FY26 - 27 COBH ASL Services

Agency:	State Government of Ohio
State:	Ohio
Type of Government:	State & Local
NAICS Category:	541930 - Translation and Interpretation Services
Posted Date:	Dec 17, 2025
Due Date:	Jan 8, 2026
Solicitation No:	SRC0000010165
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Solicitation ID:	SRC0000010165
Solicitation Name:	FY26 - 27 COBH ASL Services
Original Begin Date:	12/17/2025 12:00:00 AM
Begin Date:	12/17/2025 12:00:00 AM
End Date:	1/8/2026 2:00:00 PM
Inquiry End Date:	1/6/2026 2:00:00 PM
Commodity:	In person sign language interpretation service
MBE Set Aside:	MBE Set Aside
Agency:	DMH521049 COL Bus Off - HCM ONLY TVBH
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000010165

Solicitation Name

FY26 - 27 COBH ASL Services

RFx Type

Request For Proposal (RFP) (Double Envelope)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

12/17/2025 12:00:00 AM (ET)

Amendment?

End Date

1/8/2026 2:00:00 PM (ET)

Inquiry End Date

1/6/2026 2:00:00 PM

Summary

SCOPE OF WORK AND DELIVERABLES

Predecessor Contract

Process

Evaluation Process

DBH’s evaluation process of responses submitted to this request may consist of up to four distinct phases:

DBH’s initial review of all proposals for timely submission;
An evaluation committee review of the proposals for defects and scoring;
DBH’s request for more information (clarifications, interviews, presentations, and/or demonstrations); and,
Negotiations or best offer requests.

At its sole discretion, DBH will determine whether phases three and/or four are necessary under this RFP, reserving for itself the ability to eliminate or add phases three or four at any time during the evaluation process. DBH may add or remove sub-phases to phases 2 through 4 at any time if MHAS believes doing so will improve the evaluation process.

Proposal Evaluation Criteria

In the proposal evaluation phase, DBH staff or reviewers selected by DBH (the committee) will rate the proposals submitted in response to this RFP based on the following criteria and weight assigned to each criterion.

Evaluation Criteria	Weight	Rating	Extended Score
Certification/Licensure	15
Experience working with adult mental health and forensic system	15
Interpreters on-staff/sub-contract servicing Columbus Region	20
Ease of scheduling, re-scheduling, cancellation of appointments	15
Contractor offers Short Notice and After-Hours appointments	10
Pricing comparable to completive market	25
		Total:

Ship To

P002257 DMH TWIN VALLEY BHO COLUMBUS Columbus Campus Columbus

Contracting Entity

DMH521049 COL Bus Off - HCM ONLY TVBH

1 Record(s)

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Solicitation Documents

Keywords

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Title	Type	Att.	Validity End Date	Validity End Date
RFP	RFx Commercial Documents (Approved)	FY26 - FY27 RFP - ASL.pdf

1 Record(s)

Attachment Preview

REQUEST FOR PROPOSALS (RFP)

The Ohio Department of Behavioral Health (DBH), Central Ohio Behavioral Healthcare (COBH),

is requesting proposals for:

American Sign Language

For the Period: State Fiscal Year 2026 and 2027 - January 1, 2026 through June 30,

2027

Submit Proposals through the Ohio|Buys website for this particular RFP.

This RFP consists of 44 pages. Please verify that you have a complete copy.

Please submit all inquiries about this RFP through the Ohio|Buys website for this

particular RFP. Please refer to Part Three of this RFP, “General Instructions”, for more

information about submitting inquiries. All responses to inquiries submitted by Proposers

will be posted on the RFP Inquiry tab for viewing by all prospective Proposers.

Revised October 2025

PART ONE: STRUCTURE OF THIS RFP

PARTS

Part One

Part Two

Part Three

Part Four

Part Five

Structure of this RFP

Information on requested services

General Instructions

Evaluation of Proposals

Contract Award

ATTACHMENTS

Appendix 1 – Standard Affirmation and Disclosure Form

o Standard Affirmation and Disclosure Form must be signed by an

authorized official of Proposer’s organization and must be included for

any proposal to be scored

Appendix 2 – Contractor Information Form

o Contractor Information Form must be completed and submitted with the

proposal.

