Full-Service Boiler, Burner, and Mechanical Support Services

Division of Financial Management
MONTGOMERY COUNTY PUBLIC SCHOOLS
Department of Procurement, Suite 3100
45 West Gude Drive
Rockville, Maryland 20850
Request for Proposal #9920.1
Full-Service Boiler, Burner, and Mechanical Support Services
1.0 INTENT
Montgomery County Public Schools (MCPS) is issuing this Request for Proposals (RFP) to solicit
qualified vendors to provide a full-service boiler, burner, and related mechanical services for MCPS
facilities. The intent of this RFP is to establish a contract with one or more vendors capable of
delivering timely, high-quality, and code-compliant services across a diverse portfolio of school
buildings and support facilities.
2.0 INTRODUCTION
Montgomery County Public Schools (MCPS) is the 15th largest school system in the United States,
and the largest in the state of Maryland. During the 2025-2026 school year, it is projected that MCPS
will serve more than 156, 000 students from 157 countries speaking 162 languages. With a Fiscal
Year (FY) 2026 Operating Budget of approximately $3.6 billion, MCPS employs more than 25,000
employees. Among the 211 schools that MCPS operates, 39 are National Blue-Ribbon schools. Six
MCPS high schools rank in the top 200 of The Washington Post's 2015 High School Challenge, and
all 25 MCPS high schools appear on this list, which only includes the top 11 percent of high schools
in the country. MCPS has one of the highest graduation rates among the nation's largest school
districts, according to an Education Week report. In 2010, MCPS was the recipient of the Malcolm
Baldrige National Quality Award, the highest presidential honor given to American organizations for
performance excellence. The student demographics of MCPS in 2016 are as follows:
Hispanic/Latino: 35.3%
White: 23.9%
Black or African American: 21.6%
Asian: 13.7%
Two or more races: 5.3%
American Indian or Alaskan Native: 0.2%
Native Hawaiian or other Pacific Islander: 0.1%
3.0 SCOPE OF SERVICES
The successful bidder shall provide comprehensive services including, but not limited to, the
following:

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3.1 Boilers
Full-service boiler support shall include:
* R-Stamp Repairs - Certified repairs to pressure vessels and boilers in compliance with ASME code
requirements.
* MD-Certified & ASME-Certified Welding - All welding shall be performed by certified welders
in accordance with applicable national and local safety standards.
* Cast Iron and Steel Boiler Replacements - Complete removal, replacement, and installation of
new boiler systems.
* Boiler Repairs - Retubing, gasket replacement, and code-compliant welding repairs.
* Pressure Pipe Welding (PP Stamp) - Certified welding services for boiler pressure piping systems.
3.2 Burners
Comprehensive burner services shall include:
* 24-hour emergency response for burner failures
* Sales and installation of new burners
* Burner conversions (gas, oil, or dual-fuel systems)
* Scheduled preventive maintenance and service contracts
* System controls installation, calibration, and troubleshooting
* Gas- and oil-related mechanical repairs
* Combustion efficiency testing and analysis to ensure safe and efficient operation
3.3 Refractory Services
Repair and installation of refractory linings in boilers, tanks, stacks, and incinerators
* Tank and stack linings to protect structural components
* Incinerator repair and refurbishment
* Supply of refractory materials for maintenance, repair, or system upgrades
3.4 Testing & Inspections
* Nondestructive testing (NDT), including ultrasonic, radiographic, magnetic particle, and dye
penetrant examinations
* Preparation and support for state and insurance inspections
* Full compliance with all applicable local, state, and federal regulations
3.5 Fabrication
* Custom fabrication of breeching and smokestacks
* Ductwork design, fabrication, and installation for HVAC and mechanical systems
3.6 Heat Exchangers
* Repair, installation, and sales of shell-and-tube and plate heat exchangers
* U-bend replacements and related repairs

