FVUC SCADA SYSTEM REPLACEMENT PROJECT

INFORMATION PACKET
for the
WATER, SEWER, GAS & ELECTRIC FACILITIES SCADA SYSTEM
REPLACEMENT PROJECT
prepared for:
FT. VALLEY UTILITY COMMISSION
prepared by:
ESG ENGINEERING
JANUARY 2026

FT. VALLEY UTILITY COMMISSION
Utility SCADA System - Design-Build Project
Information Packet to be Distributed to Respondents
January, 2025
General Information - FT. VALLEY UTILITY COMMISSION is seeking Statements of
Qualifications/Proposals (SOQ's) from qualified firms to provide design-build services for a new
Supervisory Control and Data Acquisition (SCADA) System to monitor and control various utility
system components throughout the Ft. Valley Utility Commission service area.
Statement of Qualification/Proposal submissions are required to be made to FT. VALLEY UTILITY
COMMISSION not later than _2:00_ pm on June 12,2026 to the FT. VALLEY UTILITY COMMISSION
board room located at 500 Anthoine St., Ft. Valley, GA 31030
Additional detailed information regarding the SOQ submittal requirements is provided in
Attachment 1.
Additional information regarding the existing SCADA System Sites and requirements for upgrades
is provided in Attachment 2.

ATTACHMENT 1
FT. Valley Utility Commission

General Terms and Conditions
Request for Qualifications/Proposal

Information
Price Proposal Form

GENERAL TERMS AND CONDITIONS
1. PROPOSAL TERMS AND CONDITIONS.
A. Individual discussions shall be conducted with two or more offerors deemed fully qualified,
responsible and suitable on the basis of the initial responses to provide the services. Emphasis
shall be placed upon the offeror's professional competence. The Commission may conduct
repetitive informal interviews in its discretion. The offerors shall be encouraged to elaborate
on their qualifications, performance data and staff expertise pertinent to the proposed project,
as well as alternative concepts for meeting the requirements of the Utility Facilities SCADA
System regulations. At the discussion stage, nonbinding estimates of total project costs may
be discussed, including but not limited to life-cycle costing, and where appropriate
nonbinding estimates of price for services. Proprietary information from competing offerors
shall not be disclosed to the public or to competitors, provided such information is properly
identified as such to the Commission. At the conclusion of discussion, on the basis of the
evaluation factors published in the Request for Proposal and all information developed in the
selection process to that point, the Commission shall select in the order of preference two or
more offerors whose professional qualifications and proposed services are deemed most
meritorious. Negotiations shall then be conducted, beginning with the offeror ranked first. If
a contract satisfactory and advantageous to the Commission can be negotiated at a price
considered fair and reasonable, the award shall be made to that offeror. Otherwise,
negotiations with the offeror ranked first shall be formally terminated and negotiations
conducted with the offeror ranked second, and so on until a contract can be negotiated at a
fair and reasonable price.
B. Should the Commission determine in writing and in its sole discretion that only one offeror
is fully qualified, or that one offeror is clearly more highly qualified than the others under
consideration, a contract may be negotiated and awarded to that offeror.
C. The Commission reserves the right to reject any and all proposals, and to waive minor
irregularities in any proposal.
D. The Commission reserves the right to request clarification of information submitted, and to
request additional information from any proposer.
E. The Commission reserves the right to award any contract to the next most qualified firm, if the
successful firm does not execute a contract within 30 days of being notified of selection.
F. Any and all contracts resulting from acceptance of a proposal by the Commission shall be in
a form supplied or approved by the Commission and shall reflect the specifications in this
RFP. The Commission reserves the right to reject any proposed agreement or contract that
does not conform to the specifications contained in this RFP and which

is not approved by the Commission Attorney.
G. The Commission shall not be responsible for any costs incurred by any offeror in preparing, submitting, or
presenting its response to the RFP.
H. The Commission reserves the right to negotiate a contract for additional services with the offeror in the
event that additional related services are required during the course of performance.
2. RESULTING CONTRACT
The successful offeror will be bound by the representations made in its response to the RFP.
3. OTHER INFORMATION
For additional information or explanation of the contents or intent of these specifications,
please e-mail, or write your questions to:
Name: Clay Walker
Title: General Manager
Address: 500 Anthoine St., Ft. Valley, GA 31030
Phone Number: 478-825-7701
Questions pertaining to technical requirements of the SCADA system please email or write
your questions to:
Name: Charlie Bridges
Title: Project Manager
Address: 6400 Peake Rd., Macon, GA 31210
Email Address: rkeith@inframark.com
Upon request, the Commission will provide copies of this document in MS Word format
(.doc) to assist with responses.

