FY 2027 Chemicals for Water and Wastewater Treatment Plants Bid #30-26 Addendum 1

Invitation for Bids 30-26
FY 2027 Chemicals for Water and Wastewater Plants
Procurement Contact:
Karen D. Smitherman, Buyer & Strategic Sourcing Specialist, Email: kdsmitherman@maryville-tn.gov
MANDATORY COVER PAGE
PLEASE TYPE or PRINT CLEARLY
Company: Date:
City: State:
Contact Person: Telephone Number:
Email Address:
Communication regarding this Invitation for Bids (IFB) is limited to the Buyer listed above. Unauthorized
communication with other City of Maryville, Tennessee staff or officers is prohibited.
DIRECTIONS FOR SUBMISSION:
All data and documentation to be submitted as part of this solicitation shall become the property of the City of
Maryville, Tennessee. After a contract is executed, all qualifications, responses, documents, and materials
submitted shall be considered public information and will be made available for inspection in accordance with
the Tennessee Public Records Act.
Bid responses must be SUBMITTED VIA EMAIL to COMsealedbid@maryville-tn.gov; the title in the subject
line of the email shall be "30-26 Bid Submission." In the alternative you may submit a paper bid submittal to:
Attention: Karen D. Smitherman
IFB 30-26
332 Home Avenue
Maryville, TN 37801
The bid opening will be held on June 23, 2026 at 2:00 p.m. Eastern Time in the Auditorium of the City of
Maryville Operations Center. All bid responses must clearly include the Bidder's Name, Bid Number, and Bid
Title. Submissions received after the due date and time will be rejected and marked "Received too Late for
Consideration."
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SCHEDULE OF EVENTS
June 10, 2026 Bid available on City's website
Questions due no later than 12:00 p.m. Eastern Time
June 17, 2026 Submit all questions via email to: kdsmitherman@maryville-tn.gov
Addendum posted on City's website no later than 12:00 p.m. Eastern Time, if
June 18, 2026 needed
June 23, 2026 Bid submissions DUE NO LATER THAN 2:00 p.m. Eastern Time
Bid opening conducted in person at 2:00 p.m. Eastern Time in the
Auditorium of the City of Maryville, Tennessee Operations Center located at
June 23, 2026 332 Home Avenue, Maryville, TN 37801.
DESCRIPTION OF WORK & SPECIFICATIONS
The City is seeking qualified bidders to provide Chemicals for the Water and Wastewater Plants on an "as
needed" basis, subject to continuing need and availability of funds. Chemicals must be new, unless otherwise
approved prior to purchase by the City's designee. Chemicals must be delivered to the City of Maryville facility
as noted on the bid form. Bid price must be all-inclusive, full-delivered price. No additional fees (e.g. shipping,
energy surcharge) will be paid.
Quantities listed, if any, are estimates only and are not guaranteed. The City makes to commitment to
purchase any minimum or maximum quantity.
Bids will be awarded based on price, previously demonstrated performance of chemicals, and ability to delivery
in a timely manner.
CONTRACT TERMS
Term of Contract
The contract term shall run from July 01, 2026 through June 30, 2027, unless sooner terminated as provided
herein.
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Termination for Convenience
The City may terminate this Contract, in whole or in part, at any time for their convenience upon thirty days'
written notice to the supplier. The supplier shall be compensated only for goods and/or services delivered
and/or provided and accepted by the City prior to the effective date of the termination.
Non-Appropriation Clause
The continuation of this Contract is subject to the appropriation and availability of funds. In the event funds are
not appropriated, the City reserves the right to terminate this Contract without penalty upon written notice to the
supplier.
PURCHASE DETAILS
Delivery
Delivery shall be FOB Destination, freight prepaid and allowed, to the City of Maryville Water Filtration Plant
and Regional Wastewater Treatment Plant. The supplier shall bear all risk of loss until delivery to and
acceptance by the City.
Product Availability
Supplier shall maintain or have access to sufficient inventory of chemicals supplied under this Contract to
provide uninterrupted delivery of chemicals as needed. In the event of an emergency and/or natural disaster,
awarded supplier must be able to deliver chemicals within five business days from the date of order.
Turnaround Expectations
The awarded supplier will be expected to maintain a minimum stock of product in their warehouse at all times
in order to promptly fill any order placed by the City of Mayville, Tennessee.
Trial Use
A trial use of an unapproved product may be required before the bid is awarded. Please state your price and
price firmness validity. All quantities are approximate and may vary depending on treatment conditions or
treatment process changes.