Revised October 2025

PART TWO: SERVICES REQUESTED INFORMATION

MISSION & GUIDING PRINCIPLES

The mission of the Ohio Department of Behavioral Health (DBH) is to provide statewide

leadership of a high-quality mental health and addiction prevention, treatment and

recovery system that is effective and valued by all Ohioans. DBH strives to be a national

leader in implementing a comprehensive, accessible, and quality-focused system of

addiction and mental health care and wellness for all Ohio citizens.

II. PURPOSE

The Ohio Department of Behavioral Health (DBH) is seeking proposals from

qualified contractors to provide interpreting (American sign Language) services for

COBH patients.

III. BACKGROUND

The Ohio Department of Behavioral Health, Central Ohio Behavioral Healthcare

located in Columbus, Ohio is currently negotiating a personal service contract for

American Sign Language services. All services will be provided at Central Ohio

Behavioral Healthcare working with multi-cultural adult populations.

IV. SCOPE OF WORK AND DELIVERABLES

• Provide culturally competent interpretation (American Sign Language) of legal

and medical information to COBH patients.

• Interpreters adhere to standards of confidential communication and maintain

ethical business practices.

• This communication may include daily living skills information as well.

• This function is core to providing ADA compliant care to patients.

• Interpreters must be certified in American Sign Language.

• Interpreters must follow any internal rules or policies at COBH. Comply with

Joint Commission Standards

V. MINIMUM QUALIFICATIONS OF CONTRACTOR

• Interpreters must be certified in American Sign Language

• Interpreters must be HIPAA complaint

• Have sufficient interpreters serving Columbus, OH area

o Provide number of interpreters available, or

o Operation process handling customer’s demand.

Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24

of Ohio Revised Code.

VI. ETHICAL AND CONFLICT OF INTEREST REQUIREMENTS

Revised October 2025

No contractor or individual, company or organization seeking a contract shall promise or

give to any DBH employee any item of value that is of such character as to manifest a

substantial and improper influence upon the employee with respect to his or her duties.

No contractor or individual, company or organization seeking a contract shall solicit any

DBH employee to violate any of the conduct requirements for employees.

Any contractor acting on behalf of DBH shall refrain from activities that could result in

violations of ethics and/or conflicts of interest. Any contractor or potential contractor who

violates the requirement and prohibitions defined Section 102.03 or Section 102.04 of the

Ohio Revised Code is subject to termination of the contract or refusal by DBH to enter into

a contract.

Revised October 2025

PART THREE: GENERAL INSTRUCTIONS

The following sections provide a calendar of events, details on how to respond to this RFP and

how to get more information about this RFP. All responses must be complete and in the prescribed

format.

CALENDAR OF EVENTS & ONLINE INFORMATION

The schedule for this RFP is given with the Ohio|Buys solicitation and is subject to change.

DBH may change this schedule at any time. If DBH changes the schedule before the

Proposal Due Date, it will do so through an announcement on the Ohio|Buys web site area

for this. The web site announcement will be followed by an addendum to this RFP, which

also will be made available through the same Ohio|Buys web site, a possible new round

or lot may be started.

It is each prospective Proposer’s responsibility to check the Ohio|Buys web site’s

solicitation area for this RFP for current information and the calendar of events scheduled

through award of any contract.

Other than by adherence to the RFP Inquiry process, set forth within Ohio|Buys, no contact

related to this RFP shall be made with DBH until a contract award is announced.

Notwithstanding this prohibition, DBH, at its sole discretion, may request additional

information as part of the review process outlined below.

II. PROPOSAL FORMAT

Proposals must be prepared in accordance with instructions in this section. The proposal

must clearly outline how each of the deliverables of Part 2 Section IV will be completed

and with the time frames specified in that same section.

To be accepted, a proposal must include a technical proposal and a cost proposal as

described in this section, contain all the information specified for each of the categories

listed in this section, and meeting the requirements of this section. Both technical and cost

proposal will be identified within the RFP on the Ohio|Buys web site and must be filled out

in its entirety to be accepted.

A. Technical Proposal

a. Transmittal letter includes:

• Identifies the bidder

• The name, title, address, and telephone number of the proposer’s

contract person with authority to answer questions concerning the RFP

• The name, title, address, telephone number, and email address of the

proposer’s contact person with authority to execute a contract on behalf

of the proposer.

b. Organizational experience including:

• Information on the background of the firm or individual, including

background information of any subcontractor(s)

Revised October 2025

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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FY26 - 27 COBH ASL Services

Description

Attachment Preview

See Also