Furnish and Deliver a Fourth of July Pyrotechnic Display

Agency:	Somerset County
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	238990 - All Other Specialty Trade Contractors
Posted Date:	Feb 22, 2024
Due Date:	Mar 6, 2024
Solicitation No:	PCC-0006-24
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Category: Bids
Contract Number: PCC-0006-24
Posting Date: 02/22/2024
Responses Due: 03/06/2024

Bid Document: Bid Document

You are subscribed to Bidding Notices provided courtesy of Somerset County Board of Commissioners.

The following bid opportunity has been posted:

Furnish and Deliver a Fourth of July Pyrotechnic Display

Contract #: PCC-0006-24

View most recent and previous bid opportunities

All Addenda will be issued on the website. Therefore, all interested respondents should check the website from now throughout the procurement opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

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SOMERSET COUNTY PARK COMMISSION

PURCHASING DIVISION

PO BOX 3000 – 20 GROVE STREET

MELISSA A. KOSENSKY, QPA, CCPO, RPPO SOMERSET COUNTY ADMINISTRATION BUILDING

Purchasing Agent

SOMERVILLE, NJ 08876 - 1262

PHONE: (908) 231-7043

Fax: (908) 575-3917

NOTICE TO BIDDERS

Sealed bids will be received by the Purchasing Agent for the Somerset County Park Commission on

March 6, 2024 at 4:00pm prevailing time in the Purchasing Division, Somerset County Administration

Building, 20 Grove St., Somerville, NJ 08876 at which time and place bids will be opened and read in

public for:

Furnish and Deliver a Fourth of July Pyrotechnic Display

Contract #: PCC-0006-24

We value the integrity of the procurement process, and in full transparency, the bid opening will be

conducted via Live-Stream from the County Commissioners Meeting room. You can access the Live-

Stream from the County’s homepage at the prevailing date and time stated in this Notice to Bidders.

During the bid opening process, the bidders will be announced as well as bid amounts. Also, the bid

tabulation will be posted, as always, to the Purchasing webpage once available.

Bid responses must be made on the standard proposal forms, be enclosed in a sealed package bearing

the name and address of the bidder and the “BID TITLE NAME & CONTRACT #” on the outside,

addressed to Melissa A. Kosensky, Purchasing Agent, at the address above.

Specifications and instruction to bidders may be obtained at the County Purchasing Office or the

Somerset County Park Commission website at www.somersetcountyparks.org and on the Somerset

County website www.co.somerset.nj.us.

Any Bid Addenda will be issued on the County and Somerset County Park Commission websites, and

processed in accordance with N.J.S.A. 40A:11-23(c)(1). All interested bidders should check the website

from now through bid opening. It is the sole responsibility of the respondent to be knowledgeable of all

addenda related to this procurement.

Bidders shall comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17-27 et seq.

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent – Somerset County

REV 3/2023

SOMERSET COUNTY PARK COMMISSION

GENERAL INSTRUCTIONS

1. SUBMISSION OF BIDS

A. Sealed bids shall be received in accordance with public advertisement as required by law, a

copy of said notice being attached hereto and made a part of these specifications.

B. Each bid shall be submitted on the proposal form attached, in a sealed envelope

(1) Addressed to the Purchasing Agent

(2) Bearing the name and address of the bidder on the outside

(3) Clearly marked “BID” with the contract name and number being bid. Provide One (1)

Original & One (1) copy of the bid. Faxed or emailed bids will NOT be accepted.

C. It is the bidder’s responsibility to ensure that bids are presented to the Purchasing Agent on

the hour and at the place designated. Bids may be hand delivered or mailed; however, the

Somerset County Park Commission disclaims any responsibility for bids forwarded by regular

or express mail. If the bid is sent by express mail, the designation in B. above must

also appear on the outside of the express company envelope. Bids received after the

designated time and date will be returned unopened.

D. The Somerset County Park Commission reserves the right to postpone the date for

presentation and opening of bids and will give written notice of any such postponement to

each prospective bidder as required by law.

E. Sealed bids forwarded to the owner before the time of opening of bids may be withdrawn

upon written application of the bidder who shall be required to produce evidence showing

that the individual is or represents the principal or principals involved in the bid. Once bids

have been opened, they shall remain firm for a period of sixty (60) calendar days.

F. Each bid proposal form must give the full business address, business phone, fax, e-mail, the

contact person of the bidder, and be signed by an authorized representative as follow:

• Bids by partnerships must be signed in the partnership name by one of the members of

the partnership or by an authorized representative followed by the signature and

designation of the person signing.

