Fuel

INVITATION FOR BID
FUEL-KEEP FILL/ AS CALLED FOR
AND PIC KED UP
WINSTON-SALEM & FORSYTH CO.
Bids Will B e Opened
10:00 a.m., A ugust 3, 2026
SUITE 324, CITY HALL BUILDING
101 NORTH M AIN STREET
WINSTON-SALEM, N ORTH CAROLINA
BY THE
CITY/COUNTY PURCHASING DEPARTMENT
324 City Hall Building
Winston-Salem, NC 27101
FB 26269 FUEL Page 1 of 24

Notice to Bidders
FUEL
It is the policy of the City of Winston-Salem/Forsyth Co. that an employee, officer, or agent of the
City/County may not participate in any manner in the bidding, awarding, or administering of contracts
in which they, or a member of their immediate family, their business partner, or any organization in
which they serve as an officer, director, trustee, or employee, have a financial interest.
The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA)
and all rules and regulations promulgated thereunder. By submitting a proposal, the successful bidder
agrees to indemnify the City/County from and against all claims, suits, damages, costs, losses, and
expenses in any manner arising out of, or connected with, the failure of the Company, its subcontractors,
agents, successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules
and regulations promulgated thereunder.
All bids must be firm and not subject to increase, unless specified within the provisions of this Invitation
for Bid (IFB) and mutually agreed upon by the City/County and the bidder.
No special inducements will be considered that are not a part of the original bidding document.
City/County Rights and Options
The City/County, at its sole discretion, reserves the following rights:
* To supplement, amend, substitute or otherwise modify this bid at any time
* To cancel this bid with or without the substitution of another bid
* To take any action affecting this bid, this bid process, or the Services subject to this bid that
would be in the best interests of the City/County
* To issue additional requests for information
* To require one or more Service Providers to supplement, clarify or provide additional information
in order for the City/County to evaluate the Responses submitted
Public Records
Any material submitted in response to this IFB will become a "public record" once the bidder's
document(s) is opened and the bidder is determined to be a participant in the solicitation process and
shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must
claim any applicable exemptions to disclosure provided by law in their response to this IFB. Bidders
must identify materials to be protected and must state the reasons why such exclusion from public
disclosure is necessary and legal. The City/County reserves the right to make all final determination(s)
of the applicability of North Carolina General Statutes 132-1.2, Confidential Information.
Familiarity with Laws and Ordinances
The submission of a bid on the services requested herein shall be considered as a representation that the
bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which affect
those engaged or employed in the provision of such services, or equipment used in the provision of such
services, or which in any way affects the conduct of the provision of such services; and no plea of
misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any
provisions in the IFB documents that are contrary to or inconsistent with any law, ordinance, or
regulation, it shall be reported to the City/County in writing without delay

Notice to Bidders
FUEL
Ethics Policy / Code of Conduct
The City of Winston-Salem & Forsyth County has established guidelines for ethical standards of
conduct for City/County representatives and to provide guidance in determining what conduct is
appropriate in particular cases. City/County representatives should maintain high standards of
personal integrity, truthfulness, honesty, and fairness in carrying out public duties; avoid any
improprieties in their roles as public servants including the appearance of impropriety; and never
use their position or power for improper personal gain. In establishing an ethics policy, the City of
Winston-Salem & Forsyth Co. desires to protect the public against decisions that are affected by
undue influence, conflicts of interest, or any other violation of these policies as well as promote
and strengthen the confidence of the public in their governing body. For a complete review of the
City Policy click the following link.
http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids
Stimulation of the Local Economy
In an effort to stimulate the local economy, foster development and promote efficiency in the
provision of city services and the completion of various city projects, the City of Winston-Salem
has undertaken an initiative to strongly encourage all parties contracting with the City of
Winston-Salem & Forsyth Co. to evaluate their internal operations and hiring practices and,
where appropriate, to initiate efforts to stimulate the local economy by hiring applicants and
contractors from the Winston-Salem area and by utilizing minority and women contractors and
service providers. Such efforts to stimulate the local economy may be accomplished by posting
job vacancies with the North Carolina Employment Security Commission, the Piedmont Triad
Regional Council of Governments, and the Winston-Salem Urban League; and utilizing the State
of North Carolina Office for Historically Underutilized Business database
(https://www.ips.state.nc.us/IPS/vendor/SearchVendor.aspxt=hobtain) or other local resources
such as the City of Winston-Salem M/WBE Program to identify Winston-Salem/Forsyth County
based contractors and subcontractors. Stimulation of the local economy requires a collaborative
effort of both the public and private sector. The city is committed to taking reasonable steps to
achieve said goal.
FB 26269 FUEL Page 3 of 24