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3.7 Rigging, Hauling, & Demolition
* Rigging and hauling of boilers and other mechanical equipment
* Demolition and removal of obsolete or damaged equipment
* Mechanical piping, valves, fittings, and equipment replacement or repair
3.8 Mechanical Services
* Services performed by MD HVAC licensed journeymen and WSSC-licensed gas fitters
* Complete installation, or retrofit of boilers and mechanical system pumps
* System troubleshooting, upgrades, and general mechanical repairs
* Mechanical pipe insulation installation and repair
3.9 Mechanical Insulation
* Insulation of boilers, pumps, and piping systems
* Repair and replacement of insulation to maintain energy efficiency and code compliance
3.10 Mobile Boiler Services
* 24-hour emergency hookup for temporary boiler installations
* High- and low-pressure hot water or steam boilers
* Gas and oil hookup services
* Temporary domestic hot water support
3.11 Boiler Parts & Cleaning
* Access to a complete inventory of boiler parts for maintenance and emergency replacement
* Full boiler cleaning services to optimize efficiency and extend equipment life
4.0 QUALIFICATIONS AND REQUIREMENTS
Bidders must demonstrate:
* Proven experience providing similar services for large institutional or public-sector clients
* Proper licensing and certifications, including ASME, R-Stamp, PP Stamp, MD HVAC licenses,
and WSSC gas fitting licenses
* Availability of certified welders, experienced mechanics, refractory specialists, and insulation
technicians
* Ability to provide 24-hour emergency response
* Compliance with all applicable safety, labor, and environmental regulations
* Awarded contractors will be required to use the Montgomery County Public Schools (MCPS)
computerized maintenance management system. Account privileges will be provided by MCPS.
All services will be documented and submitted on the MCPS CMMS system.
5.0 PROPOSAL LABOR RATES
Labor rates shall be valid for one (1) year (Dates TBD), with the option to renew upon mutual
agreement and satisfactory performance.

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Standard Labor Rates:
* Welders and Mechanics, Regular Time: $__________ per hour
* Welder, Foreman: $__________ per hour
* Helpers, Regular Time: $__________ per hour
* Insulation Mechanics: $__________ per hour
* Refractory Mechanics: $__________ per hour
* Boiler Cleaning Crew (1 Mechanic, 1 Helper, with Vacuum Truck): $__________ per hour
Overtime, premium time, travel, material markups, and emergency response rates, if applicable, shall be
clearly identified.
6.0 CONTRACT TERM
The initial term of contract shall be for (1) year as stipulated in the RFP. However, the contract may
not begin one day after approval by the MCPS Board of Education and will conclude as stated under
the contract term. MCPS reserves the right to extend this contract at existing prices, terms and
conditions for up to four additional one (1) year terms. Written notice indicating MCPS' intention to
pursue the extension of the contract will be issued to the successful vendor 90 days prior to the
expiration of the original contract. The vendor have (10) days from the date of notification to return
the notice acknowledging its intent to accept or reject the extension.
Once all responses are evaluated, MCPS staff may make a recommendation to the MCPS Board of
Education to extend the contract or decide to rebid. If the contract is extended by the MCPS Board of
Education, a contract amendment will be issued.
7.0 CONTRACT TERMINATION
MCPS reserves the right to cancel the contract in whole or in part at any time in accordance with
Article 12 of the MCPS General Contract Articles. MCPS also reserves the right to cancel the contract
with a Respondent for failure to comply or failure to fulfill the terms of this contract in accordance
with Article 13 of the MCPS General Contract Articles.
8.0 REFERENCES
Contractors are required to provide three (3) references. The references shall have company
name, contact person, address and phone number of two (2) current customers for which a
contract for similar services have been provided. If the reference information is not accurate and
MCPS cannot contact the person(s) named your proposal may not be considered.

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Contact Phone
Company Name & Address Person Number
1. _______________________________________________________________________
Email __________________________________________________________________
2. _______________________________________________________________________
Email __________________________________________________________________
3. _______________________________________________________________________
Email __________________________________________________________________
4. _______________________________________________________________________
Email __________________________________________________________________
5. ________________________________________________________________________
Email ___________________________________________________________________
9.0 FORMAT OF RESPONSE
9.1 Response to this RFP shall be submitted in the same order as the RFP and provide an individual
response to each RFP specification.
9.2 Contractors shall include any and all statements and representations made within their proposal
in the contract for services with the MCPS. This includes, but is not limited to, the vendors' s
point-by-point response to this RFP. If the vendor responds only "Understand and comply," it
is assumed that the vendor complies with MCPS' understanding of the requirement.
9.3 MCPS shall not be responsible nor be liable for any costs incurred by the vendor in the
preparation and submission of their proposals and pricing.
9.4 Pricing proposal shall be submitted as a separate document outlining content, timeline for
implementation, training, professional development, etc.
10.0 MANDATORY SUBMISSIONS
Each offeror must submit a complete proposal including all required information and attachments. The
response shall address each paragraph in the same order as the RFP and provide an individual response
to each RFP specification. All proposals must be presented using the same numbering sequence and
order used in this RFP document or as otherwise specified by MCPS. Offerors may request via e-mail

