Fuel Bid

Agency: Will County
State: Illinois
Type of Government: State & Local
NAICS Category:
  • 324110 - Petroleum Refineries
Posted Date: Oct 30, 2019
Due Date: Dec 1, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Fuel Bid

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OFFICE OF WILL COUNTY EXECUTIVE
LAWRENCE M. WALSH
Will County Office Building – 302 N Chicago Street – Joliet, Illinois, 60432
Kevin Lynn
Purchasing Director
October 30, 2019
(815) 740-4712
Fax (815) 740-4604
klynn@willcountyillinois.com
To Whom It May Concern:
You are invited to submit your sealed bid for the purchase and delivery of approximately 300,000
gross gallons, more or less, of 89 octane gasoline with ethanol and approximately 85,000
gross gallons, more or less of a high quality Ultra Low Sulfur, Grade 2, Diesel fuel for the
County of Will Sheriff and Division of Transportation Depts., for the period of December 1, 2019
through November 30, 2020.
Specifications are included and are considered part of the bidding package.
A 10% Bid Bond or Cashiers Check made payable to the Will County Treasurer MUST
accompany your bid, or it will not be considered. Money Orders or Company checks will not
be accepted. Please calculate the 10% bid deposit on total of 300,000 gallons of 89 octane
gasoline and 85,000 gallons of high quality Ultra Low Sulfur, Grade 2, Diesel fuel.
Sealed bids will be received in the Purchasing Department, 2nd Floor of the Will County Office
Building, located at 302 N. Chicago St., Joliet, IL. 60432, due no later than 9:00 A.M., “as so
indicated by the time stamp clock of Will County”, Thursday, November 14, 2019.
Bids will be publicly opened and read by the Will County Executive or his representative at 9:10 A.M.
Thursday, November 14, 2019, at the Will County Office Building, 2nd Floor. You are welcome to
attend the meeting.
The bidder acknowledges the right of the County of Will to reject any or all bids, and to waive non-
material informality or irregularity in any bid received in whole or part as may be specified in the
solicitation.
Should you have any questions regarding this bid, please contact Kevin Lynn, Purchasing Director
in writing at klynn@willcountyillinois.com.
We welcome your bid.
Sincerely,
Kevin Lynn
Kevin Lynn
Purchasing Director
ADVERTISEMENT OF BID
FOR THE PURCHASE AND DELIVERY
OF GASOLINE WITH ETHANOL & DIESEL FUEL
FOR THE COUNTY OF WILL
SHERIFF & DIVISION OF TRANSPORTATION DEPTS.
SEALED BIDS FOR THE PURCHASE AND DELIVERY OF APPROXIMATELY 300,000 GROSS
GALLONS, MORE OR LESS, OF 89 OCTANE UNLEADED GASOLINE WITH ETHANOL AND
APPROXIMATELY 85,000 GROSS GALLONS, MORE OR LESS, OF A HIGH QUALITY ULTRA LOW
SULFUR GRADE 2, DIESEL FUEL FOR THE COUNTY OF WILL FOR THE PERIOD DECEMBER 1,
2019 THROUGH NOVEMBER 30, 2020, WILL BE RECEIVED AT THE WILL COUNTY PURCHASING
DEPARTMENT, WILL COUNTY OFFICE BUILDING, 302 N. CHICAGO ST., JOLIET, IL 60432, UNTIL
THE HOUR OF 9:00 A.M., THURSDAY, NOVEMBER 14, 2019.
SEALED BIDS WILL BE PUBLICLY OPENED AND READ BY THE WILL COUNTY EXECUTIVE OR HIS
REPRESENTATIVE AT 9:10 A.M., THURSDAY, NOVEMBER 14, 2019 AT THE WILL COUNTY OFFICE
BUILDING, 302 N. CHICAGO ST, 2ND FLOOR, JOLIET, IL 60432.
SPECIFICATIONS AND CONDITIONS OF THE BID ARE AVAILABLE AT www.demandstar.com AND
www.willcountyillinois.com, AS WELL AS THE PURCHASING DEPARTMENT, WILL COUNTY OFFICE
BUILDING, 302 N. CHICAGO ST., JOLIET, IL. 60432, (815) 740-4605 OR
purchasing@willcountyillinois.com.