Iran Divestment Act
Provider hereby certifies that it is not on the North Carolina State Treasurer's list of persons
engaging in business activities in Iran, prepared pursuant to NCGS G.S. 147-86.58, nor will
Provider utilize on this agreement any subcontractor on such list. This list, along with additional
information about the
Iran Divestment Act, is available on the Treasurer's Office site:
https://www.nctreasurer.com/inside-thedepartment/OpenGovernment/Pages/Iran-Divestment-
Act-Resources.aspx.
Divestment from Companies that Boycott Israel
Contractor hereby certifies that it is not on the North Carolina State Treasurer's list of companies
engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize
on this agreement any subcontractor on said list."
The bidder agrees that in carrying out this contract, compliance will be maintained with all
applicable federal, state, and local laws, specifically including, without limitations, the
Occupational Safety and Health Act of 1970 and Section 1324A, the Immigration Reform and
Control Act.
The bidder certifies that the bid is made in good faith and without collusion with any person
bidding on this contract or with any officer or employee of the City of Winston-Salem.
The undersigned further agrees, in connection with the performance of this contract, not to
discriminate against any employee or applicant for employment because of race, religion, color,
gender, age, handicap, political affiliation or national origin.
The City/County reserves the right to hold bids open for a period of sixty days (60) days after due
date before making awards.
Bidders are expected to submit a formal bid that shall include delivery commitments that meet the
requirements of this IFB in the format and manner specified herein
Bids are to be signed by an officer of the company authorized to bind the submitter to its
provisions. Failure to manually sign the appropriate bid form will disqualify the bidder and
the bid will not be considered.