6 RFP 9920.1
to Comfort_O_Baiyeshea@mcpsmd.org, Buyer II, MCPS Department of Procurement a Microsoft
Word version to help them in preparing the response.
One (1) original hard copy, one (1) electronic version on flash drive and one (1) redacted copy of
responses must be sent by mail, courier or hand-delivery and shall be bound. A table of contents should
be included and all pages numbered as referenced in the Table of Contents. No faxes or electronic
submission of proposals will be accepted. Proposals are to be received no later than 2:00 p.m. on
September 30, 2026. Submit responses of the entire RFP proposal to:
Montgomery County Public Schools
Department of Procurement
45 West Gude Drive, Suite 3100
Rockville, MD 20850
Submissions will become the property of MCPS.
The proposal must be signed by an official who has authority to contract with MCPS. The firm and
the official's name shall be used in the contract process. MCPS reserves the right to make an award
without further discussion of the proposals received. MCPS may also negotiate with the one offeror
who submits the best proposal or with two or more offerors who are in the competitive
range. Therefore, it is important that the offeror's proposal be submitted initially on the most favorable
terms from both the technical and cost standpoints. After the submission and closure of proposals, no
information will be released until after the award. It is understood that the offeror's proposal will
become a part of the official file on this matter without obligation to MCPS.
The proposal must be complete and comply with all aspects of these specifications. Marketing or
promotional verbiage will likely overshadow the offeror's qualifications and expertise. MCPS urges
the offeror to be specific and brief in their responses.
Offerors must include all statements and representations made within its proposal in the contract for
services with MCPS unless otherwise agreed upon by MCPS and offeror during negotiations. This
includes, but is not limited to, the vendor's point-by-point response to this RFP. If the offeror answers
only "Understand and comply" it is assumed that the offeror complies with MCPS' understanding of
the requirement.
MCPS shall not be responsible for or liable for any costs incurred by the offeror in the preparation and
submission of their proposals and pricing.
Complete Response must include:
Proposals shall include, at a minimum:
Company profile and relevant experience
List of applicable licenses and certifications
Description of emergency response capabilities
Staffing plan and technician qualifications

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Proposed labor rates (see Section 5)
References from similar clients
Any exceptions or clarifications to the Scope of Services
Equal Opportunities Certification (Attachment A)
Certification of Non-segregated Facilities (Attachment B)
Minority Business Enterprise (Attachment C)
Non-Debarment Acknowledgement (Attachment D)
Data Sharing form (Attachment E)
Current Form W-9
A separate redacted copy of offeror's proposal as specified in Sections 10.
11.0 TREATMENT OF TECHNICAL DATA IN PROPOSAL
The proposal submitted in response to this request may contain technical data which the offeror does
not want used or disclosed for any purpose other than evaluation of the proposal. The use and
disclosure of any such technical data, subject to the provisions of the Maryland Public Information
Act, may be so restricted:
Provided, that offeror marks the cover sheet of the proposal with the following legend, specifying
the pages of the proposal which are to be restricted in accordance with the conditions of the legend:
"Technical data contained in pages of this proposal shall not be used or disclosed, except for
evaluation purposes."
Provided, that if a contract is awarded to this offeror as a result of or in connection with the
submission of this proposal, MCPS shall have the right to use or disclose these technical data to the
extent provided in the contract.
This restriction does not limit the right of MCPS to use or disclose technical data obtained from another
source without restriction.
MCPS assumes no liability for disclosure or use of unmarked technical data or products and may use
or disclose the data for any purpose and may consider that the proposal was not submitted in confidence
and therefore is releasable. Price and cost data concerning salaries, overhead, and general and
administrative expenses are considered proprietary information and will not be disclosed, if marked in
accordance with the instructions in 10.
12.0 PROPRIETARY AND CONFIDENTIAL INFORMATION
Offerors are notified that MCPS has unlimited data rights regarding proposals submitted in response
to this solicitation. Unlimited data rights means that MCPS has the right to use, disclose, reproduce,
prepare derivative works, distribute copies to the public, or perform publicly and display publicly any
information submitted by the offeror in response to this or any solicitation issued by MCPS. However,
MCPS will exempt information that is confidential commercial or financial information of an offeror,
as defined by the Maryland Public Information Act, State Government Article, Section 10-617, from
disclosure. It is the responsibility of the offeror to clearly identify each part of its proposal that is
confidential commercial or financial information by stamping the bottom right-hand corner of each