Attachment A
STATEMENT OF QUALIFICATIONS AND EXPERIENCE
Expressions of interest in response to this Request for Proposal shall be made by submitting a
statement of qualifications, including background and experience of staff members who would be
assigned to the work, summary of members who would be assigned to the work and a summary
listing of similar projects conducted by the firm. The firm must have a proven record of experience
in providing similar services. When applicable to the category of services governed by the
proposal, the Offeror should address the following criteria:
1. Specific training, knowledge and experience relating to the provision of the requested
services.
2. Thorough knowledge, as applicable, of all relevant federal, state and local codes,
regulations, standards and requirements relating to the proposed services, including if
applicable knowledge of any standards required to ensure functionality of the project as a
completed whole.
3. Proven track record of success with similar services.
Each firm submitting a proposal for items included in this RFP shall prepare and submit the
following information, in addition to addressing the qualifications stated above:
1. Name of Firm or Business
2. Business Address
3. Business Phone Fax No.
4. E-mail address
5. How many years have you been in business in Georgia and under what names?
6. General Character of services provided by your firm:
7. Georgia Sales Tax Registration No., if applicable:
8. Federal I.R.S. Identification No.:
9. List the places of operation:
.

10. Provide a clear statement of your experience and qualifications relevant to services
proposed to be provided.
11. Execute and return this Statement of Qualifications, Attachment B and Attachment C.
12. I certify that I:
* am capable of providing the services as outlined in this proposal,
* will comply with the rules and regulations outlined by the U.S. Code, the Code of
Georgia and all rules and regulations of the Commission, and other applicable laws
and regulations.
STATE OF GEORGIA,
CITY/COMMISSION of , to-wit:
The foregoing Statement of Vendor Qualifications was acknowledged before me this
day of , 20 , by .
My Commission expires: / /
Notary Public

Attachment B
NON COLLUSION CERTIFICATION
The following certifications are made:
1. The bid or offer (1) is made without prior participation, understanding, agreement, or
connection with any corporation, firm or person submitting a bid/offer for the same
materials, supplies, equipment, or services with respect to the allocation of the business
afforded by or resulting from the acceptance of the bid or proposal, (2) is in all respects fair
and without collusion or fraud, and (3) is or is intended to be competitive and free from
any collusion with any person, firm or corporation.
2. The offeror has not offered or received any kickback from any other offeror or Contractor,
supplier, manufacturer, or subcontractor in connection with the bid/offer on this
solicitation. A kickback is defined as an inducement for the award of a contract,
subcontracts or order, in the form of any payment, loan, subscription, advance, deposit of
money, services or anything, present or promised, unless consideration of substantially
equal or greater value is exchanged. Further, no person shall demand or receive any
payment, loan, subscription, advance, and deposit of money, services or anything of value
in return for an agreement not to compete on a public contract.
3. The offeror is not a party to nor has he participated in nor is obligated or otherwise bound
by agreement, arrangement or other understanding with any person, firm or corporation
relating to the exchange of information concerning bids, prices, terms or condition upon
which the contract resulting from the acceptance of his bid or proposal is to be performed.
4. The offeror understands that collusive bidding is a violation of O.C.G.A 16-10-22 and
federal Law, and can result in fines, prison sentences, and civil damage awards and agrees
to abide by all conditions of this proposal.
5. The offeror or subcontractor has not and will not confer on any public employee having
official responsibility for a procurement transaction any payment, loan, subscription,
advance, deposit of money, services or anything of more than nominal value, present or
promised, unless consideration of substantially equal or greater value is exchanged.
The Remainder of This Page Intentionally Left Blank

Offeror
By:
STATE OF GEORGIA,
CITY/COMMISSION of , to-wit:
The foregoing Non Collusion Certification was acknowledged before me this day
of , 20 , by .
My Commission expires: / /
Notary Public

Attachment C
The undersigned submits the following proposal desiring to provide (insert project
name) for the Commission.
4. Authorization:
Firm Name Date
Mailing Address Phone Number
State, Zip Fax Number
By Title
Contact Name (if different from above) Contact Phone Number