FWHA RFQ 4.17.26 – Pest Control Services

PEST CONTROL SERVICES
RFQ 4.17.26 - Pest Control Services
Publication Date: April 17, 2026 at 8:00 AM ET
Submission Deadline: May 18, 2026 at 5:00 PM ET

FORT WAYNE HOUSING AUTHORITY
RFQ 4.17.26 - Pest Control Services
Publication Date: April 17, 2026 at 8:00 AM ET
Submission Deadline: May 18, 2026 at 5:00 PM ET
Overview
The Fort Wayne Housing Authority (FWHA) is seeking qualified and experienced
contractors to provide professional pest control services across designated
residential properties and administrative facilities.
FWHA manages a portfolio of residential units and facilities within Fort Wayne,
Indiana. The Authority requires a contractor capable of delivering reliable,
responsive, and high-quality pest control services, including routine treatments,
inspections, and specialized services as needed.
This solicitation is being issued as a Request for Qualifications (RFQ) utilizing a Best
Value procurement method. The contract will be awarded to the firm whose
qualifications, experience, approach, and pricing are determined to be most
advantageous to FWHA.
Project Objectives
The primary objectives of this contract are to:
* Maintain a pest-free environment across all applicable FWHA properties
* Provide consistent, effective, and proactive pest control services
* Address pest-related issues quickly and efficiently to minimize impact on
residents
* Ensure all treatments are safe, compliant, and appropriate for residential
environments
* Support FWHA in maintaining compliance with HUD standards and local
health requirements
* Establish a reliable partnership with a contractor capable of meeting both
routine and emergent service needs

Scope of Services
General Description
The Fort Wayne Housing Authority (FWHA) is seeking a qualified contractor to
provide comprehensive pest control services across designated residential
properties and administrative facilities.
The Contractor shall provide all necessary labor, supervision, equipment, tools, and
EPA-approved materials required to perform pest control services. Services shall
include routine inspection, treatment, prevention, and eradication of pests, as well
as specialized services such as bed bug remediation and response to emergent
pest issues.
All services shall be performed in a manner that promotes safe, sanitary, and
habitable living conditions for residents while minimizing disruption to occupants
and staff.
General Requirements
The Contractor shall:
* Provide routine pest control services on a scheduled basis, as determined by
FWHA
* Conduct regular inspections to identify existing or potential pest issues and
recommend preventative measures
* Identify, treat, and prevent common pests including, but not limited to,
rodents, ants, cockroaches, spiders, and other typical infestations
* Provide bed bug inspection, treatment, and follow-up services to ensure
effective elimination
* Provide clear preparation instructions and coordinate with FWHA staff and
residents for bed bug treatments, including pre- and post-treatment
requirements
* Respond to service requests for emergent or severe pest issues in a timely
manner
* Utilize integrated pest management (IPM) practices where feasible to
minimize chemical use and improve long-term effectiveness
* Maintain detailed service records, including treatment logs, chemicals used,
and observations
* Provide service documentation at each visit, including notices or logs
indicating date of service, treatment performed, and technician
identification
* Utilize only EPA-approved products appropriate for residential environments
* Ensure all staff are properly trained, licensed, and qualified to perform pest
control services

* Comply with all applicable federal, state, and local regulations regarding
pesticide use, handling, and safety
* Provide Safety Data Sheets (SDS/MSDS) and product specifications for all
chemicals used upon request or prior to application
* Maintain a service log or treatment record at each property location
documenting all services performed
* Coordinate all treatments with FWHA staff to ensure proper access,
notification, and resident safety
* Ensure all pest control applications do not interfere with other maintenance
activities or occupancy
Work Hours
Standard work hours shall be Monday through Thursday, 8:00 AM to 5:00 PM, and
Friday from 8:00 AM to 12:00 PM.
Routine services shall be scheduled in coordination with FWHA. The Contractor
may be required to perform services outside of standard hours when necessary to
address urgent or emergency situations, with prior approval from FWHA.
Service Frequency & Response Time
The Contractor shall provide pest control services in accordance with an agreed-
upon service schedule and response time requirements established by FWHA.
Routine Services:
Routine pest control services shall be performed on a regular schedule (e.g.,
weekly, bi-weekly, or as otherwise determined by FWHA) to maintain effective pest
prevention and control across all designated properties.
Preventative Treatments:
Preventative pest control treatments shall be performed periodically (e.g., semi-
annually or as directed by FWHA) to minimize the risk of infestation.
Response to Service Requests:
The Contractor shall respond to non-emergency service requests within one (1)
business day of notification, unless otherwise approved by FWHA.
Emergency Services:
The Contractor shall respond to emergency or urgent pest control issues within
twenty-four (24) hours or sooner as required by FWHA.

