Furnish Janitorial Services at Baton Rouge Nursing

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STATE OF LOUISIANA
SOUTHEASTERN LOUISIANA UNIVERSITY
HAMMOND, LOUISIANA
(A Member of the University of Louisiana System)
INVITATION TO BID
TO
FURNISH JANITORIAL CLEANING CONTRACT SERVICE AT SELU SCHOOL OF
NURSING FACILITY 4849 ESSEN LANE, BATON ROUGE, LOUISIANA FOR
SOUTHEASTERN LOUISIANA UNIVERSITY
ISSUING AGENCY: Southeastern Louisiana University
Purchasing Department
SLU 10800
Hammond, LA 70402
DIRECTOR OF PURCHASING: Richard Himber
PROCUREMENT SPECIALIST: Monette Scott
Ph: (985)549-5324
Fx: (985)549-3810
CONTRACT COORDINATOR: Shane Purvis, Physical Plant
Ph: (985)549-3333 / Fx: (985)549-5053
ITB RELEASE DATE: April 2, 2026
CONFERENCE DATE: April 8, 2026--> MANDATORY FOR ALL BIDDERS!
CONFERENCE TIME: 10:00 a.m., Central Time
CONFERENCE MEETING PLACE: SLU School of Nursing Building Lobby
4849 Essen Lane
Baton Rouge, Louisiana
Failure to be represented at the mandatory
pre-bid conference shall cause rejection of the
bid without further consideration.
DEADLINE FOR FAX INQUIRIES: April 9, 2026 FAX 985-549-3810
BID OPENING DATE: April 23, 2026
BID OPENING TIME: 4:00 p.m., Central Time
BID OPENING LOCATION: Southeastern Louisiana University
Purchasing Department
Property Control & Supply Building
2400 North Oak Street
Hammond, LA
This ITB is available in electronic form at
https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubMain.cfm. It is available in PDF format
or in printed form by submitting a written request to the Procurement Specialist listed
above. It is the Bidder's responsibility to check the Office of State Procurement LaPAC
website frequently for any possible addenda that may be issued. Southeastern is not
responsible for a bidder's failure to download any addenda documents required to
complete an Invitation to Bid.

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SOUTHEASTERN LOUISIANA UNIVERSITY
BID RESPONSE FORM
BIDDER'S NAME:
TELEPHONE NO.: FAX NUMBER:
ADDRESS:
MAILING CITY STATE ZIP
Scope of Service: Furnish Janitorial Cleaning Contract Service
Service Locations
A. Baton Rouge Center School of Nursing
Contract Period:
Commence: July 1, 2026 and Terminate: June 30, 2027
I/we do hereby acknowledge receipt of the following addenda (if any):
No. Dated No. Dated
I/we do hereby declare that I/we have carefully examined the bid requirements
and specifications, and having personally inspected the site, that I/we have a
clear understanding of the Invitation to Bid. I/we do hereby propose to provide
the necessary labor, equipment, materials, cleaning supplies and other means for
performing janitorial housekeeping service. I/we do hereby agree to maintain
and complete, in a thoroughly professional manner, the proposed contract work
for the sum indicated on the bid proposal form.

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BID RESPONSE FORM
SIGNATURE CONSTITUTES ACCEPTANCE: Signature to the bid response form shall be
construed as acceptance of the ITB in its entirety.
AUTHORIZED OFFICIAL:
(Signature) (Print or Type Name)
TITLE: DATE:
NOTE: Evidence of authority to submit the bid shall be required in accordance with R.S.
39:1594(C)(4). The person signing the bid must be: (1) A current corporate officer,
partnership member or other individual specifically authorized to submit a bid as
reflected in the appropriate records on file with the Secretary of State; or (2) The
signature on the bid is that of an authorized representative of the corporation,
partnership, or other legal entity and the bidder submits or provides upon request a
corporate resolution, certification as to the corporate principal, or other documents
indicating authority which are acceptable to the public entity, including registration on
an electronic Internet database maintained by the public entity.. By signing the bid,
the bidder certifies compliance with the above.
NOTE: All "BID RESPONSE FORM" pages to be included in the bidder's
response

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BID RESPONSE FORM
PART A - BATON ROUGE SCHOOL OF NURSING
Contract Service Per Unit Calculation TOTAL
Factor
1. All Daily / Weekly /
Monthly / Quarterly / ________ Multiplied __________
Semiannual / Annual per month X 12
Specified Services