Nondiscrimination Ordinance
As a condition of entering into this contact, the Contractor represents and warrants that it will fully
comply with the City's Non-Discrimination Policy, as set forth in Chapter 2, Section 2-8 Entitled
"Policy of Nondiscrimination" of the Winston-Salem City Code. As part of such compliance, the
Contractor shall not discriminate on the basis of race, ethnicity, color, creed, religion, sex, sexual
orientation, gender identity, gender expression, pregnancy, veteran status, disability, age, marital
status, familial status, protected hairstyle, political affiliation or national origin in the screening of
applicants, the hiring and treatment of its employees, the provision of the goods and/or services
set forth herein, or the solicitation, selection, hiring, or treatment of its subcontractors, vendors or
suppliers, (hereinafter collectively "subcontractors"), if any, in connection with this contract or the
contract solicitation process if applicable, nor shall the Contractor retaliate against any person or
entity for reporting instances of such discrimination. The Contractor shall enact employment
policies consistent with this obligation to refrain from such discrimination and shall provide
evidence of such to the City within 90 calendar days of the first receipt of City funds. The
Contractor shall provide equal opportunity for subcontractors to participate in all of its
subcontracting and supply opportunities, if any, under this contract, provided that nothing
contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the effects of
marketplace discrimination that has occurred or is occurring in the marketplace. The Contractor
understands and agrees that a violation of this clause shall be considered a material breach of this
contract and may result in termination of this contract, disqualification of the Contractor from
participating in future City contracts pursuant to Winston-Salem City Code Section 2-3 or other
sanctions. Furthermore, as a condition of entering into this contract, the Contractor agrees to: (a)
promptly provide to the City in a format specified by the City all information and documentation
that may be requested by the City from time to time regarding the screening of applicants, the
hiring and treatment of its employees particularly if City funds were used in connection with
hiring and compensation process, and the solicitation, selection, treatment and payment of
subcontractors, if any, in connection with this Agreement; and (b) if requested, provide to the City
within sixty days after the request a truthful and complete list of the names of all subcontractors
that the Grantee has used under this contract, including the total dollar amount paid by the
Contractor on each subcontract or supply contract. The Contractor further agrees to fully cooperate
in any investigation conducted by the City pursuant to the City's Nondiscrimination Policy, to
provide any documents, relevant to such investigation, that are requested by the City. The
Contractor agrees to provide to the City from time to time on the City's request, payment affidavits
detailing the amounts paid by the Contractor to subcontractors and suppliers in connection with
this contract within a certain period of time. Such affidavits shall be in the format specified by the
City from time to time. Nothing in this contract shall negate or diminish the requirements of the
City's MWBE program. Nothing in this contract shall infringe upon any rights afforded to the
Contractor by state or federal law.
Public Health & Safety
To protect public health, including the health of city employees, and to slow the rate of transmission of COVID-19,
all vendors, contractors and service providers, including their employees, officers, agents and subcontractors,
conducting business with the City of Winston-Salem (collectively hereinafter "City Contractors") must align their
operations, employment and safety practices with the guidance and recommendations of the CDC and OSHA
relating to COVID-19 and the executive orders issued by Governor Roy Cooper, until further notice. All City
Contractors must implement, adhere to, and enforce measures that require, amongst other things, frequent hand
washing, the use of hand sanitizer, social distancing and the wearing of contractor-provided PPE including, but not
limited to, face masks and gloves, recommended by the CDC, OSHA, the State of North Carolina or the City of
Winston-Salem, by all of their employees and subcontractors accessing city owned or leased property. Until further
notice, all City Contractors must refrain from accessing city owned or leased property without the aforementioned
PPE and must refrain from accessing city owned or leased property if exhibiting any symptoms associated with
COVID-19. Failure to adhere to the requirements set forth herein may result in the removal of a City Contractor
from city owned or leased property and the City's exercise of the appropriate contract suspension or
termination provisions.
FB 26269 FUEL Page 5 of 24

SPECIAL TERMS AND CONDITIONS
DETAILED SPECIFICATIONS: Specifications for the fuel is included. Bids are to be
submitted accordingly. Bid all that is necessary, proper, or incidental to supplying the fuel
identified herein. All things not expressly stated in the specifications or Special Terms and
Conditions but involved in carrying them out must be included in proposal as though they
were specifically stated.
NOTICE TO BIDDERS: All bids are subject to the provisions of the instructions to Bidders,
special terms and conditions specific to this Invitation for Bids, the specifications, and
General Contract Terms and Conditions. The City of Winston-Salem objects to and will
not evaluate or consider any additional terms and conditions submitted with a bidder
response. This applies to any response appearing in or attached to the document as part of
the bidder's response. DO NOT ATTACH ANY ADDITIONAL TERMS AND
CONDITIONS. By execution and delivery of a proposal, the bidder agrees that any
additional terms and conditions, whether submitted purposely or inadvertently, shall have
no force or effect. It shall be the bidder's responsibility to read this entire document, review
all enclosures and attachments, and comply with all requirements specified herein.
EXCEPTIONS TO SPECIFICATIONS AND APPROVAL OF ALTERNATES (where it
applies):
In all cases fuel must be furnished as requested, and where brand names are used,
consider the term "or equal" to follow. However, written approval for any proposed
substitution or change in specifications must be submitted by the bidder prior to the
close of bids. Specifications not subject to substitution or change shall be indicated as
"NO EXCEPTIONS".
All fuel shall in every respect be in accordance with the best current practices in the
industry. Minor deviations from the provisions of the specifications may be considered to
permit manufacturers to follow their standard manufacturing processes; however, all
proposed minor deviations must be explained in detail and MUST be submitted in writing
to Purchasing within the exception process time frame identified herein or they WILL
NOT be considered. Prospective bidders may make appointments to discuss these
specifications, but written requests for consideration must be submitted.
Requests for approved equals or changes in specifications, and/or protests of
specifications must be received by the City of Winston-Salem in writing.
Any request for an approved equal, change in specification or protest of specifications
must be fully supported with technical data, test results, or other pertinent
information and evidence that the substitute offered is equal to, or better than, the
specification requirement.
In the event that clarifications or changes to bid specifications are necessary or if a
proposed substitution is approved during the exception process, changes will be made by
written addendum. The City of Winston-Salem will, if necessary, postpone the scheduled
opening of bids so as to provide at least seven (7) days between the mailing of the amended
bid and the revised bid opening date. All addenda must be signed and returned with the
final bid.