Bed Bug Services:
Bed bug inspections and treatments shall be scheduled promptly upon notification.
Treatments shall include all affected areas, furniture, mattresses, and related
surfaces as required.
Follow-up treatments shall be completed in accordance with industry standards
(typically within 10-14 days).
The Contractor shall be responsible for ensuring complete eradication through
appropriate follow-up services.
Missed or Incomplete Services:
Any missed or incomplete services must be corrected promptly at no additional
cost to FWHA.
Performance and Approval Requirements
All services must be performed in a professional and workmanlike manner and
completed to the satisfaction of FWHA.
The FWHA representative must review and approve all completed services prior to
authorization for payment.
The Contractor shall:
* Ensure all treatments are effective and that pest issues are resolved through
appropriate follow-up services
* Address any deficiencies or re-treatment needs promptly and at no
additional cost when required
* Provide clear communication regarding service completion, findings, and
recommendations
* Notify FWHA in advance of scheduled treatments and provide details of
services to be performed
* No additional services or charges shall be incurred without prior approval
from FWHA
* FWHA reserves the right to determine the severity of infestation and approve
corresponding treatment levels and costs
FWHA reserves the right to reject services that do not meet established standards.
Payment will not be issued for services that are incomplete or unsatisfactory.

Failure to meet performance standards may result in corrective action, non-
payment, or termination of the contract.
Location of Work
FWHA properties are located throughout Fort Wayne, Indiana.
Services will be performed at various residential units, common areas, and
administrative facilities as identified by FWHA.
A listing of properties and units is provided in Attachment A - Property & Unit
Breakdown.
Contract Structure
The contract resulting from this solicitation shall be a requirements-type contract.
FWHA does not guarantee any minimum or maximum quantity of services.
Services will be provided on an as-needed basis in accordance with the Scope of
Services and at the rates established in the awarded contract.
The initial contract term shall be for a period of two (2) years, with the option to
renew for up to three (3) additional one-year terms at the sole discretion of FWHA,
subject to satisfactory performance, continued funding, and compliance with all
contract requirements.
FWHA reserves the right to award to one or more contractors if deemed to be in the
best interest of the Authority.
Procurement Timeline
Milestone Date
RFQ Issued April 17, 2026 at 8:00 AM ET
Questions Due May 1, 2026 at 12:00 PM ET
Responses Posted May 6, 2026 by 5:00 PM ET
Submission Deadline May 18, 2026 by 5:00 PM ET
Addenda will be posted on the FWHA website.

Submission Requirements
All responses must be submitted electronically to jmatuska@fwha.org.
Subject Line: "RFQ 4.17.26 - Pest Control Services"
Respondents shall submit:
* Completed Firm Information Form (Attachment D)
* Description of experience and qualifications
* Technical approach to providing services
* References
* Completed Pricing Sheet (Attachment B)
Questions and Addenda
All questions must be submitted in writing by May 1, 2026 at 12:00 PM to
jmatuska@fwha.org.
Responses will be posted via addenda on the FWHA website. No direct responses
will be provided.
Best Value Evaluation and Selection
FWHA will award contract(s) using a Best Value procurement approach. Proposals
will be evaluated and scored based on the following criteria:
Description Points
Cost - Bed Bug Treatment (Per Unit) 15
Cost - Pest Control (Per Unit) 10
Cost - Weekly General Pest Control Services 10
Technical Approach / Appropriateness 10
Warranty (Bed Bug Treatment) 20
Understanding of Requirements 5
Technical Capabilities / Management Plan 15
Experience & Past Performance 5
Years in Business 5
Proposal Quality / Completeness 5
TOTAL 100
Evaluation Criteria Definitions
Cost - Bed Bug Treatment (15 Points)
Evaluation of the respondent's proposed pricing for bed bug inspection, treatment,
and follow-up services on a per-unit basis. Cost will be reviewed for
reasonableness, completeness, and alignment with the scope of work.