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SPECIFICATIONS
In order for a bidder to be deemed responsive (i.e.: complies with all requirements listed in the solicitation and
their submittal will be included in the evaluation process), they must:
Refer to the attached required specification sheet included in the bid document and bid
as per specified. Due to equipment currently in operation, the City retains the right not to
accept alternates for some proprietary products. City further reserves the right to
purchase a blended product, if needed, due to season needs or water quality and/or
temperature.
Quantities provided for informational purposes only; the City's needs may require the purchase
of more or less chemicals. The City does not guarantee any quantity to be purchased.
PRICING MUST BE SUBMITTED USING THE MANDATORY BID PRICING SHEET.
All other mandatory pages must be completed, scanned, and uploaded/submitted as a single
PDF file.
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MANDATORY PAGE
IFB 30-26 BID FORM
Supplier Name:
PRICING: Suppliers must complete the pricing listed below and submit the forms with their response. Failure to do so will
result in your bid being deemed non-responsive. Pricing will include all work, equipment, and supplies to provide chemicals. Suppliers
are to provide firm pricing for each item as listed in the tables below. The price listed must include all costs associated with the work
(e.g.: insurance, salaries, per diems, overhead, profit, technology fees, licenses, fuel surcharges, and vehicle costs). No further
compensation will be paid by City unless authorized in writing by the City of Maryville Public Utility Director (or their designee) and
approved by the City Manager of the City of Maryville. Written approval must be received prior to work being scheduled or completed.
PROPOSED PROPOSED
ITEM DESCRIPTION QUANTITY UNIT PRICE TOTAL DELIVERY DATE
Tons (1-ton cylinders): CHLORINE(26Tons
anticipated use by Maryville Water Filtration $
1 Plant) 26 Tons (per ton) $
Tons (Bulk) based on a 23% content basis;
Liquid FLUOSILICIC ACID 25 tons anticipated
use by Maryville Water filtration Plant - 1,500 Direct Fill
gallon deliveries). *Direct fill option is being Option (50 $
requested due to current federal legislation. gallon (per gallon)
minimum)*
NOTE: This product is only to be delivered
between 7:00 a.m. and 1:00 p.m. Eastern $
2 Time. 25 Tons (per ton) $
Dry Tons (120 Wet Tons): CAUSTIC SODA,
25% (Maryville Water Filtration Plant - 4,200 to $
3 4,500 gallons per delivery). Quote as Dry Tons. 50 Tons (per ton) $
Liquid Gallons FERRIC SULFATE SOLUTION
(12% Iron (+3) Content) Maryville Wastewater $
4 Treatment Plant 98,000 (per liquid gallon) $
$
(per tote)
$
Totes: 275-gallon Caged IBC Totes of Sodium
(per tote
Hypochlorite (12.5% Solution). Non-returnable
5 Totes. (Maryville Wastewater Plant) 30 delivered) $
Tons: POLY ALUMINUM CHLORIDE (PAC)
(132 Tons anticipated use by Maryville Water
Filtration Plant - 4,500 gallon delivered)
The following products have been tested and $
deemed acceptable for use by the City of (per tote)
Maryville:
Delta-Floc 824 offered by USALCO
PAX XL8 offered by Kemira
Del-Pac 2020 by USALCO
DyPAC 5800 offered by Dycho Chemical
DyPAC 5590 offered by Dycho Chemical
DyPAC 5588 offered by Dycho Chemical
PLEASE INDICATE THE PRODUCT YOU ARE
OFFERING.
The above-listed products are proprietary in
nature. If you offer a product that you believe to
be equal to that described above, you may quote
it in the space listed below. Both Maryville plants
are capable of receiving a full truckload (4,500
gallons) of product. A TRIAL RUN OF YOUR
PRODUCT MAY BE REQUIRED PRIOR TO
ACCEPTANCE OF YOUR BID. SUCH TRIALS
WILL REQUIRE A SAMPLE OF 50 GALLONS TO
BE PROVIDED AT NO COST TO THE CITY OF
MARYVILLE. Any questions regarding the use of
your product for the City of Maryville must be
addressed to Karen Smitherman at
$
kdsmitherman@maryville-tn.gov prior to bid
6 opening. 132 (per ton) $
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Transporting totes of fluorosilicic acid from 302
$
Sam Houston School Road to Maryville Water
7 Filtration Plant, as needed. TBD (also define UOM)
Additional Notes on Chemicals
Chlorine: Tareweight will be stamped or painted on each cylinder. Must be ANSI Standard 60 approved for use in potable
water. Delivery not to exceed seven business days for City of Maryville after order is received.
Hydrofluosilicic Acid: Must be ANSI Standard 60 approved for use in treatment of potable water. Delivery not to exceed
five business days after order is received.