8 RFP 9920.1
pertinent page with one-inch bold face letters stating the words "confidential" or "proprietary." The
offeror agrees that any portion of the proposal that is not stamped as proprietary or confidential is not
proprietary or confidential. As a condition for MCPS keeping the information confidential, the offeror
must agree to defend and hold MCPS harmless if any information is inadvertently released. Each
offeror must submit a proprietary and confidential redacted copy of its proposal to be used in
responding to MPIA requests.
13.0 EVALUATION CRITERIA
MCPS reserves the right to ask clarifying questions about submitted proposals. Offerors also may ask
questions that they may have related to this RFP prior to submitting their responses. See Section 14.0,
Schedule of Events. Only proposals received by the deadline will be considered.
MCPS reserves the right to convene a meeting with the top qualified offerors prior to awarding a
contract. The purpose of the meeting will be to afford both parties an opportunity to discuss any
aspects of the requirements and services that will be performed and clarify any issues. Issues raised
during the meeting, which cannot be resolved to the satisfaction of MCPS, shall be cause to reject the
proposal. In addition, vendors shall be prepared to provide a product and services demonstration,
providing an overview of the proposed product and services at no cost to MCPS.
All offerors are advised that in the event of receipt of an adequate number of proposals, which, in the
opinion of MCPS require no clarification and/or supplementary information, such proposals may be
evaluated without further discussions. Therefore, proposals should be submitted initially on the most
complete and favorable terms and conditions. Should proposals submitted require additional
clarification and/or supplementary information, offerors should be prepared to submit such additional
clarification and/or supplementary information, in a timely manner, when requested
Proposals meeting all requisite criteria will be evaluated. Those who do not meet requisite criteria will
not be evaluated further. Selection will be made on the basis of the criteria listed below.
Proposals will be evaluated based on:
Scoring Rubric (100-Point Scale)
Category Weight Evaluation Standards
Experience and 25 points Evaluation of the vendor's experience providing similar
Qualifications boiler, burner, and mechanical services for large
institutional or public-sector clients. Assessment of
licenses, certifications (ASME, R-Stamp, PP Stamp,
MD HVAC, WSSC gas fitting), qualified personnel,
corporate capability, and technical expertise.
Compliance with 25 points Degree to which the proposal addresses and
Scope and demonstrates the ability to perform all required
Requirements services, including boiler repair and replacement,
burner services, refractory work, inspections,
fabrication, heat exchanger services, mechanical
services, insulation, mobile boiler support, and

