2026-2028 Fuel Delivery Service-3 Locations

Pend Oreille County
Request for Bids
Pend Oreille County
Fuel Delivery Services
Bid Deadline: 9:30 a.m., Tuesday, July 21, 2026
**Faxed or emailed submittals will not be accepted**
Proposal Documents
Notice to Bidders
Signature Sheet
Proposal Form
Technical Requirements
Bidder Qualifications
Bidder's Checklist
Insurance Requirements
General Provisions
Contact
Brian Egland, Fleet manager
Pend Oreille County
PO Box 5065
Newport, WA 99156
(509) 447-4513
2026-2028 Fuel Delivery Services Page 1 of 23

Notice to Bidders
Notice is hereby given by the undersigned that sealed proposals will be accepted for the following
project:
Pend Oreille County Fuel Delivery Services
Bid Proposals: Available from Pend Oreille County Public Works. Call (509) 447-4513 Monday-Friday 8:00
a.m. to 4:30 p.m.
Bid Submittal Methods:
1. By mail at Board of Commissioners- P.O. Box 5025 Newport, WA 99156
2. Delivery Services at 625 W. 4th St Newport, WA 99156 Monday-Friday 8:00 a.m. to 4:30 p.m. until July
21, 2026 by 9:30 a.m.
3. Bid Opening Day July 21, 2026, at 10:30 a.m. at 625 W. 4th St Newport, WA 99156. Bids must be time
stamped prior to opening time.
4. Do not bring bid into the opening room. Submit bid to the Commissioner's office the day of opening.
Bid must be submitted in a sealed envelope clearly marked Pend Oreille County Fuel Delivery RFB.
***Faxed or emailed submittals will not be accepted***
Bids Due: 9:30 a.m. Tuesday, July 21, 2026
Bid Opening Time/Date: 10:30 a.m. Tuesday, July 21, 2026
Bid Opening Location: Pend Oreille County Board of Commissioner's Room- Located at the Pend Oreille
County Courthouse 625 W. 4th St. Newport, WA 99156.
Pend Oreille County Commissioners reserves the right to reject any and all proposals. Dated this 30th day
of June 2026.
Carol Richardson
Pend Oreille County
Public Works Director
2026-2028 Fuel Delivery Services Page 2 of 23

SIGNATURE SHEET
2026-2028 Fuel Delivery Services
The Proposer is hereby advised that by signing this signature sheet he/she is deemed to have
acknowledged all requirements contained herein.
Receipt is hereby acknowledged of addendum(s) No. ______, ______, & ______
SIGNATURE OF AUTHORIZED OFFICIAL(S)
Authorized Signature
Print Name
Firm Name
Address
UBI
EIN
Phone Number
E-mail Address
2026-2028 Fuel Delivery Services Page 3 of 23

BID PAGE - UNIT PRICING AND GRAND TOTAL
ITEM Annual Estimate Supplier's Margin ANNUAL
Gal. per year $0.0000/Gal TOTAL
Newport shop Delivery
87 Octane unleaded 29,5 00
gasoline
Newport Delivery
No. 2 Clear Diesel Fuel 32,500
Usk Delivery
87 Octane unleaded 12,000
gasoline
Usk Delivery
No. 2 Clear Diesel Fuel 32,000
Ione Delivery
87 Octane unleaded 27,000
gasoline
Ione Delivery
No. 2 Clear Diesel Fuel 35,000
Total Annual Supplier's Margin:
AUTHORIZED SIGNATURE:
DATE:
2026-2028 Fuel Delivery Services Page 4 of 23

Bidder must acknowledge each requirement shown in Technical Requirements Table below as follows:
A. "To Be Supplied" Column
Bidder will initial when the product offered is equal to or better than the individual specification. If a substitute is
being offered, check the "Exceptions" column and provide additional information.
B. "Exceptions" Column
Explain all exceptions to specification as stated. NOTE: State your exact capabilities if different from specification
stated or a tolerance is given. Additionally, all equivalents (substitutes) require explanation. (Use additional paper
with reference to item number and respective specification).
TECHNICAL REQUIREMENTS
MINIMUM REQUIREMENTS CALLED FOR TO BE SUPPLIED EXCEPTIONS
(Initial) (add
explanation)
Supplier Responsibilities
Provide all fuel, material, labor and equipment to supply
gasoline and diesel fuel delivered into County storage tanks
at three County fueling stations in Pend Oreille County
Determine necessary delivery schedule and amounts to
meet County needs without interruption of service
Perform additional deliveries as requested by the Fleet
Manager
Schedule deliveries 24 hours in advance with shop foreman

Normal delivery shall be performed during the following
business hours:

Summer Monday-Thursday 6:00am to 4:30pm
Winter Monday-Friday 6:00am to 2:30pm
The Supplier shall provide the County with pricing

information within three (3) business days of delivery
Supply fuel during emergency or disaster response
operations
2026-2028 Fuel Delivery Services Page 5 of 23

MINIMUM REQUIREMENTS CALLED FOR TO BE SUPPLIED EXCEPTIONS
(Initial) (add
explanation)
Fuel delivery during emergency or disaster operations may
be required at non-business hours
Provide and follow a Spill Prevention Control Plan

