Fruit and Vegetable Program

Agency: Boulder County
State: Colorado
Type of Government: State & Local
NAICS Category:
  • 311991 - Perishable Prepared Food Manufacturing
  • 424480 - Fresh Fruit and Vegetable Merchant Wholesalers
Posted Date: Mar 10, 2020
Due Date: Mar 20, 2020
Solicitation No: RFI #7125-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Fruit and Vegetable Program
Details
Due Date: 03/20/2020 2:00 pm
Bidding Number: RFI #7125-20
Bidding Categories: Public Health
Other Comments:
  1. PURPOSE/BACKGROUND.

Please provide a brief summary of the goods/services you would provide to Boulder County if awarded.

  1. MANDATORY PRE-PROPOSAL

If Boulder County conducts a MANDATORY pre-proposal meeting for the RFI, all prospective bidders will be required to attend. Any proposals received from bidders who were NOT represented at the mandatory pre- proposal meetings and site visits will be automatically rejected.

  1. WRITTEN INQUIRIES

If you have any questions regarding this RFI, you must submit them via email to the Boulder County Purchasing Office ( purchasing@bouldercounty.org ) on or before 2:00 p.m., March 13, 2020. A response from Boulder County on all inquiries received will be subsequently posted on https://www.bouldercounty.org/government/bids-and- purchasing/bid-opportunities and on the Rocky Mountain E-Purchasing System and sent out via email no later than March 17, 2020.

Please do not contact any other Boulder County department or personnel with questions or to request information regarding this RFI solicitation. Inquiries received will NOT be forwarded to the Purchasing Office.

  1. SUBMITTAL INSTRUCTIONS
    1. Submittal Requirements: In order for RFI submittals to be accepted for consideration by Boulder County:
      1. All bids must be submitted using one of the two methods outlined below in “Submission Instructions.”
      2. All bids must be received, and time/date recorded by authorized Boulder County staff before the established RFI due date and
      3. NO LATE SUBMITTALS WILL BE ACCEPTED. If your RFI bid is received after the established RFI due date and time for any reason, your proposal will automatically be rejected and returned to you – there are NO EXCEPTIONS. Boulder County does not accept responsibility under any circumstance for delayed or failed RFI
      4. You must include all required documents with your RFI bid, including but not limited to:
        • RFI Submittal Checklist (included in RFI package)
        • RFI Signature Page (included in RFI package)
        • Certificates of insurance, if applicable
        • W-9
      5. It is the sole responsibility of RFI bidders to ensure that your RFI submittals are received by Boulder County before the deadline, as detailed in “Submission Instructions”
      6. The Board of County Commissioners (“Board”) reserves the right to reject any and all RFI bids; to waive any informalities or irregularities therein; and to accept the proposal that, in the opinion of the Board, is in the best interest of the Board and of Boulder County,
  1. Submission Instructions: All RFI submittals must be received by Boulder County for time and date recording on or before 2:00 m., MST, on March 20,2020, by one of the following two methods:
    1. Electronic, via Email (this is the preferred submittal method):
  2. Maximum size of submittal is
  3. NO ZIP FILES WILL BE
  4. Electronic submittals must be emailed to purchasing@bouldercounty.org:
    • Submittals emailed to any other mailbox will NOT be accepted or
  • This email box will ONLY be monitored by Boulder County on the due dates for: 1) RFI inquiries; and 2) RFI
  1. You must include RFI #7125-20 in your email subject
  2. Please use the delivery receipt option to verify receipt of your
    1. Hard Copy via U.S. Mail or Hand-Delivered:
  3. Submit one (1) unbound copy of your RFI proposal printed double-sided; 11 point; on at least 50% post-consumer, recycled
  4. The bid must be placed in a sealed envelope with RFI #7125-20 clearly marked on the envelope.
  5. Your bid must be RECEIVED – NOT POSTMARKED – by Boulder County by the established due date and
  6. Mail or hand-deliver your bid proposal to:

Boulder County Administrative Services Information Desk 1325 Pearl Street

Boulder, CO 80302

  1. Americans with Disabilities Act (ADA): If you need special services, as provided for under the Americans with Disabilities Act, contact the ADA Coordinator or Boulder County Human Resources at 303-441-3525 at least 48 hours before the scheduled