Bidder's failure to request exceptions to specifications or approved equals as stated above
will be interpreted as the bidders' intent to comply fully with the requirements as written.
Conditional or qualified bids shall be subject to rejection in whole or in part.
The City of Winston-Salem/County reserves the right to postpone bid openings for its own
convenience.
NONCONFORMING TERMS AND CONDITIONS: A bid response that includes terms and
conditions that do not conform to the terms and conditions in this bid document is subject
to rejection as nonresponsive. The City of Winston-Salem/County reserves the right to
permit the bidder/vendor to withdraw nonconforming terms and conditions from its bid
response prior to a determination by the City of Winston-Salem/County of non-
responsiveness.
COMPLIANCE WITH RULES AND REGULATIONS (where it applies): The fuel furnished
must comply with all applicable provisions of the Occupational Safety and Health Act
(OSHA), the American National Standard Institute (ANSI) and the Federal Motor
Vehicle Standards of the U. S. Department of Transportation. The conversion must
also be certified by either the US Environmental Protection Agency (EPA) or California
Air Resources Board (CARB).
GENERAL REQUIREMENTS: The fuel furnished shall be unused and meet all the applicable
requirements of the specifications.
BIDDERS SUBMITTALS(when requested): Bidder must furnish all information requested
herein including descriptive literature and/or complete specifications covering the products
offered. Reference to literature submitted with a previous bid will not satisfy this
provision. Bids which do not comply with these requirements will be subject to rejection.
All documents submitted should bear the name of the bidder.
EXPENSES INCURRED IN PREPARING BID: The City of Winston-Salem/County accepts
no responsibility for any expense incurred by the bidder in the preparation and presentation
of a bid. Such expenses shall be borne exclusively by the bidder.
CONTRACT/AWARD: Pursuant to the laws governing public contracts in North Carolina, the
successful bidder's/vendor's response to this Invitation for Bids and Proposals and any
addenda thereto, plus the City's/County's issuance of a City of Winston-Salem/Forsyth Co.
Purchase Order for the proposed goods and/or services shall constitute a binding contract.
PURCHASE OF ADDITIONAL PRODUCT: Subject to the successful bidder's acceptance,
the City/County reserves the option to purchase additional fuel as specified herein at the
bid price and awarded in this Invitation for Bids and Proposals within 12 months from
original purchase order date. This bid may also be utilized by other entities per NCGS to
piggyback at the sole discretion of the vendor.
INDEMNIFICATION: The bidder/vendor covenants to save, defend, keep harmless, and
indemnify the City of Winston-Salem/County and all of its officers, departments,
agencies, agents, and employees from and against all claims, loss, damage, injury, fines,
penalties and cost - including court costs and attorney's fees, charges, liability, and
exposure, however, caused resulting from, arising out of, or in any way connected with
the bidder's/vendor's negligent performance or nonperformance of the terms of the
contract.
FB 26269 FUEL Page 7 of 24

