agency: DPS600000 Bureau of Motor Vehicles CDSB
Solicitation Status: Open for Bidding
Solicitation Type: Quick Quote

Solicitation General Information
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID
SRC0000035780
Solicitation Name
FY26 Janitorial BMV Contract - New Philadelphia DX
RFx Type
Quick Quote
Lot #
1
Solicitation Status
Open for Bidding
Round #
1
MBE Set Aside
Begin Date
12/10/2025 3:00:00 PM (ET)
Amendment?
End Date
1/2/2026 1:00:00 PM (ET)
Inquiry End Date
12/31/2025 1:00:00 PM
Summary
The Ohio Department of Public Safety / Bureau of Motor Vehicles is soliciting bidders for janitorial services at the New Philadelphia Driver Exam Station (Tuscarawas County). Services are to be provided 5 days per week, Monday - Friday.

Please see attached documents for details.

Address:
New Philadelphia Driver Exam Station
1260 Monroe St. Northwest Suite 9 E
New Philadelphia, OH 44663

*The Sourcing Analyst responsible for this event will be out of office from 12/17/2025 to 12/26/2025 and unable to respond to inquiries. Any inquiries received during this time will be answered upon return on 12/29/2025.
Predecessor Contract
Process

CONTRACT OPPORTUNITY
See attached (ad hoc) solicitation document for contract document sample. If selected, bidder shall execute contract document (items in red will be changed prior to award).

EVALUATION
A PDF Quote must be attached to bid. Bid pricing must be valid for 60-90 days. Failure to bid all items and provide PDF quote may deem the quote non-responsive. All costs must be included in bid pricing on OhioBuys item grid. The State will not be responsible for any costs not otherwise specified.
All inquiries must be submitted through the OhioBuys Inquiry Field*. Please quote on state contract if available.

*The Sourcing Analyst responsible for this event will be out of office from 12/17/2025 to 12/26/2025 and unable to respond to inquiries. Any inquiries received during this time will be answered upon return on 12/29/2025.

CONTRACT AWARD
The contract will be awarded to the lowest responsive and responsible bidder. A purchase order (PO) will be awarded to the lowest responsible and responsive quote as a result of this solicitation.

PERIOD OF PERFORMANCE:
The resulting award will be an biennium contract for state fiscal year 2026 and 2027.* The Period of Performance for Fiscal Year 2026 will run from the date of PO dispatch to 6/30/2026.

*Fiscal Year 2026: 7/1/2025 - 6/30/2026
Fiscal Year 2027: 7/1/2026 - 6/30/2027

OHIOBUYS TRAINING MATERIALS
OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training

To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.

Technical Support 1-877-644-6771

If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.

Ship To
P006148 DPS NEW PHILADELPHIA DX-A72 New Philadelphia DX New Philadelphia
Contracting Entity
DPS600000 Bureau of Motor Vehicles CDSB
1 Record(s)
0 Record(s)
Solicitation Documents
Keywords
Search Reset
Title Type Att. Validity End Date Validity End Date
Scope of Work Ad-hoc Solicitation Document (Approved)
Sample Contract Ad-hoc Solicitation Document (Approved)
Floorplan & Sizing Ad-hoc Solicitation Document (Approved)
3 Record(s)

