Full-Service Chiller Maintenance and Repair
| Agency: | State Government of North Carolina |
|---|---|
| State: | North Carolina |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | May 5, 2026 |
| Due Date: | May 28, 2026 |
| Solicitation No: | 274-ES-FO-FY26-FullServiceChillerMaint |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Solicitation Number: | 274-ES-FO-FY26-FullServiceChillerMaint |
| Project Title: | Full-Service Chiller Maintenance and Repair |
| Description: | The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following service: Chiller Full Maintenance and Repair Services. The City of Raleigh requests proposals for full maintenance/repair services for Chillers and corresponding services at various locations identified in Appendix V. |
| Opening Date: | 5/28/2026 3:00 PM |
| Posted Date: | 5/5/2026 |
| Status: | Open |
| Department: | CITY OF RALEIGH |
|
Solicitation Number
*
274-ES-FO-FY26-FullServiceChillerMaint
|
Department
CITY OF RALEIGH
|
Status Reason
Open
|
|
|
Opening Date
2026-05-28T15:00:00.0000000
|
Posted Date
*
2026-05-05T14:03:34.0000000Z
|
Primary Commodity Code
Construction Services
|
|
|
Mandatory Conference/Site Visit
—
—
|
Special Instructions
Bid Agent: Steven.Chelini@raleighnc.gov
|
Solicitation Type
*
Select RFP IFB RFI
|
|
|
Owner
Patrick Barbour
|
|||
|
Description
The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following service: Chiller Full Maintenance and Repair Services. The City of Raleigh requests proposals for full maintenance/repair services for Chillers and corresponding services at various locations identified in Appendix V.
|
|||
Attachment Preview
Request for Proposals # 274-ES-FO-FY26-FullServiceChillerMaint.
Title: Full-Service Chiller Maintenance and Repair
Issue Date: May 7, 2026
Due Date:
May 28, 2026 no later than 3:00PM EST
*LATE PROPOSALS WILL NOT BE ACCEPTED*
Issuing Department: Engineering Services | Facilities and Operations
Direct all inquiries concerning this RFP to:
Steven Chelini
Facilities Maintenance Planner
Email: Steven.Chelini@raleighnc.gov
(v.09/15/25)
Table of Contents
1. Introduction .............................................................................................. 2
1.1 Purpose ............................................................................................. 2
1.2 Background........................................................................................ 2
1.3 RFP Timeline ..................................................................................... 3
1.5 Proposal Question ............................................................................. 3
1.6 Proposal Submission Requirements & Contact Information .............. 4
1.7 Business Engagement & Opportunities ............................................. 5
1.8 Rights to Submitted Material.............................................................. 5
1.9 Communications ................................................................................ 5
1.10 Lobbying ............................................................................................ 5
1.11 Conflicts of Interest ............................................................................ 6
1.12 Proposer Expenses ........................................................................... 6
1.13 Proposer Acceptance ........................................................................ 7
2. Proposals ................................................................................................. 7
2.1 Request for Proposals Required Document Format .......................... 7
2.2 RFP Documents .............................................................................. 10
3. Proposal Evaluation .............................................................................. 10
3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10
3.3 Final Selection ................................................................................. 11
3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 11
3.5 Contract Term…………………………………………………………….11
4. Scope of Services .................................................................................. 11
Appendix I – Proposal Cost Form ................................................................... 18
Appendix II – Proposer Questionnaire ........................................................... 19
Appendix III – Reference Questionnaire (Instructions) ................................. 20
Appendix III – Reference Questionnaire Form ............................................... 21
Appendix IV – Sample Contract ...................................................................... 24
Appendix V – Full-Service Chiller Maintenance Fee Schedule..................... 33
1 INTRODUCTION
1.1 Purpose
The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which
to contract for the following services:
The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which
to contract for the following service: Chiller Full Maintenance and Repair Services.
The City of Raleigh requests proposals for full maintenance/repair services for Chillers
and corresponding services at various locations identified in Appendix V.
A detailed scope of services is provided in Section 4 of this document.
All information related to this solicitation, including any addenda, will be posted to the
North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual – questions submitted via telephone will not be answered:
Contact Name
Steven Chelini
Email Address
Steven.Chelini@raleighnc.gov
1.2 Background
The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing
areas in the country. A great economy, top educational institutions, and exceptional health
care facilities are some of the characteristics that attract people to the triangle area. The
mild climate, diverse work force and proximity to Research Triangle Park combine to make
Raleigh a great place to live.
Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and
economic sustainability. The City conserves and protects our environmental resources
through best practice and cutting-edge conservation and stewardship, land use,
infrastructure and building technologies. The City welcomes growth and diversity through
policies and programs that will protect and enhance Raleigh’s existing neighborhoods,
natural amenities, history, and cultural and human resources for future generations. The
City leads to improve quality of life for neighborhoods and standard of living for all citizens.