VENDOR SUPPORT/SERVICE AND PARTS (where it applies): The vendor and/or
manufacturer bidding on these specifications must describe in writing to be submitted with
their bid, its ability to provide repair parts and technical service in the form of a service
representative, including the maximum time from receipt of notice to arrival of parts or the
service representative.
The manufacturer, whether they are the vendor or not must be satisfactory to the City of Winston-
Salem/County from the standpoint of experience, reliability, and demonstrated ability to
the fuel as required by the specifications and has operated satisfactorily in the field for a
minimum of one year. The City of Winston-Salem/County reserves the right to reject bids
from vendors that have failed to perform satisfactory under previous contracts with the City
of Winston-Salem/County and/or vendors that cannot produce satisfactory evidence that
they can furnish promptly.
INSPECTION, TRAINING, PERFORMANCE TEST AND ACCEPTANCE (where it
applies):
a. Upon delivery fuel will be subject to inspection to verify conformance with
specifications by the staff.
b. Upon completion of the initial inspection and prior to performance testing by the
City/County, the vendor will be required to conduct on-site technical training of
City personnel in operation and maintenance procedures. Vendor should note that
the specification requires training at no additional cost to the City.
c. Upon completion of on-site training the fuel may be required to undergo on route
testing prior to acceptance.
d. Any defects or failure of fuel to perform or comply with any requirements of the
City/County specifications must be immediately remedied by the vendor at the
vendor's own expense prior to acceptance by the City.
WARRANTY(as requested): Bidder to include the warranty provisions as outlined in bid
specifications.
TAX EXEMPTIONS: The City of Winston-Salem/County is exempt from Federal Excise Tax
but not from State and Local Sales Tax. Sales tax should not be included in bid prices but
may be added as separate items.
INDEMNIFICATION: The successful bidder/vendor agrees to indemnify and hold
harmless the City of Winston-Salem/County against any and all claims or causes of action for
property damage or personal injury arising out of or relating to the negligence of the successful
bidder/vendor, its officers, employees or agents.
DELIVERY: Delivery shall be made FOB
EVALUATION AND SELECTION OF BIDS: The evaluation of vendor bids shall center on
the match between the stated specifications and other requirements included in the final
bid request and the vendor's proposal including selection of the lowest responsible bidder,
with consideration of past performance, service record, and reliability. The statutory
provisions controlling purchasing by local governments in N. C. (GS 143) includes
selection standards for use in making of awards. The provision reads, "All contracts shall
be awarded to the lowest responsible, responsive bidder, taking into consideration quality,
performance, and the time specified in the bids for the performance of the contract". The
City of Winston-Salem/County reserves the right to accept or reject any or all bids and
proposals and further specifically reserves the right to make the award or awards in the best
interest of the City of Winston-Salem & Forsyth County.
All bids shall be made firm for no less than sixty (60) days.

Proposal Form
FUEL
Submit proposals to the following location:
US Postal Service address: or Hand-delivery or FedEx address:
City/County Purchasing Department City/County Purchasing Department
Post Office Box 2511 101 N. Main Street, 324 City Hall
Winston-Salem, North Carolina 27102 Winston-Salem, North Carolina
27101
BIDDERS:
The City of Winston-Salem is seeking bids for FUEL per detailed specifications included in
this document.
For any questions or comments regarding this bid please contact TaWanna A. Gates at (336)
747-6938 tawannag@cityofws.org
All bids must be received not later than August 3, 2026, at 10:00 a.m.
FB 26269 FUEL Page 9 of 24

PROPOSAL
GASOLINE, FUEL OIL
The undersigned declares that he has carefully examined the Instructions to Bidders and
Specifications contained herein, and that he will provide all products in accordance with these
instructions and specifications. Any exception to the detailed specifications is itemized and
outlined in detail in a letter attached to this proposal.
Historical spending is estimated as $ 232,495.51 from August 2025 - June 2026 for all fuel
combined. Quantities are not listed in this bid document as they may vary.
ITEM 1
Gallons of Fuel Oil #2 and Diesel Fuel #2(off-highway) Ultra Low Sulfur to be
furnished to locations on a keep filled basis f/ August 2026, thru July 31, 2027.
Bid price per gallon$ ______________________________________________
ITEM 2
Gallons of Ultra Low Sulfur Diesel (highway use) to be furnished to the locations
on a keep filled basis for the period August 2026, thru June 31, 2027.
Bid price per gallon $ ______________________________________________
ITEM 3
Gallons of unleaded gasoline, 87 Octane (Non-Ethanol), to be furnished to the
City of Winston-Salem and Forsyth County locations as needed for the period of
August 2026 thru July 31, 2027.
Bid price per gallon $ ______________________________________________
ITEM 4
Gallons of unleaded gasoline, 89 Octane (Non-Ethanol), to be furnished to the
County of Forsyth locations as needed for the period August 2026, thru July 31,
2027.
Bid price per gallon $ ______________________________________________