• Bids by corporations must be signed in the legal name of the corporation, followed by the

name of the State in which incorporated and must contain the signature and designation

of the president, secretary or other person authorized to bind the corporation in the

matter.

• Bids by sole-proprietorship shall be signed by the proprietor.

• When requested, satisfactory evidence of the authority of the officer signing shall be

furnished.

G. Multiple Bids Not Accepted

More than one bid from an individual, a firm or partnership, a corporation or association

under the same or different names shall not be considered.

H. Official Request for Bid packages are available from the County’s and Somerset County Park

Commission websites at www.co.somerset.nj.us and www.somersetcountyparks.org at no

cost to the prospective bidders. All addenda are posted on both site’s and issued in

accordance with N.J.S.A. 40A:11-23(c)(1). Potential bidders are cautioned that they are

bidding at their own risk if a third party supplied the specifications that may or may not be

complete. The Somerset County Park Commission is not responsible for third party supplied

specifications.

I. Results of all bids are posted on the County and Somerset County Park Commission’s

website.

REV 3/2023

2. BID SECURITY

The following provisions, if indicated by an (X), shall be applicable to this bid and be

made a part of the bidding documents:

A. BID GUARANTEE

Bidder shall submit with the bid a certified check, cashier’s check or bid bond in the amount

of ten percent (10%) of the total price bid, but not in excess of $20,000, payable

unconditionally to the Somerset County Park Commission.

When submitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond

from a surety company authorized to do business in the State of New Jersey and acceptable

to the Somerset County Park Commission.

The check or bond of the unsuccessful bidder(s) shall be returned as prescribed by law. The

check or bond of the bidder to whom the contract is awarded shall be retained until a

contract is executed and the required performance bond or other security is submitted.

The check or bond of the successful bidder shall be forfeited if the bidder fails to enter into a

contract pursuant to statute. Failure to submit required guarantee shall be cause for

rejection of the bid.

B. CONSENT OF SURETY

Bidder shall submit with the bid a Certificate (Consent) of Surety with Power of Attorney for

full amount of bid price from a Surety Company authorized to do business in the State of

New Jersey, and acceptable to the Somerset County Park Commission stating that it will

provide said bidder with a Performance Bond in the full amount of the bid. This certificate

shall be obtained in order to confirm that the bidder to whom the contract is awarded will

furnish Performance and Payment bonds from an acceptable surety company on behalf of

said bidder, any or all subcontractors or by each respective subcontractor or by any

combination thereof which results in performance security equal to the total amount of the

contract, pursuant to N.J.S.A. 40A11-22.

Failure to submit this shall be cause for rejection of the bid.

C. PERFORMANCE BOND

Successful bidder shall simultaneously with the delivery of the executed contract, submit an

executed bond in the amount of one hundred percent (100%) of the acceptable bid as

security for the faithful performance of this contract.

The performance bond provided shall not be released until final acceptance of the whole

work and then only if any liens or claims have been satisfied. The surety on such bond or

bonds shall be a duly authorized surety company authorized to do business in the State of

New Jersey pursuant to N.J.S.A. 17:31-5. For multi-year contracts, the Performance Bond

may be resubmitted each year on the Contract Anniversary Date for the amount remaining

on the contract.

Failure to submit this with the executed contract shall be cause for declaring contract null

and void pursuant to N.J.S.A. 40A:11-22.

D. LABOR AND MATERIAL (PAYMENT) BOND

The successful bidder shall with the delivery for the performance bond submit an executed

payment bond to guarantee payment to laborers and suppliers for the labor and material

used in the work performed under the contract.

REV 3/2023

Failure to submit a labor and material bond with the performance bond shall be cause for

declaring the contract null and void.

E. MAINTENANCE BOND

Upon acceptance of the work by the Somerset County Park Commission, the contractor shall

submit a maintenance bond (N.J.S.A. 40A:1-16.3) in an amount not to exceed 100% of the

project costs guaranteeing against defective quality of 3work or materials for the period of:

1 Year

2 Years

3. PREPARATION OF BIDS (PRICING INFORMATION AND FORMS)

A. (1). The Somerset County Park Commission is exempt from any local, state or federal sales,

use or excise tax. Somerset County Park Commission shall not pay for New Jersey State

Sales and Use Tax that are included in any invoices. Somerset County Park Commission will

not pay service charges such as interest and late fees.

(2). The Somerset County Park Commission or any of its offices and divisions will not

complete credit applications as a result of contract(s) resulting from award based on

these specifications.

