Furniture Reconfiguration and Cleaning

Event Name

Business Unit

Event ID

Event Status

Buyer Name

Sealed Event

Multiple Bids

Contact Information

Description

*****THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. Visit the SWIFT Supplier Portal @ mn.gov/supplier*****

PURPOSE: The purpose of this Request for Proposal (RFP) is to establish contract(s) for the reconfiguration and cleaning of modular office furniture workstations to meet the evolving workforce and business needs for State agencies and Cooperative Purchasing Venture (CPV) members across Minnesota.

CONTRACT VALUE:  The estimated total dollar value of the contract for one year is $1,000,000.00. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.

CONTRACT PERIOD:  The term of this contract is anticipated to be from August 1, 2025 to July 31, 2027, with the option to extend up to an additional three (3) years in increments determined by the State.

QUESTION AND ANSWER PERIOD: Questions must be submitted in writing to cassandra.m.jensen@state.mn.us by 3:00 PM Central Time, January 29, 2025.  All questions received by the due date and time will be responded to via an addendum.  Contact regarding this solicitation with any State personnel other than the staff person listed above may result in the rejection of the response.

For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.

Responders need to submit all requested documentation, including, but not limited to, the following documents:

1.        Attachment A: Responder Declarations
2.        Attachment B: Exceptions to State's Standard Terms and Conditions
3.        Attachment D: Responder Forms
a.        Veterans Preference Form
b.        Workforce and Equal Pay Declaration Page
4.        Attachment E: Additional Information
5.        Exhibit D: Pricing
a.        Exhibit D, Supplement 1: Sample Invoice and Sample Quote
b.        Exhibit D, Supplement 2: Price Schedule
6.        Exhibit A, Supplement 2 First - Tier Subcontractors List
7.        Exhibit A, Supplement 3 Additional Subcontractors List
8.        Exhibit G: Additional Attachments
a.        Insurance Certificate
b.        Sustainable Product or Manufacturer Certifications or Other Documentation
c.        Safety Data Sheets (SDS)

Event Start Date

Event End Date

Event Round

Event Version

Event Format

Event Type

Edits to Submitted Bids

Payment Terms