The City works with universities, colleges, citizens, and local partners to promote new
technology, create new job opportunities, and encourage local businesses and
entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry
out the duties of the City through transparent civic engagement and by providing the very
best customer service to our citizens.
Facilities and Operations, a division of the Engineering Services Department, is
responsible for providing internal services and managing a large portion of the City’s
buildings, critical systems, sites and provide many services to ensure that the facilities
are well‐maintained and can effectively serve staff, patrons and citizens.
2
1.3 Request for Proposal (RFP) Timeline
Provided below is a list of the anticipated schedule of events related to this solicitation.
The City of Raleigh reserves the right to modify and/or adjust the following schedule to
meet the needs of the service. All times shown are Eastern Time (EST):
RFP Process
RFP Date
Date and Time
May 7, 2026
Deadline for Written Questions
City Response to Questions
(anticipated)
Proposal Due Date and Time
Evaluation Meeting
(anticipated)
Selection Announced
(tentative)
May 14, 2026
May 21, 2026
May 28, 2026 by 3:00pm
June 4, 2026
June 11, 2026
1.4 Proposal Questions
Requests for clarification and questions to this RFP must be received by the City not later
than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written
inquires. The firm’s failure to request clarification and submit questions by the date in the
RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s
terms and conditions and requirements.
The City shall issue addenda reflecting questions and answers to this RFP, if any, and
shall be posted to North Carolina electronic Vendor Portal (eVP). No information,
instruction or advice provided orally or informally by any City personnel, whether made in
response to a question or otherwise in connection with this RFP, shall be considered
authoritative or binding. Proposers can only rely on written material contained in an
Addendum to this RFP.
It is important that all Proposers submitting to this RFP periodically check eVP for
any Addenda. It is the Proposers responsibility to ensure that all addenda have
been reviewed and, if required signed and returned.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual – questions submitted via telephone will not be answered:
3
Contact Name
Steven Chelini
Email Address
Steven.Chelini@raleighnc.gov
1.5 Proposal Submission Requirements and Contact Information
Proposals must follow the format as defined in Section 2 (PROPOSALS), and be
addressed and submitted as follows:
DELIVERED BY US POSTAL SERVICE
MAIL:
City of Raleigh
ATTN: Steven Chelini
222 W Hargett Street, Suite 605
Raleigh, NC 27601
RFP No. 274-ES-FO-FY26-
FullServiceChillerMaint.
DELIVERED BY OTHER DEIVERY
SERVICES:
City of Raleigh
ATTN: Steven Chelini
PO Box 590
Raleigh, NC 27602
RFP No. 274-ES-FO-FY26-
FullServiceChillerMaint.
Proposals must be enclosed in an envelope or package and clearly marked with the name
of the submitting company, the RFP number and the RFP Title.
Proposers must submit:
A. one (1) signed original;
B. one (1) electronic version of the signed proposal and;
C. and three (3) copies of the signed proposal.
The electronic version of the Proposal must be submitted as a viewable and printable
Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and
electronic versions must be received by the City on or before the RFP due date and time
provided in RFP Timeline (Section 1.3). Proposals received after the RFP due date and
time will not be considered and will be returned unopened to the return address on the
submission envelope or package.
Proposers must respond to the entire Request for Proposals (RFP). Any
incomplete proposal may be eliminated from competition at the discretion of the
City of Raleigh. The City reserves the right to reject any or all proposals for any reason
and to waive any informality it deems in its best interest.
Proposals that arrive after the due date and time will not be accepted or considered for
any reason whatsoever. If the firm elects to mail in its response, the firm must allow
sufficient time to ensure the City’s proper receipt of the package by the time specified in
the RFP Timeline (Section 1.3). Regardless of the delivery method, it is the responsibility
of the firm to ensure that their proposal arrives at the designated location specified in this
Section by the due date and time specified in the RFP Timeline (Section 1.3).
4
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Follow Replacement of Irrigation System, Clayton, NC Active Contract Opportunity Notice ID 1232SA26Q0678
AGRICULTURE, DEPARTMENT OF
Bid Due: 7/01/2026
Follow Full Service and Maintenance of Dragonfly System M528745, DFLY-0231 microscopes. Active Contract
HEALTH AND HUMAN SERVICES, DEPARTMENT OF
Bid Due: 6/18/2026
Solicitation Number: 287-30313-CB Project Title: UNC-Chapel Hill Description: Beard Hall First Floor Upgrades
State Government of North Carolina
Bid Due: 6/09/2026
Solicitation Number: 274-ES-FO-FY26-UninterruptiblePowerSupply Project Title: Uninterruptible Power Supply (UPS) Full Maintenance Service Description:
State Government of North Carolina
Bid Due: 6/04/2026