Fuel Requirements
Gasoline: 87 octane unleaded

Diesel: ultra-low sulphur, clear No. 2

Winterized diesel shall be supplied during cold weather
w hen there is risk of gelling.
The supplier shall treat the County diesel storage tanks with
winterizing additives when there is risk of gelling.
Pend Oreille County Fueling Stations
County fueling stations operate 24 hours/7 days a week

Newport Shop
9302 Deer Valley Road
Newport, WA
Newport Shop
24/7 contact: 509-671-2206

Or 509-671-3708
Newport Shop
u nderground 1,500 gal. gasoline tank
Newport Shop
3-year average gasoline usage: 29,460 gal.
2026-2028 Fuel Delivery Services Page 6 of 23

MINIMUM REQUIREMENTS CALLED FOR TO BE SUPPLIED EXCEPTIONS
(Initial) (add
explanation)
Newport Shop
Underground 12,000 gal. diesel tank
Newport Shop
3-year average diesel usage: 32,318 gal.
Cusick Shop
721 Jared Road
Usk, WA
Cusick Shop
24/7 contact: 509-589-1337
Cusick Shop
A bove ground 1,500 gal. gasoline Tank
Cusick Shop
3-year average gasoline usage: 11,701 gal.
Cusick Shop
Above ground 8,000 gal. diesel tank
Cusick Shop
3-year average diesel usage: 31,962 gal.
Ione Shop
161 Sullivan lake Road
Ione, WA
Ione Shop
2 4/7 contact: 509-671-0775
Ione Shop
A bove ground 4,000 gal. gasoline Tank
Ione Shop
3-year average gasoline usage: 26,836 gal.
Ione Shop
Above ground 8,000 gal. diesel tank
2026-2028 Fuel Delivery Services Page 7 of 23

MINIMUM REQUIREMENTS CALLED FOR TO BE SUPPLIED EXCEPTIONS
(Initial) (add
explanation)
Ione Shop
3-year average diesel usage: 34,804 gal.
Fuel Delivery Response Requirements
The County will notify the supplier by e-mail of the current
fuel levels at the beginning of each work week
The County may notify the supplier by e-mail of the current
fuel levels at other times as needed
The Fleet Manager may request special deliveries including

request to "top off" for any or all tanks at any time
Response time for special requests is three (3) days or as

directed at the time
Newport shop: three (3) business day response required
Gasoline between 401 gal. and 800 gal.
Newport shop: next calendar day response required
Gasoline 400 gal. or less
Newport shop: eight (8) hour response required

Gasoline fuel-out alarm
Newport shop: three (3) business day response required
Diesel between 1,001 gal. and 4,000 gal.
Newport shop: next calendar day response required
Diesel gasoline 1,000 gal. or less
Newport shop: eight (8) hour response required

Diesel fuel-out alarm
Cusick shop: three (3) business day response required
Gasoline between 201 gal. and 600 gal.
2026-2028 Fuel Delivery Services Page 8 of 23

MINIMUM REQUIREMENTS CALLED FOR TO BE SUPPLIED EXCEPTIONS
(Initial) (add
explanation)
Cusick shop: next calendar day response required
Gasoline 200 gal. or less
Cusick shop: eight (8) hour response required

Gasoline fuel-out alarm
Cusick shop: three (3) business day response required
Diesel between 1,001 gal. and 3,000 gal.
Cusick shop: next calendar day response required
Diesel gasoline 1,000 gal. or less
Cusick shop: eight (8) hour response required

Diesel fuel-out alarm
Ione shop: three (3) business day response required
Gasoline between 1,001 gal. and 3,000 gal.
Ione shop: next calendar day response required
Gasoline 1,000 gal. or less
Ione shop: eight (8) hour response required

Gasoline fuel-out alarm
Ione shop: three (3) business day response required
Diesel between 1,001 gal. and 3,000 gal.
Ione shop: next calendar day response required
Diesel gasoline 1,000 gal. or less
Ione shop: eight (8) hour response required

Diesel fuel-out alarm
Fuel Accounting Requirements
All deliveries shall be metered at time of delivery to each
tank
2026-2028 Fuel Delivery Services Page 9 of 23

MINIMUM REQUIREMENTS CALLED FOR TO BE SUPPLIED EXCEPTIONS
(Initial) (add
explanation)
Delivery meter shall be certified

Delivery meter shall produce a printed record of each
transaction
Invoiced fuel cost shall be the base fuel price plus the
S upplier's Margin as shown on the bid proposal
Supplier shall select method to determine base fuel price
Initial one of the methods below:
OPIS benchmark report showing the Fuel wholesaler's invoice of actual cost
average rack fuel price in Spokane, delivered to Supplier's transport vehicle
WA on the date of delivery, plus
applicable taxes

Initial: ________ Initial: ________
Fuel pricing including Supplier's margin shall be to $0.0000

per gallon.
Invoice shall include copy of printed delivery meter ticket

Invoice shall include copy of OPIS benchmark report, if
applicable
Invoice shall include copy of fuel wholesaler's invoice if
applicable
Pend Oreille County uses the fuel for the exclusive use of the
County, State agencies and other local government agencies
Pend Oreille County will certify the above statement upon
request
2026-2028 Fuel Delivery Services Page 10 of 23