26-4405 Fuel Farm Improvements Addendum 2

Purchasing Division, Finance Department
218-730-5340 | purchasing@duluthmn.gov
Room 120 | 411 West First Street | Duluth, Minnesota 55802
www.duluthmn.gov
INVITATION TO BID
FUEL FARM IMPROVEMENTS
BID NUMBER: 26-4405 BIDS DUE: Wednesday, May 27, 2026 at 2:00 PM CT
PROJECT DESCRIPTION:
The City of Duluth on behalf of the Duluth Airport Authority is looking for the installation of used AST,
new submersible pump and new aviation style cabinet with integrated hose reel, filtration and metering, new
underground piping and transition sumps. The project will also include upgraded signage, collision protection
and concrete slabs/foundations for the dispenser and tank.
ANTICIPATED START DATE: April 2027
SUBSTANTIAL COMPLETION DATE: May 30, 2027
PRE-BID MEETING:
A virtual pre-bid meeting will be held at 11:00 AM on Thursday, May 14, 2026. All interested bidders are
strongly encouraged to attend.
QUESTIONS:
Please submit any questions regarding this project via e-mail to Purchasing@duluthmn.gov. Responses will be
issued as an addendum to this solicitation. Deadline to submit questions is Thursday, May 21, 2026.
Specification may be viewed and downloaded at no cost at www.bidexpress.com. Bidders must create a free
account with Bid Express(R); and login to search for city projects (search by City of Duluth or the bid number).
Bid Express(R) does charge a nominal fee for bid submission. More information can be found at
https://www.infotechinc.com/bidding.
Proposal forms, contract documents, plans and specifications may also be on file at the following offices:
Minnesota Builder's Exchange and Builder's Exchange of Wisconsin.
INSTRUCTIONS TO BIDDERS
Bids must be submitted electronically through Bid Express(R) at www.bidexpress.com. Bid surety in the amount
of 5% of the total bid must be submitted with each bid. Bid bonds may be submitted electronically, either
through Surety2000 or Tinbu within the Bid Express solicitation or emailed to purchasing@duluthmn.gov.
Paper bid bonds, payable to the Duluth Airport Authority may be mailed or dropped off at City Hall, 411 W. 1st
Street, Room 120, Duluth, MN 55802. Regardless of the method of submission, bid surety must be received by
Purchasing prior to the bid opening.
The City Purchasing Agent or their designee will conduct a public bid opening immediately after the deadline
for receiving bids. Bidders may view the opening by going to the City's Bids & Requests for Proposals page
and selecting the appropriate link.
The City of Duluth is an Equal Opportunity Employer.

No alternatives to the specification will be considered unless specifically requested. Erasures or other changes
to the bid must be initialed and dated, however no special conditions shall be made or included in the bid form
by the bidder.
The City of Duluth reserves the right to split the award where there are savings to the City, to waive
informalities and to reject any and all bids. Price may not be the only consideration for bid award. Bids must be
firm for a minimum of 60 days.
Responsible Contractor Form A-2, Additional Subcontractors List - Contractors must complete the
Responsible Contractor Form and Attachment A-1 within BidExpress as part of their bid submission. The
awarded contractor is also required to complete and submit Responsible Contractor Form A-2 whenever
additional subcontractors are added to the project. This form can be found in the Standard Contract
Documents section of the BidExpress solicitation and as part of the Responsible Contractor Form found at the
City's Forms & Contract's page.
Please note that the following requirements also apply to this project, and any additional required
documents must be submitted prior to award/contract execution.
1. Out of State Contractor - Unless a State of Minnesota Certificate of Exemption is provided, any out-of-
state bidder receiving a bid award will have 8% retained from invoice payments on any contracts over $50,000.
Submit a signed copy of the Exemption from Surety Deposits for Non-Minnesota Contractors form when submitting
Payment and Performance Bonds.
2. Prevailing Wage - Not less than the minimum salaries and prevailing wages as set forth in the
contract documents must be paid on this project.
The City of Duluth is an Equal Opportunity Employer. Contractor shall comply with all applicable Equal
Employment Opportunity laws and regulations.
CITY OF DULUTH
Patrice Stalvig
Purchasing Agent