Consideration will be given to pricing that reflects effective treatment and
eradication, not solely the lowest cost.
Cost - Pest Control (Per Unit) (10 Points)
Evaluation of the respondent's proposed pricing for general pest control services on
a per-unit basis. Cost will be assessed for reasonableness, consistency, and
alignment with the required services and anticipated level of effort.
Cost - Weekly General Pest Control Services (10 Points)
Evaluation of the respondent's proposed pricing for routine, scheduled pest control
services performed on a weekly basis. Consideration will be given to pricing
structure, completeness, and the ability to support ongoing preventative pest
management.
Technical Approach / Appropriateness (10 Points)
Evaluation of the respondent's overall technical approach to pest control services,
including methodology, treatment strategies, use of integrated pest management
(IPM) practices, and ability to effectively address varying levels of infestation.
Consideration will be given to the appropriateness, feasibility, and effectiveness of
the proposed approach.
Warranty (Bed Bug Treatment) (20 Points)
Evaluation of the respondent's proposed warranty for bed bug treatment services,
including duration, coverage, and conditions. Consideration will be given to
warranties that demonstrate confidence in treatment effectiveness and provide
assurance of complete eradication through follow-up services when necessary.
Understanding of Requirements (5 Points)
Evaluation of the respondent's demonstrated understanding of the scope of work,
service expectations, and operational requirements of FWHA. Consideration will be
given to the clarity, completeness, and responsiveness of the proposal.
Technical Capabilities / Management Plan (15 Points)
Evaluation of the respondent's operational capacity to perform the required
services, including staffing levels, qualifications, supervision, scheduling, response
capabilities, and overall management approach. Consideration will be given to the
respondent's ability to meet service demands and maintain consistent service
quality.
Experience & Past Performance (5 Points)
Evaluation of the respondent's experience performing similar pest control services,
including work for housing authorities, multi-unit residential properties, or
comparable environments. Consideration will be given to relevance, quality of past
work, and performance history.

Years in Business (5 Points)
Evaluation of the respondent's length of time in business providing pest control
services. Consideration will be given to demonstrated stability and sustained
operational experience.
Proposal Quality / Completeness (5 Points)
Evaluation of the overall quality, organization, and completeness of the proposal.
Consideration will be given to clarity, professionalism, and adherence to the
submission requirements outlined in this solicitation.
Final Selection
The contract will be awarded to the respondent whose proposal is determined to be
most advantageous to FWHA, based on the total evaluation score and overall best
value.
FWHA reserves the right to request clarifications, conduct interviews, establish a
competitive range, and request Best and Final Offers (BAFO).
Procurement Method
This procurement is being conducted as a Request for Qualifications (RFQ) utilizing
a Best Value procurement method in accordance with HUD Procurement
Handbook 7460.8 REV 2 and 2 CFR Part 200.
Award will be made to the responsible and responsive firm(s) whose qualifications,
experience, technical approach, and pricing are determined to be most
advantageous to FWHA.
FWHA reserves the right to conduct interviews, request additional information, or
negotiate terms as necessary.
Compliance Requirements
The selected contractor shall comply with all applicable federal, state, and local
laws and regulations.
This includes, but is not limited to:
* HUD Procurement Handbook 7460.8 REV 2
* 2 CFR Part 200
* Applicable environmental and pesticide regulations

Section 3 Requirements:
Section 3 requirements will apply if funded with HUD assistance. Compliance with
24 CFR Part 75 is required. No preference will be applied.
Maintenance Wage Requirements:
The contractor shall comply with applicable HUD maintenance wage rate
requirements. Wage determinations will be provided prior to contract execution or
by addendum.
Debarment and Suspension:
FWHA will verify contractor eligibility through SAM.gov.
Attachments
* Attachment A - Property & Unit Breakdown
* Attachment B - Pest Control Pricing Sheet
* Attachment D - Firm Information Form
* Attachment E - HUD & Federal Compliance Requirements