Attachment Preview

SCOPE OF WORK
Custodial Service
For
Ohio Department of Public Safety / Bureau of Motor Vehicles
New Philadelphia Driver Exam Station
1260 Monroe St. Northwest Suite 9 E
New Philadelphia OH 44663
It is the intent of these specification to provide custodial services for the Ohio Department of Public Safety /
Bureau of Motor Vehicles (ODPS), (DX) New Philadelphia Driver Exam Station. The Independent Contractor will
be responsible to provide janitorial services for the DX Customer Service and office/employee areas. Services
for the DX will be provided by the Independent Contractor (5) days per week, (Monday-Friday) excluding state
holidays after business hours (usually after 5:00 pm). This will be coordinated between the DX Supervisor and
Independent Contractor. The Independent Contractor will also be responsible to clean all Common Areas (if
applicable) on Monday even though the DX is closed.
I. ODPS Responsibilities
The Ohio Department of Public Safety (New Philadelphia Driver Exam Station) will provide: toilet tissue, hand
soap, trash liner and paper towels. It will be the responsibility of the Independent Contractor’s custodial crew to
notify DX supervisory staff when the inventory supply is diminishing.
II. Independent Contractor’s Responsibilities
**Prior to starting the Independent Contractor must complete a background check for
all persons entering a DPS facility and receive approval before starting work**
The Independent Contractor will provide the following equipment, tool and supplies for its use to complete the
janitorial scope of work:
Rubber gloves
Glass cleaner and polish
Abrasive cleaner
Cleaning rags
Disposable Dust Cloths
Mop handles & mop heads
Floor Stripper
Buffing Pads
Detergents
Disinfectants
Metal cleaner and polish
Brushes
Duster
Floor cleaner
Floor scrubbers
Trash cart
Spray bottles with content label Germicidal cleaner
Sponges
Toilet brushes
Treated dust mops
Floor finish
Buffers (No propane buffers) Vacuums (small)
The Independent Contractor is responsible for providing carpeting cleaning and tile spray buffing to the carpeted
and vinyl composite tile (VCT) surfaces per the commercial floor care standards, and as scheduled. “LVP”
(Luxury Vinyl Planks) flooring will need daily wet mopping and disinfecting. The commercial floor care standards
are provided in the attached SPECIFICATIONS AND REQUIREMENTS.
General Tasks Customer Service and office / employee areas
Daily Tasks
Vacuum walk off mats
Dust mop floors
Wet mop floors (LVP)
Polish and disinfect drinking fountain
Spot clean entrance door glass
Vacuum carpeting
Dust desk, chairs, tables, file cabinets, tables, etc. (misc. furniture, shelves, typewriters) in
customer service and testing areas.
Disinfect top and customer side of service counter space
Dust wall hanging
Dust window sills
Spot clean carpeting
Sanitize telephones
Empty trash receptacles
Spot clean walls
Spot clean interior glass
Weekly Tasks
Clean glass partitions
Spray buff floors
dust door and sills
Monthly Tasks
Wash interior windows
Dust baseboards
Remove cobwebs
Quarterly Cleaning Tasks
Wash all interior and exterior windows
Dust blinds
Twice Annual Tasks (refer to Section IV)
Thoroughly clean carpet (by Jan 15th & Apr 1)
Polish and refill soap dispensers
Strip/reseal floors
Yes No
X
X
X
N/A
X
X
X
X
X
X
X
X
X
X
X
Yes No
X
X
X
Yes No
X
X
X
Yes No
X
X
Yes No
X
X
X
Daily Tasks
Empty trash receptacles
Clean and polish sinks and fixtures
Clean and disinfect toilets
Clean and disinfect urinals
Polish mirrors
Polish and refill towel dispensers
Replenish toilet paper
Sweep floors
Spot clean walls
Weekly Tasks
Clean waste cans
Wet mop and disinfect floors
Floor care
Spot Clean carpeting
Vacuum traffic lanes
Bi-Annual Tasks
Strip and reseal tile floors
Employee Restrooms
General Tasks for Common Space (if applicable)
Daily Tasks
Empty trash receptacles
Clean and polish sinks and fixtures
Clean and disinfect toilets
Clean and disinfect urinals
Polish mirrors
Polish and refill towel dispensers
Polish and refill towel dispensers
Replenish toilet paper
Sweep floors
Spot clean walls
Wet mop and disinfect floors
Yes No
X
X
X
X
X
X
X
X
X
Yes No
X
X
Yes No
X
X
Yes No
X
Yes No
X
X
X
N/A
X
X
X
X
X
X
X
Weekly Tasks
Clean waste cans
Spray buff floors
Dust door and sills