THE TENDERING OF A BID TO THE COUNTY SHALL BE CONSTRUED AS ACCEPTANCE OF
THE SPECIFICATIONS. THE COUNTY OF WILL RESERVES THE RIGHT TO ACCEPT OR
REJECT ANY OR ALL BIDS OR PROPOSALS RECEIVED IN WHOLE OR IN PART.
BY ORDER OF THE WILL COUNTY EXECUTIVE, LAWRENCE M. WALSH.
INSTRUCTIONS TO BIDDERS
FOR THE PURCHASE AND DELIVERY OF
89 OCTANE UNLEADED GASOLINE WITH ETHANOL &
HIGH QUALITY ULTRA LOW SULFUR, GRADE 2, DIESEL FUEL
FOR THE COUNTY OF WILL SHERIFF & DIVISION OF TRANSPORTATION DEPTS.
You are invited to submit your sealed bids for the purchase and delivery of approximately 300,000 gross
gallons, more or less, of 89 octane unleaded gasoline with ethanol and approximately 85,000 gross
gallons, more or less, of a high quality Ultra Low Sulfur, Grade 2, Diesel fuel for the Will County Sheriff &
Will County Division of Transportation Departments for a twelve (12) month period, from December 1,
2019 through November 30, 2020. The quantity of gasoline is estimated based on previous year’s usage.
SEALED BIDS:
Sealed bids will be received in the Purchasing Department, 2nd Floor, Will County Office Building, 302 N.
Chicago Street, Joliet, Illinois 60432, not later than 9:00 A.M., Thursday, November 14, 2019, as so
indicated by the time stamp clock of Will County. BIDS RECEIVED AFTER THIS TIME WILL NOT
BE ACCEPTED.
Sealed bids will be publicly opened and read aloud by the Will County Executive or his representative at
9:10 A.M., Thursday, November 14, 2019 at the Will County Office Building, 302 N. Chicago St., 2nd.
Floor, Joliet, Illinois 60432.
Bids must be made in accordance with the instructions contained herein.
Bid forms shall be completely filled out either typewritten or in ink and shall not be detached from this
binding. The complete set of Contract Documents shall be submitted with the proposal, in triplicate
with ONE ORIGINAL AND TWO COPIES, CLEARLY MARKED.
Bids shall only be submitted on the forms furnished by the County of Will in a sealed package, plainly
marked, with the Bidder's name, address and the notation:
SEALED BID:
2020-1 GASOLINE, SHERIFF/TRANSPORTATION DEPTS.
DUE DATE & TIME: THURSDAY, NOVEMBER 14, 2019, 9:00 A.M.
Sealed bids shall be addressed to the Will County Purchasing Department, Will County Office Building,
302 N. Chicago St., Joliet, IL 60432.
TAX EXEMPTION:
The County of Will is exempt from State, Municipal or Federal Excise Taxes. Each Bidder must be
prepared to file for any Refund relating to said Taxes. The County of Will is not to be billed for any
Federal Excise and/or Sales Tax.
SIGNATURE OF BIDS:
The signature on bid documents shall be that of an authorized representative of bidder. An officer or
agent of the offering bidder who is empowered to bind the bidder in a Contract shall sign the proposal and
any clarifications to that proposal. County of Will bears no responsibility for investigating or determining
authority of signatory.
Each bidder, by making and signing his bid, represents that he has read and understands the bidding
documents. Any bid not containing said signed documents shall be non-conforming and shall be
rejected.
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BID SECURITY:
A 10% bid bond or cashier’s check made payable to the Will County Treasurer, shall accompany
each bid, attached to the front cover, as a guarantee that if the bid is accepted, a contract will be
entered into. Money Orders or company checks will not be accepted. The bid bond or cashier’s
check of the unsuccessful bidders will be returned after the contract has been awarded by the County
Board. The bid bond or cashier’s check of the successful bidder shall be retained by the County of
Will as surety that they will fulfill their obligations throughout the length of the contract. The check or
bond will be returned upon satisfactory completion of contract.
SPECIFICATIONS:
Specifications are included and incorporated herein.