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BID RESPONSE FORM
OTHER BID PRICES REQUIRED
Bidders shall be required to quote on the following janitorial services costs
should a need arise in a University facility to perform work outside the scope
of the contract work. Prices shall not be used in determination of the
successful bidder, but should be reasonable charges in accordance with industry
standards or pro-rated with prices quoted elsewhere in this bid.
1. Additional Clean-Up Cost (including supplies) = per labor hour
The price shall indicate the applicable cost per labor hour (including
supplies) should additional cleaning services (excluded are floor
stripping and waxing) be required in any facility, e.g. clean-up
following special functions. Bid price to be cost per labor hour.
Special functions shall be considered those activities that are of a
nonrecurring nature in the facility and shall require immediate clean-up
after the scheduled service hours stated herein or the one-time need for
cleaning services in other facilities at the University. The Contract
Coordinator or Building Coordinator shall be responsible for requesting
these additional services.
2. Adding Building(s) Cost (including supplies) = per square foot
This cost encompasses all requirements listed to provide additional
daily/weekly/monthly/quarterly/semiannual/annual custodial services to
the contract at a cost per square foot. Including but not limited to
nights or weekends. The quoted cost will be used to add additional
academic and administrative buildings.
3. Additional cost for Floor Stripping and Waxing = per square foot
Charge to provide additional service for stripping and waxing beyond
the scope of the contract work in this contract or in any facility not
covered by this contract at a per square foot cost.
4. Additional cost for Floor Top Scrubbing and Waxing = _____________ per
square foot. Charge to provide additional service for top scrubbing and
waxing beyond the scope of the contract work in this contract or in any
facility not covered by this contract at a per square foot cost.
5. Additional cost for Carpet Shampooing = per square foot
Charge to provide additional service for carpet shampooing beyond the
scope of the contract work in this contract or in any facility not
covered by this contract at a per square foot cost.
6. *Additional cost for Window Cleaning = per square foot
Charge to provide additional service for window cleaning, beyond the
scope of the contract work in this contract at a per square foot cost.
*Includes those windows only accessed by special equipment, extension
ladders, lifts, etc.
Upper level exterior windows shall be cleaned with the proper extension
washer equipment or by other approved safe method acceptable and
approved in writing by the Contract Coordinator.
7. Additional cost for Pressure Washing = per square foot
Charge to provide additional service for pressure washing beyond the
scope of the contract work in this contract or in any facility not
covered by this contract at a per square foot cost.

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BID RESPONSE FORM
8. After Hours or Emergency Call Outs = = per labor hour
The charge to answer after hours or emergency call outs due to emergency
situations, flooding, etc.

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BID RESPONSE FORM
The following information to be included with bid response:
I. EACH BIDDER TO FURNISH A LIST WITH THE BID RESPONSE of at least three (3)
client contracts of 70,000 total square feet or greater for which the
Bidder is currently providing janitorial services in good standing. Of
these three (3), at least one (1) of the accounts listed must be at an
athletic/fitness club, hospital, college or university in order to
establish the vendor's experience in handling contracts similar to the one
presented in this ITB.
This list should include the name of THE BUSINESS, THE ADDRESS, THE
TELEPHONE NUMBER, A CONTACT PERSON and THE APPROXIMATE SQUARE FOOTAGE of
the business. Pre-prepared reference lists should not be used to meet this
section response.
BUSINESS NAME/ADDRESS/CITY/STATE TELEPHONE CONTACT SQ. FOOTAGE
1.
2.
3. College, University, Hospital, or Athletic/fitness Club Reference:

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BID RESPONSE FORM
II. A complete list of cleaning chemicals to be used for daily, weekly,
monthly, quarterly, semester break, semiannual, and annual cleaning. The
products must be listed by name brand and supplier. At a minimum, this
list shall include all products required under Equipment and Supplies to
be provided by contractor. The Contract Coordinator in consultation with
the successful vendor may add, delete or change products used.
CLEANING CHEMICALS TO BE USED
CLEANER BRAND TO BE USED / SUPPLIER
1. Upholstery Shampoo
2. Carpet/Rug Shampoo
3. Floor Stripper
4. Floor Wax/Finish
5. Germicidal Cleaner
6. Spot Stain Remover
7. Gum Remover
8. Toilet Bowl Cleaner
9. Formica Cleaner
12. Fiberglass Cleaner
11. Furniture Polish
12. Glass Cleaner
13. Stainless Steel Cleaner ______________________________________
14. Graffiti Remover ______________________________________
15. Ceramic Tile Cleaner ______________________________________
16. Wax Rejuvenator ______________________________________
17. All-Purpose Floor Cleaner ______________________________________
18. Baseboard Wax Remover ______________________________________
19. Enzyme Cleaner ______________________________________
20. Mildew/ Mold Remover _____________________________________

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BID RESPONSE FORM
List any additional cleaners to be used below:
1.
2.
3.

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BID RESPONSE FORM
III. A. Toilet tissue and roll towels must fit in the current dispensers.
Please indicate brand of tissue to be used:
( ) Supply Works Renown, 2-ply, 4.5" x 3.75", 500 sheets/roll, white
#06104-GS
( ) Comparable tissue offered:
Submit Sample
( ) Supply Works Renown, 2-ply, 3.46" x 1,000'/roll, white #REN06101
( ) Comparable tissue offered:
Submit Sample
** If bidding toilet tissue and roll towels that do not fit in the current
dispenser, the current contractor must furnish and install new dispensers.
This must be approved by the contract coordinator.
A. Instant Hand Sanitizer, if bidder will not be using Purell Instant Hand
Sanitizer 1200 ml, 5456-04, the bidder is to provide a sample of
comparable along with descriptive literature for the brand to be used.
If the hand sanitizer does not fit in the current dispensers the
contractor must furnish and install new dispensers.
Please indicate brand of hand sanitizer to be used:
( ) Purell Instant Hand Sanitizer 5456-04, capacity 1200 ml, Brand
Purell, description Hand Sanitizer Refill, manufactures part
number 5406-04, type refills.
( ) Other:
IV. List at least two (2) cleaning supplier references to establish good
standing and ability to secure cleaning supplies upon demand. (Please
include name, address, phone number, and contact person.)
Please list Cleaning Supplier References below:
BUSINESS NAME BUSINESS ADDRESS TELEPHONE CONTACT
1.
2.