The County of Somerset is rated by:

Standard & Poor’s Ratings Group: AAA

Moody’s Investors Services: Aaa

Dun and Bradstreet

B. Bid responses shall be signed in ink (Original Signature Required) by the bidder; all

quotations shall be made with a typewriter/computer or pen and ink. Any quotation showing

any erasure alteration must be initialed by the bidder in ink. Unit prices and totals are to be

inserted in spaces provided.

C. Failure to sign and give all information in the bid may result in the bid being rejected.

D. Estimated Quantities (Open-Ended Contracts, Purchase as Needed) The Somerset County

Park Commission has attempted to identify the item(s) and the estimated amounts of each

item bid to cover its requirements; however, past experience shows that the amount ordered

may be different than that submitted for bidding. The right is reserved to decrease or

increase the quantities specified in the specifications pursuant to N.J.A.C. 5:30-11.2 and

11.10. NO MINIMUM PURCHASE IS IMPLIED OR GUARANTEED.

E. Bidders shall insert prices for furnishing goods and services required by these specifications.

Prices shall be net including any charges for packing, crating, containers etc. All

transportation charges shall be fully prepaid by the contractor, F.O.B. destination and

placement at locations specified by the Somerset County Park Commission. As specified,

placement may require inside deliveries. No additional charges shall be allowed for any

transportation costs resulting from partial shipments made for the contractor’s convenience.

F. Any bidder may withdraw their bid at any time before the time set for receipt of bids.

G. All forms shall be completed and attached to the bid proposal. BIDDER IS ALERTED TO THE

BID DOCUMENT CHECK LIST PAGE.

H. Results of all bids are posted on the County website www.co.somerset.nj.us and Somerset

County Park Commission web site www.somersetcountyparks.org

REV 3/2023

4. FIRM FIXED CONTRACT

This is a firm fixed contract, prices firm, FOB Somerset County Park Commission locations. No

price escalation. The vendor shall void the contract and permit the Somerset County Park

Commission to solicit open market pricing should any price increase or surcharge be imposed.

5. INTERPRETATIONS AND ADDENDA

A. The bidder understands and agrees that its bid is submitted on the basis of the specifications

prepared by the Somerset County Park Commission. The bidder accepts the obligation to

become familiar with these specifications.

B. Bidders are expected to examine the specifications and related documents with care and

observe all their requirements. Ambiguities, errors or omissions noted by bidders should be

promptly reported in writing to the Purchasing Agent. In the event the bidder fails to notify

the Somerset County Park Commission of such ambiguities, errors or omissions, the bidder

shall be bound by the bid.

C. No oral interpretation of the meaning of the specifications will be made to any bidder. Every

request for an interpretation shall be in writing, addressed to the Purchasing Agent,

referencing the Contract Name and Contract Number in the subject line, at

PurchasingDiv@co.somerset.nj.us. In order to be given consideration, written requests for

interpretation and or clarification must be received at last three (3) business days prior to

the date fixed for the opening of the bids.

D. All interpretations, clarifications and any supplemental instructions will be in the form of

written addenda to the specifications, and will be distributed to all prospective bidders. All

addenda so issued shall become part of the specification and bid documents, and shall be

acknowledged by the bidder by completing the Acknowledgement of Receipt of Addenda

form. The Somerset County Park Commission’s interpretations or corrections thereof shall

be final.

Pursuant to N.J.S.A. 40A:11-23(c)(1) when issuing addenda, the owner shall provide

required notice prior to official receipt of bids to any person who has submitted a bid or who

has received a bid package. They will be sent via electronic transmissions to those known

recipients of the bid specifications.

E. Discrepancies in Bids

1. If the amount shown in words and its equivalent figures do not agree, the written words

shall be binding. Ditto marks are not considered writing or printing and shall not be

used.

2. In the event that there is a discrepancy between the unit prices and the extended totals,

the unit prices shall prevail. In the event there is an error of the summation of the

extended totals, the computation by the Somerset County Park Commission of the

extended totals shall govern.

6. BRAND NAMES, STANDARDS OF QUALITY AND PERFORMANCE

A. Brand names and or descriptions used in this bid are to acquaint bidders with the type of

commodity desired and will be used as a standard by which alternate or competitive

materials offered will be judged. Competitive items must be equal to the standard described

and be of the same quality of work.

B. Variations between the goods and services described and the goods and services offered are

to be fully identified and explained by the bidder on a separate sheet and submitted with the

bid proposal form. Vendor’s literature will not suffice in explaining exceptions to these

specifications. In the absence of any exceptions by the bidder, it will be presumed and

required that materials as described in the proposal be delivered.

REV 3/2023

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