QUANTITY REQUIREMENTS:
It is estimated that the County of Will, Joliet, IL will require approximately 300,000 gallons, more or
less of unleaded 89 octane gasoline and approximately 85,000 gross gallons, more or less of a high
quality Ultra Low Sulfur, Grade 2, Diesel fuel delivered this contract year. Winter blend shall be
required beginning with any order after November 1, 2019 and before April 1 2020. This contract will
be for a twelve (12) month period, commencing December 1, 2019 through November 30, 2020.
The County of Will reserves the right to increase or decrease the quantities of gasoline so specified in
this contract.
PRICES:
Prices shall remain in effect throughout the contract period, which will be a twelve (12) month period,
December 1, 2019 through November 30, 2020, and shall be a FIXED RATE PER GALLON. The
Illinois Motor Fuel Tax and Underground Storage Tax should not be part of the bid quote. That is to
be billed as a separate line item on the invoices. No update of pricing, based on current market
conditions, will be allowed. Your bid price per gallon, as listed on bid form, must be held until
the award is approved on November 21, 2019, and execution of contract on December 1, 2019
– November 30, 2020.
If the Federal Government through its agencies imposes price controls or pricing rules during the
term of the contract, the Contractor shall comply with such rules and regulations. Will County will not
be responsible for any such increase in cost during the length of the contract.
WORDS AND FIGURES:
Where amounts are given in both words and figures, the words shall govern. If the amount is not
written in words, the unit cost will take precedence over the extended price in case of a discrepancy in
the multiplication.
PAYMENT:
Payment will be made pursuant to the Illinois Local Government Prompt Payment Act.
PRIME CONTRACTOR CERTIFICATION:
Included in this bid package is a prime contractor certification form. This form must be filled out and
returned with your bid package or it will not be accepted.
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BIDDING PROCEDURES:
1. All bids must be prepared on the forms provided by the County and submitted in triplicate, with
ONE ORIGINAL AND TWO COPIES, CLEARLY MARKED, in accordance with the Instructions
to bidders.
2. A bid is invalid if it has not been deposited at the designated location prior to the time and date for
receipt of bids indicated in the Advertisement for bids or prior to any extension thereof issued to
the bidders.
3. Unless otherwise provided in any supplement to the Instructions to bidders, no bidder shall
modify, withdraw or cancel his bid or any part thereof for sixty (60) days after the time designated
for the receipt of bids in the Advertisement for bids.
4. Changes or corrections may be made in the bid documents after they have been issued and
before bids are received. In such cases a written addendum describing the change or correction
will be issued by the County of Will to all bidders recorded by the County of Will as having
received the bidding documents and will be available for inspection wherever issued. Such
addenda shall take precedence over that portion of the documents concerned, and shall become
part of the bid documents. Except in unusual cases, addenda will be issued to reach the bidders
at least five (5) days prior to date established for receipt of bids.
5. Each bidder shall carefully examine all bid documents and all addenda thereto, and shall
thoroughly familiarize themselves with the detailed requirements thereof prior to submitting a
proposal. Should a bidder find discrepancies or ambiguities in, or omissions from documents, or
should they be in doubt as to their meaning, they shall, at once, and in any event, not later than
seven (7) days prior to bid due, notify the Purchasing department. After sealed bids are received,
the bidder will make no allowance for oversight. The County of Will will not be responsible for any
oral instructions. All inquiries shall be directed to Kevin Lynn, in writing at
klynn@willcountyillinois.com.
NO BID:
Those who wish not to bid this project please return your bid plainly marked "NO BID" or send email
indicating same, to retain your company’s name on our bidders list. If you choose not to reply your
name will be removed from our bidders list and no future bids will be sent to you.
REJECTION OF BIDS:
The bidder acknowledges the right of the County of Will to reject any and all proposals for cause and
to waive non-material informality or irregularity in any bid received.
CLAUSES:
Insertion of any clauses by any vendor into their bid package will be cause for rejection. The County
of Will will not accept any clauses added to the contract as set forth in the bid documents.
NON-DISCRIMINATION:
The contractor shall at all times observe and comply with any law, statute, regulation or the like
relating in any way to civil rights including but not limited to the Public Works Employment
Discrimination Act, 775 ILCS 10/0.01 et seq.
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