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parts/cleaning. Evaluation of compliance with code,
safety, and regulatory requirements.
Cost 15 points Evaluation of proposed labor rates, overtime rates,
Competitiveness and emergency response charges, travel costs, material
Transparency markups, and overall pricing reasonableness,
competitiveness, and transparency.
Responsiveness and 20 points Assessment of the vendor's ability to provide 24-hour
Emergency emergency response, staffing availability, response
Capabilities procedures, mobile boiler support, and capability to
support urgent operational needs across MCPS
facilities.
References and Past 15 points Review of a minimum of five references and past
Performance performance with comparable clients, particularly large
school districts, public agencies, or institutional
facilities. Evaluation of quality, reliability, and
customer satisfaction.
14.0 SCHEDULE OF EVENTS
The anticipated schedule of activities related to this RFP is as follows:
RFP issued: August 19, 2026
Questions Due: August 28, 2026 at 4:00pm
Responses Posted: September 14, 2026
Proposals Due: September 30, 2026 at 2:00pm
Anticipated award date: October 22, 2026
All dates are subject to change at the discretion of MCPS.
15.0 PRE-PROPOSAL CONFERENCE
Not applicable to this RFP.
16.0 ADDENDA/ERRATA
Changes and addenda to a solicitation may occur prior to the solicitation opening date and time. It is
the offeror's responsibility to check the MCPS website under "Event Calendar"
https://ww2.montgomeryschoolsmd.org/calendar/mcpsbids.aspx or contact the Buyer II, Comfort
Baiyeshea at comfort_o_baiyeshea@mcpsmd.org and the Department of Procurement at
procurement@mcpsmd.org to verify whether addenda/errata have been issued. In the event that MCPS
issues addenda/errata, all terms and conditions will remain in effect unless they are specifically and
explicitly changed by the addenda/errata. Offerors must acknowledge receipt of such addenda/errata
by returning one signed copy of each of the addenda/errata with its proposal. Failure to provide the
signed acknowledgement of the addenda/errata may result in a bid being deemed non-responsive.

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17.0 eMARYLAND MARKETPLACE ADVANTAGE (EMMA)
Maryland law requires local and state agencies to post solicitations on eMaryland Marketplace
Advantage (EMMA). Registration with EMMA is free. It is recommended that any interested supplier
register at https://procurement.maryland.gov/regardless of the award outcome for this procurement as
it is a valuable resource for upcoming bid notifications for municipalities throughout Maryland.
18.0 MULTI-AGENCY PARTICIPATION
MCPS reserves the right to extend the terms and conditions of this solicitation to any and all other
agencies within the state of Maryland as well as any other federal, state, municipal, county, or local
governmental agency under the jurisdiction of the United States and its territories. This shall include
but not be limited to private schools, parochial schools, non-public schools such as charter schools,
special districts, intermediate units, non-profit agencies providing services on behalf of government,
and/or state, community and/or private colleges/universities that require these goods, commodities
and/or services. Use of this solicitation by other agencies may be dependent on special local/state
requirements attached to and made a part of the solicitation at the time of contracting. The
supplier/contractor agrees to notify the issuing agency of those entities that wish to use any contract
resulting from this bid and will also provide usage information, which may be requested. A copy of the
contract pricing and the bid requirements incorporated in this contract will be supplied to requesting
agencies. Each participating jurisdiction or agency shall enter into its own contract with the Awarded
offeror(s) and this contract shall be binding only upon the principal's signing such an agreement.
Invoices shall be submitted "directly" to the ordering jurisdiction for each unit purchased. Disputes
over the execution of any contract shall be the responsibility of the participating jurisdiction or agency
that entered into that contract. Disputes must be resolved solely between the participating agency and
the Award offeror. MCPS assumes no authority, liability, or obligation on behalf of any other public
or non-public entity that may use any contract resulting from this bid. MCPS pricing is based on the
specifications provided in this solicitation.
19.0 INQUIRIES
Inquiries regarding this solicitation must be submitted in writing to Comfort Baiyeshea, MCPS
Department of Procurement Buyer II, 45 W. Gude Drive, Suite 3100, Rockville, MD 20850 or via
email to comfort_o_baiyeshea@mcpsmd.org and procurement@mcpsmd.org Questions are due at
4:00 p.m. on August 28, 2026. Responses will be posted on the MCPS Procurement website on
September 14, 2026. The Board will not be responsible for any oral or telephone explanation or
interpretation by any agent or employee of MCPS. Any binding information given to an offeror in
response to a request will be furnished to all offeror as addenda/errata, if such information is deemed
necessary for the preparation of proposals, or if the lack of such information would be detrimental to
the uninformed offerors. Only such addenda/errata, when issued by MCPS, will be considered binding
on MCPS.
Contact by offerors with any other MCPS employee regarding this solicitation until the contract
is awarded by MCPS will be considered by MCPS as an attempt to obtain an unfair advantage
and result in non-consideration of its RFP response. The MCPS Procurement website address is
www.montgomeryschoolsmd.org/departments/procurement/.