FS1220-27 Furnish & Del of Type 6 Brush Truck at Hawaii Airports

STATE OF HAWAI'I
DEPARTMENT OF TRANSPORTATION
AIRPORTS
SPECIFICATIONS, SPECIAL, PROVISIONS
PROPOSAL AND CONTRACT
FOR
FURNISHING AND DELIVERY
OF
ONE (1) TYPE 6 BRUSH TRUCK AT
DANIEL K. INOUYE INTERNATIONAL AIRPORT,
HONOLULU, OAHU, HAWAII
AND
ONE (1) TYPE 6 BRUSH TRUCK AT
LIHUE AIRPORT, LIHUE, KAUAI, HAWAII
PROJECT NO. FS1220-27
2026

NOTICE TO BIDDERS
Hawaii Revised Statutes (HRS),
Chapter 103D
The receiving of bids for FURNISHING AND DELIVERY OF ONE (1) TYPE 6
BRUSH TRUCK AT DANIEL K. INOUYE INTERNATIONAL AIRPORT,
HONOLULU, OAHU, HAWAII, AND ONE (1) TYPE 6 BRUSH TRUCK AT LIHUE
AIRPORT, LIHUE, KAUAI, HAWAII, PROJECT NO. FS1220-27, will
begin as of the HIePRO Release Date. Bidders shall register and submit complete bids
through HIePRO only. Refer to the following HIePRO link for important information
on Vendor Registration: https://HIePRO.ehawaii.gov/welcome.html.
The solicitation, specifications, proposal, and additional documents designated or
incorporated by reference shall be available in HIePRO.
HIePRO OFFER DUE DATE AND TIME is August 14, 2026, at 2:00 p.m., Hawaii
Standard Time (HST). Bidders shall submit and upload the complete proposal to HIePRO
prior to the offer due date and time. Proposals received after said due date and time shall
not be considered. Any additional support documents explicitly designated as confidential
and/or proprietary shall be uploaded as a separate file to HIePRO. Bidders shall not
include confidential and/or proprietary documents as part of their proposal. The record of
each bidder and their respective proposal shall be open to public inspection. FAILURE
TO UPLOAD THE PROPOSAL TO HIePRO SHALL BE GROUNDS FOR REJECTION.
The scope of work consists of furnishing and delivery of one (1) Type 6 Brush Truck
at Daniel K. Inouye International Airport and one (1) Type 6 Brush Truck at Lihue Airport.
NTB-1

All Request for Information (RFI) questions and Substitution Requests shall be
submitted in HIePRO no later than July 31, 2026, at 2:00 p.m., HST. RFI questions
received after the stated deadline shall not be addressed. Substitution Requests received
after the stated deadline shall not be considered. Verbal RFI(s) shall not receive a response.
All responses to RFI questions shall be provided for clarification and information only and
issued by formal addendum. Any amendments to the solicitation shall be made by formal
addendum and posted in HIePRO.
If there is a conflict between the solicitation and information stated in the responses
to RFI questions, the solicitation shall govern and control, unless as amended by formal
addendum.
Campaign contributions by State and County Contractors. Contractors are hereby
notified of the applicability of HRS 11-355 which states that campaign contributions are
prohibited from specified State or County government contractors during the term of the
contract if the contractors are paid with funds appropriated by a legislative body. For more
information, contact the Campaign Spending Commission at (808) 586-0285.
Protests. Any protest of this solicitation shall be submitted in writing to the Director
of Transportation, in accordance with HRS 103D-701 and Hawaii Administrative Rules
3-126. The Equal Employment Opportunity Regulations of the Secretary of Labor
implementing Executive Order 11246, as amended, shall be complied with on this project.
The U.S. Department of Transportation Regulation entitled "Nondiscrimination in
Federally Assisted Programs of the U.S. Department of Transportation," Title 49, Code of
Federal Regulations (CFR), Part 21, is applicable to this project. Bidders are hereby notified
that the Department of Transportation shall affirmatively ensure that the contract entered
NTB-2

into pursuant to this advertisement shall be awarded to the lowest responsible bidder
without discrimination on the grounds of race, color, national origin, or sex (as directed by 23
CFR Part 200).
For additional information, contact Jonathan Tabudlo, Project Manager, by phone at
(808) 836-6618 or by email at jonathan.w.tabudlo@hawaii.gov.
The State reserves the right to reject any or all proposals and to waive any defects in
said proposals in the best interest of the public.
CURT T. OTAGURO
Deputy Director of Transportation for Airports
HIePRO RELEASE DATE: July 24, 2026
NTB-3

FURNISHING AND DELIVERY OF ONE (1) TYPE 6 BRUSH TRUCK AT
DANIEL K. INOUYE INTERNATIONAL AIRPORT,
HONOLULU, OAHU HAWAII
AND
ONE (1) TYPE 6 BRUSH TRUCK AT LIHUE AIRPORT,
LIHUE, KAUAI, HAWAII
TABLE OF CONTENTS
PAGE
Notice to Bidders
Special Provisions SP-1 - SP-2
Specifications (Matls.)
Section 1 Definition of Terms 1-1 - 1-4
Section 2 Proposal Requirements 2-1 - 2-3
and Conditions
Section 3 Award and Execution of 3-1 - 3-4
Contract
Section 4 Scope of Work 4-1 - 4-3
Section 5 Control of Work 5-1 - 5-2
Section 6 Control of the 6-1 - 6-3
Material and Equipment
Section 7 Legal Relations and 7-1 - 7-4
Responsibility
Section 8 Prosecution and 8-1 - 8-7
Progress
Section 9 Payment 9-1 - 9-2
Section 10 General Specifications 10-1 - 10-5
Section 11 Technical 11-1 - 11-19
Specifications and
Requirements
Proposal PF-1 - PF-5
Proposal Schedule PF-6 - PF-1
2
Forms
Contract KF1 - KF3