Monthly Tasks
Wash interior and exterior windows
Dust baseboards
Remove cobwebs
Twice Annual Tasks (refer to Section IV)
Thoroughly clean carpet (by Jan 15th & Apr 1)
Strip/re-wax floors
Strip and reseal tile floor
Yes No
X
X
X
Yes No
X
X
X
Yes No
X
X
X
Spot clean carpet
Vacuum traffic lanes
Floor Care
Yes No
X
X
Weekly Tasks
Sweep floors
Utility Room
Yes No
X
III. Cost Summary
This contract will be evaluated and awarded to the lowest responsible and responsive offeror as priced in the
“GRAND TOTAL” section ONLY, as entered in the cost summary table below.
“Low moisture encapsulation system” carpet cleaning (2x/year)
Price per carpet cleaning $___________________
Strip / Re-wax Floors
Price per strip $________________
Price per rewax $_______________
**IF PRICE IS TO REFLECT PER SQUARE FOOT VENDOR IS TO MEASURE CARPET AND/OR TILE AT WALK
THROUGH TO PROVIDE AN ACCURATE QUOTE**
QUOTED PRICE PER MONTH
Total carpet
Total flooring
GRAND TOTAL
$____________________
$____________________
$____________________
$____________________
SPECIFICATIONS AND REQUIREMENTS
SCOPE: The Contractor will operate and manage janitorial services for the Ohio Department of Public Safety (ODPS) / (New
Philadelphia Driver Exam Station). The contractor must maintain a clean and sanitary environment for all occupants.
Additionally, the Contractor will be responsible for tile stripping and waxing services, estimated to be completed once per year.
GENERAL REQUIREMENTS
Janitorial Services
Scheduled janitorial services will be provided five (5) days a week, after business hours, excluding the State
of Ohio recognized holidays. The Contractor must maintain adequate staffing to meet the requirements set
forth herein
* State of Ohio and Federal fingerprint-based records check, at ODPS expense, will be performed. The
Contractor may be required to complete a “Background Information Form” furnished by the ODPS. Failure to
pass the background check will result in immediate dismissal of staff member(s).
All contractors and contractor representatives are required to sign in and out daily. Keys and (New
Philadelphia Driver Exam Station) IDs are to be returned to the Facility Office daily.
All holidays that occur on Saturday will be observed by the State of Ohio on the preceding day (Friday). All
holidays that occur on Sunday will be observed by the State of Ohio the following day (Monday).
Holiday
New Year’s Day
Martin Luther King Day
President’s Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day
Christmas
TABLE 1
Observance Date
January 1
Third Monday in January
Third Monday in February
Last Monday in May
June 19
July 4
First Monday in September
Second Monday in October
November 11
Fourth Thursday in November
December 25
All work shall be performed in accordance with the specifications and schedules set forth herein. There shall
be no exceptions or deviations to any part, or from the approved schedule without prior written approval of
the ODPS Designated Representative.
The Contractor is responsible for equipment, qualified labor, logistics, and transportation, necessary for the
successful completion of all the required products and services listed herein.
All equipment supplied to perform work outlined in these specifications shall be of acceptable commercial
quality. Equipment kept on-site shall be stored in the Contractor’s storage area unless otherwise agreed to
by the ODPS Designated Representative. A list of all equipment kept on site shall accompany the contract
documents. The list shall include make, model, purchase date, purchase price and serial number or other
method of identification. The list shall be maintained with any changes and provided monthly to the ODPS
Designated Representative.
A listing of all chemicals and copies of Safety Data Sheets (SDS) used in performing work outlined in these
specifications shall be submitted to and approved by the ODPS Designated Representative. This information
shall also be kept and maintained in each facility.
ODPS will supply the following housekeeping supplies: trash and recycling can liners, paper towels and
dispensers, toilet paper and dispensers, hand soap and dispensers.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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