FY26/27 Educational Survey Distribution and Data Collection

Agency:	State Government of Ohio
State:	Ohio
Type of Government:	State & Local
NAICS Category:	518210 - Data Processing, Hosting, and Related Services 541511 - Custom Computer Programming Services 541611 - Administrative Management and General Management Consulting Services 541990 - All Other Professional, Scientific, and Technical Services 611710 - Educational Support Services
Posted Date:	Mar 18, 2025
Due Date:	Apr 15, 2025
Solicitation No:	SRC0000028415
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Solicitation ID:	SRC0000028415
Solicitation Name:	FY26/27 Educational Survey Distribution and Data Collection
Original Begin Date:	3/18/2025 12:00:00 AM
Begin Date:	3/18/2025 12:00:00 AM
End Date:	4/15/2025 1:00:00 PM
Inquiry End Date:	4/10/2025 1:00:00 PM
Commodity:	Teaching and educational research service
MBE Set Aside:	MBE Set Aside
Agency:	EDU-DEPT EDUCATION AND WORKFORCE
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000028415

Solicitation Name

FY26/27 Educational Survey Distribution and Data Collection

RFx Type

Request For Proposal (RFP) (Double Envelope)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

3/18/2025 12:00:00 AM (EST)

Amendment?

End Date

4/15/2025 1:00:00 PM (EST)

Inquiry End Date

4/10/2025 1:00:00 PM

Summary

The Ohio Department of Education and Workforce ("DEW") seeks an experienced Offeror to securely disseminate surveys and collect data from school and district personnel on an as needed basis. Topics and participants shall vary based on needs but are typically related to local policies, practices, resources, needs, and perspectives. DEW desires a mechanism and experienced Supplier to assist with this as needed for the entirey of the biennium.

Process

To participate or submit an inquiry for this solicitation, prospective Offerors must be registered via the OhioBuys Supplier Portal. Click the following link to initiate this process Selling to the State .

Supplier Assistance.
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Help. Should technical support be required during the submission please contact (614) 466-5090. This is for technical suport only and shall not be utilized to submit inquiries related to the solicitation contents.

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Ship To

Contracting Entity

EDU-DEPT EDUCATION AND WORKFORCE

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
RFP Proposal Scoring	RFx Commercial Documents (Approved)	RFP-Proposal Scoring.pdf
Offeror Current Agreement Disclosure	RFx Commercial Documents (Approved)	Offeror Current Agreements Disclosure-Grant Only.pdf
Offeror Redaction Form	RFx Commercial Documents (Approved)	DEW Offeror Redaction Form for RFPs.pdf
Offeror Acknowledgements	RFx Commercial Documents (Approved)	Offeror Acknowledgements 10.24.23.pdf
Request for Proposals	RFx Commercial Documents (Approved)	Data Collection RFP Narrative Final.pdf

5 Record(s)

Attachment Preview

Evaluation Metrics

Background

During the evaluation process, the evaluation team reviews and rates Proposals based on the

metrics and the weight assigned to each metric. This can be found in the RFP document

“Evaluation Criterion” for specific metric and assigned weight.

MANDATORY REQUIREMENTS

If the metrics contain Mandatory Requirements, those portions of the Proposals are reviewed

first, and only Proposals meeting the Mandatory Requirements may continue to the technical

and cost Proposal review. Mandatory Requirements are pass/fail.

SCORING BREAKDOWN

The Oﬀeror with the highest combined total score will be recommended for the next phase of

the evaluation process.

Criteria

Available Points

Technical Requirements

Weight Total *5

Cost

Cost Weight *5

Maximum Available

Total of Technical + Cost Points

Technical Proposal Scoring

The scale in the below table (0-5) will be used to rate each Proposal on the technical metrics

listed in the RFP “Evaluation Criterion”. DEW will score a Proposal by multiplying the score

received in each category by its assigned weight and adding all categories for the Oﬀeror’s

technical score. Numerical values are defined as follows.

Numerical

Rating

Adjective

Excellent

Very Good

Description

• Response demonstrates an approach do the proposed work

with an exceptional solution or level of quality

• Response contains significant strengths and few minor

weaknesses, if any.

• There is very little risk that the Oﬀeror would fail to satisfy

the requirement(s).

• Response demonstrates an approach oﬀering unique or

innovative methods of performing the proposed work or

delivering a solution.

1 | Solicitation Attachment | 2024

Numerical

Rating

Adjective

Description

• Response contains many strengths that outweigh the

weaknesses. Weaknesses, if any, are very minor and can be

easily corrected.

• There is little risk that the Oﬀeror would fail to satisfy the

requirement(s).

• Response demonstrates an approach that oﬀers an

acceptable solution or level of quality.

Acceptable

•

Response contains strengths that are balanced by the

weaknesses. Weaknesses are minor and can be corrected.

• There is some probability of risk that the Oﬀeror may fail to

satisfy some of the requirement(s).

• Response demonstrates an approach that inadequately

addresses the requirements and/or objectives.

• Response contains weaknesses that are not oﬀset by

Weak

strengths. There are significant weaknesses and very few

strengths.

• There are questions about the likelihood of success and

there is a risk that the Oﬀeror may fail to satisfy the

requirement(s).

• Response demonstrates an approach that does not meet

the stated requirements and/or objectives, lacks essential

information, is conflicting, and/or is unproductive.

Poor • Response contains many significant weaknesses and very

minor strengths, if any.

• There is not a reasonable likelihood of success and high risk

that the Oﬀeror would fail to satisfy the requirement(s).

• Response is missing necessary information to demonstrate

Completely

Deficient

•

that the Oﬀeror can perform.

Response is devoid of strengths.

Response has an unacceptable level of risk that the Oﬀeror

will fail to satisfy the requirement(s).

Cost Scoring

The Oﬀeror with the lowest cost will receive the maximum cost score available. The remaining

Oﬀerors will receive a percentage of the maximum cost points available based upon the

following formula:

Cost Score = (lowest proposed cost/Oﬀeror’s proposed cost) x maximum points available

2 | Solicitation Attachment | 2024

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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FY26/27 Educational Survey Distribution and Data Collection

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