Poly Aluminum Chloride: Must be ANSI approved to meet Standard 60 for use in potable water. It shall also comply with
American Water Works Association Standards. Vendor must supply MSDS sheet, product literature and Certificate of
Analysis for the product. Please note that although each City has deemed certain PAC products as acceptable for use, tests
at each location have proven that certain products provide better results than others. Therefore, each City reserves the right
to change supplier and product during the term of the contract if it is determined that a different approved product will provide
a greater value to the City based on testing. Delivery not to exceed five business days after order is received. For delivery
to be accepted, a specific gravity document that reflects the current data for the product being delivered must be provided
to the City designee so our pumps can be dialed in directly for optimum performance.
Sodium Chloride: Vendor must provide Specification Sheets confirming that the Sodium Chloride being bid meets all the
requirements of the Bid Document shown above. Each specification must be substantiated with your response
documentation.
Note on Shipping
Prices for all chemicals shall reflect your anticipated shipping costs for the entire term of the contract. NO AUTOMATIC
FREIGHT OR FUEL SURCHARGE ADD-ONS WILL BE ACCEPTED. Any fuel surcharge which you believe is necessary
must be agreed upon by each respective City prior to shipping. Failure to deliver in a timely manner per bid specifications
may result in cancellation of contracts.
The City reserves the right to request and/or test samples of the product being delivered prior to accepting delivery of
chemical(s).
Due to safety concerns, the City designee must be present and authorize connection to any or all utilities; no driver is
allowed to connect to our system without the City designee's permission.
Note on Raw Materials Surcharge
While we understand that chemical prices are extremely volatile, no automatic raw materials surcharges will be allowed. If
conditions reach the point where you believe that a raw materials surcharge is necessary, it must first be discussed with
and agreed to by representatives of the City. A written and signed document outlining such agreement must be fully
executed. If such a surcharge is granted, the percentage increase may not be adjusted from time to time without agreement
by the City. Any raw materials surcharge which appears on an invoice without prior notice to the City will not be paid.
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MANDATORY PAGE
REFERENCES & EXCEPTIONS
Provide contact information for three current (within the last 12 months) clients that meet our requirements for
similar type of product and service for institutional, corporate, and government agencies. Notify your references
that the City will be contacting them via email. Email address is required. It is the bidder's responsibility to
ensure references respond to the City as required.
Entity: Contact Person:
Address: City, State, Zip:
Email Address:
Entity: Contact Person:
Address: City, State, Zip:
Email Address:
Entity: Contact Person:
Address: City, State, Zip:
Email Address:
Exceptions to Solicitation (if there are none, write "NONE"):
Indicate whether contract may be used by other governmental entities. Yes No
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MANDATORY PAGE
CERTIFCATIONS & SIGNATURES
I acknowledge the following to be Mandatory Pages for my submission to be considered:
Bid Cover Page
Bid Page
References & Exceptions Page Equal Opportunity & Non-
Non-
-9 Non-
Yes
they have not been barred from contracting with a unit of state or
Local government by any governmental entity. Yes
I acknowledge this Solicitation Requires Does not Require a Bid Bond Yes
I acknowledge this Solicitation Requires Does not Require
Performance & Payment Bonds Yes
Supplier understands that in submitting this bid/proposal, they waive all right to plead
any misunderstandings regarding the foregoing information presented in the Solicitation
Documents, including but not limited to, the City Purchasing Ordinance, Standard Terms
and Conditions, and all Addenda. Yes
I have carefully examined the Bid and any other document accompanying or made a part of the
able to perform if awarded this contract. I further certify under oath this solicitation response is made
without prior understanding, agreement, connection, discussion, or collusion with any other person,
Individual/Company/Corporation:
Printed Name and Title:
Telephone Number: Email:
Address:
Signature: Date:
Witness Name & Title (print):
Witness Signature:
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VENDOR INFORMATION FORM
Name:
Federal Tax ID Number:
Business License Number:
County & State of License:
Mailing Address:
Shipping Address:
Phone Number:
Fax Number:
Contact Person:
Email Address:
Corporation Sole Proprietor Partnership
Owner's Name if Sole Proprietor:
NEW VENDORS WILL BE ADDED AFTER RECEIPT OF THIS COMPLETED FORM AND
VERIFICATION OF A CURRENT BUSINESS LICENSE. VENDORS WITHOUT A CURRENT
BUSINESS LICENSE WILL NOT BE ACCEPTED.
IT IS THE RESPONSIBILITY OF THE FINANCE DEPARTMENT TO ENTER AND UPDATE
ALL VENDOR INFORMATION.
THANK YOU.
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