SECTION 1 - DEFINITION AND TERM
1.33 SUBCONTRACTOR is amended by deleting it and replacing it with the
following:
"1.33 SUBCONTRACTOR - An individual, partnership, firm, corporation, or
joint venture, or other legal entity, as licensed or required to be licensed under
Chapter 444, Hawaii Revised Statutes, as amended, which enters into an agreement
with the Contractor to perform a portion of the work."
Add the following new definitions:
"1.39 HAWAll ePROCUREMENT SYSTEM (HIePRO) - The State of Hawaii
eProcurement System for issuing solicitations, receiving proposals and responses,
and issuing notices of award."
SECTION 2 - PROPOSAL REQUIREMENTS AND CONDITIONS
2.3 DELIVERY OF PROPOSALS is amended by replacing the entire subsection
with:
"2.3 DELIVERY OF PROPOSALS - Bidders shall submit and upload the
complete proposal to HlePRO prior to the bid opening date and time. Proposals
received after said due date and time shall not be considered. Any additional
support documents explicitly designated as confidential and/or proprietary shall
be uploaded as a separate file to HlePRO. Bidders shall not include confidential
and/or proprietary documents with the proposal. The record of each bidder and
respective bid shall be open to public inspection. Original (wet ink, hard copy)
proposal documents are not required to be submitted. Contract award shall be
based on evaluation of proposals submitted and uploaded to HlePRO.
FAILURE TO UPLOAD THE COMPLETE PROPOSAL TO HlePRO
SHALL BE GROUNDS FOR REJECTION OF THE BID.
If there is a conflict between the specification document and the HIePRO
solicitation, the specifications shall govern and control, unless otherwise
specified."
2.4 WITHDRAWAL OF PROPOSALS is amended by replacing the entire
subsection with:
"2.4 WITHDRAW AL OF PROPOSALS - Bids may be modified or withdrawn
prior to the bid opening date and time. Withdrawal or revision of proposal shall
be completed and submitted and uploaded to HIePRO prior to the bid opening
date and time."
SP-1

2.5 PUBLIC OPENING OF PROPOSALS is not applicable.
SECTION 3 - AWARD AND EXECUTION OF CONTRACT
SECTION 3 -AW ARD OF CONTRACT is amended by adding the
following to the end of the section:
3.5 Bidder may bid on any item in this proposal, and the awarding of
contract(s) will be made to the responsive and responsible bidder(s) submitting
the lowest qualified total bid price per item.
SECTION 6 - CONTROL OF MATERIAL AND EQUIPMENT
6.2 TRADE NAMES AND ALTERNATES is amended as follows:
1. The first paragraph of A. QUALIFICATION BEFORE BID OPENING shall be
replaced with the following:
"A. QUALIFICATION BEFORE BID OPENING - When the specifications and/or
plans specify one or more manufacturer's brand names of materials or equipment to
indicate a quality, style, appearance, or performance, the bidder will be assumed to
have based its bid on one of the specified named products, except where such
proprietary product are specified, alternate brands may be qualified if found equal or
better by the Department. The bidder shall submit a request to the Department for
review and approval at the earliest date possible. As specified in the Notice to
Bidders, all requests shall be posted as a question in HIePRO under the "Question and
Answer" tab. Supporting documents for specific request shall be emailed to the
Project Manager specified in the Notice to Bidders. Request must be posted in
HIePRO and supporting documents received by the Project Manager no later than
fourteen (14) calendar days before the bid opening date."
2. The first sentence of the second paragraph of A. QUALIFICATION BEFORE
BID OPENING shall be replaced with the following:
"It shall be the responsibility of the bidder to submit sufficient evidence based upon
which a determination can be made by the Department that the alternate brand is
a qualified equivalent."
SP-2

SECTION 1 - DEFINITION AND TERMS
Whenever the following pronouns are used in these
specifications, or in any documents or instruments where
these specifications govern, the intent and meaning shall be
interpreted as follows:
1.1 ADDENDA - A written document which may be issued by the
Director during the bidding period involving changes to the
specifications and plans, if any, which shall be considered
and made a part of the contract.
1.2 AIRPORTS DIVISION - Airports Division, Department of
Transportation, State of Hawaii.
1.3 AWARD - The written acceptance of a proposal by the
State.
1.4 BIDDER - Any individual, partnership, corporation or
other legal entity, or combination thereof, submitting a
proposal for the work contemplated, acting either directly or
through a duly authorized representative.
1.5 CALENDAR DAY - Every day shown on the calendar. If no
designation of calendar or working day is made, "day" shall
mean calendar day.
1.6 CHANGE ORDER - A written order issued by the Director to
the Contractor requiring the contract work to be performed
in accordance with a change or changes that may involve an
adjustment in contract time and price or requiring
performance of any unforeseen work essential to complete the
contract.
1.7 CONTRACT - The written agreement between the State and
the Contractor setting forth the obligations of the parties
thereunder, including, but not limited to, the performance of
the work, the furnishing of labor and materials, and the
basis of payment.
The contract includes the (1) notice to bidders, (2)
proposal, (3) contract form and contract bond, (4)
specifications, (5) special provisions and plans, if any, (6)
addenda, (7) notice to proceed, and (8) change orders and
agreements that are required to complete the work, all of
which constitute one instrument.
1.8 CONTRACT BOND - The approved form of security, executed
by the Contractor and its Surety or Sureties, guaranteeing
the completion of the work in accordance with the terms of
the contract, and guaranteeing full payment of all claims for
labor, materials, and supplies used or incorporated in the
work.
Mtls. & Serv.
1-1 1/22/04