RFI #7125-20

Showing 1 to 4 of 4 entries

Attachment Preview

Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
REQUEST FOR INFORMATION (RFI) COVER PAGE
RFI Number:
RFI Title:
7125-20
Fruit and Vegetable Program
Due Date for RFI Questions:
March 13, 2020 – 2:00 p.m.
RFI Submittal Due Date:
Email Address:
March 20, 2020 – 2:00 p.m.
purchasing@bouldercounty.org
Documents Included in This Package:
Proposal Instructions
Terms and Conditions
Specifications
Insurance and W-9 Requirements
Submittal Checklist
Evaluation Criteria
Signature Page
Sample Contract
Page 1 of 38
As of February 28, 2020
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
RFI Bid Proposal Instructions
1. PURPOSE/BACKGROUND.
Please provide a brief summary of the goods/services you would provide to Boulder County if awarded.
2. MANDATORY PRE-PROPOSAL MEETING.
If Boulder County conducts a MANDATORY pre-proposal meeting for the RFI, all prospective bidders will be
required to attend. Any proposals received from bidders who were NOT represented at the mandatory pre-
proposal meetings and site visits will be automatically rejected.
3. WRITTEN INQUIRIES.
If you have any questions regarding this RFI, you must submit them via email to the Boulder County Purchasing
Office (purchasing@bouldercounty.org) on or before 2:00 p.m., March 13, 2020. A response from Boulder County
on all inquiries received will be subsequently posted on https://www.bouldercounty.org/government/bids-and-
purchasing/bid-opportunities and on the Rocky Mountain E-Purchasing System and sent out via email no later than
March 17, 2020.
Please do not contact any other Boulder County department or personnel with questions or to request
information regarding this RFI solicitation. Inquiries received will NOT be forwarded to the Purchasing Office.
4. SUBMITTAL INSTRUCTIONS.
A. Submittal Requirements: In order for RFI submittals to be accepted for consideration by Boulder County:
1. All bids must be submitted using one of the two methods outlined below in “Submission
Instructions.”
2. All bids must be received, and time/date recorded by authorized Boulder County staff before
the established RFI due date and time.
3. NO LATE SUBMITTALS WILL BE ACCEPTED. If your RFI bid is received after the established RFI
due date and time for any reason, your proposal will automatically be rejected and returned to
you – there are NO EXCEPTIONS. Boulder County does not accept responsibility under any
circumstance for delayed or failed RFIsubmittals.
4. You must include all required documents with your RFI bid, including but not limited to:
RFI Submittal Checklist (included in RFIpackage)
RFI Signature Page (included in RFI package)
Certificates of insurance, if applicable
W-9
5. It is the sole responsibility of RFI bidders to ensure that your RFI submittals are received by
Boulder County before the deadline, as detailed in “Submission Instructions” below.
6. The Board of County Commissioners (“Board”) reserves the right to reject any and all RFI bids; to
waive any informalities or irregularities therein; and to accept the proposal that, in the opinion of
the Board, is in the best interest of the Board and of Boulder County, Colorado.
B. Submission Instructions: All RFI submittals must be received by Boulder County for time and date
recording on or before 2:00 p.m., MST, on March 20,2020, by one of the following two methods:
1. Electronic, via Email (this is the preferred submittal method):
a. Maximum size of submittal is 25MB.
b. NO ZIP FILES WILL BE ACCEPTED.
c. Electronic submittals must be emailed topurchasing@bouldercounty.org:
1) Submittals emailed to any other mailbox will NOT be accepted or forwarded.
Page 2 of 38
As of February 28, 2020
2) This email box will ONLY be monitored by Boulder County on the due dates for: 1) RFI
inquiries; and 2) RFI submission.
d. You must include RFI #7125-20 in your email subjectline.
e. Please use the delivery receipt option to verify receipt of your email.
2. Hard Copy via U.S. Mail or Hand-Delivered:
a. Submit one (1) unbound copy of your RFI proposal printed double-sided; 11 point; on at
least 50% post-consumer, recycled paper.
b. The bid must be placed in a sealed envelope with RFI #7125-20 clearly marked on the
envelope.
c. Your bid must be RECEIVED – NOT POSTMARKED – by Boulder County by the established due
date and time.
d. Mail or hand-deliver your bid proposal to:
Boulder County Administrative Services Information Desk
1325 Pearl Street
Boulder, CO 80302
e. Americans with Disabilities Act (ADA): If you need special services, as provided for under
the Americans with Disabilities Act, contact the ADA Coordinator or Boulder County Human
Resources at 303-441-3525 at least 48 hours before the scheduled event.
Page 3 of 38
As of February 28, 2020
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
RFI Terms and Conditions
1. Request for Information (“RFI”) bidders are expected to examine drawings, specifications, schedule of
delivery, and all instructions. Failure to do so will be at the bidder’s risk.
2. Each bidder must furnish all information required in the RFI.
3. The RFI contract/purchase order will be awarded to the responsible bidder whose submittal, conforming to
the RFI, will be most advantageous to Boulder County, Colorado, and/or Boulder County Public Health
(“BCPH”), price and other factors considered.
a. The sample contract included with this RFI packet is indicative of the contract that the winning bidder will
be required to sign. The final contract may contain additional terms required under the award agreement
between Boulder County Public Health (“BCPH”) and the awarded bidder; a copy of that agreement is
available to the bidder upon request.
4. Boulder County and/or BCPH reserves the right to reject any or all RFI proposals, to waive informalities and
minor irregularities in bids received, and to accept any portion of or all items proposed if deemed in the best
interest of Boulder County to do so.
5. No submittal will be withdrawn for a period of thirty (30) days subsequent to the opening of bids without the
consent of the Boulder County Purchasing Agent or delegated representative.
6. A signed purchase order or contract furnished to the successful bidder shall result in a binding contract
without further action by either party.
7. Late or unsigned RFI submittals will not be accepted or considered. It shall be the responsibility of RFI bidders
to ensure that their proposals arrive at the designated Boulder County email box or Administrative Services
Information Desk prior to the due date and time indicated in the RFI.
8. The proposed price shall be exclusive of any federal or state taxes from which Boulder County and BCPH are
exempt by law.
9. Any interpretation, correction, or change of RFI documents shall be made by Addendum. Interpretations,
corrections, and changes of the RFI documents made in any other manner will not be binding, and bidders
must not rely upon such interpretations, corrections, and changes. The County’s representative will not be
responsible for oral clarification.
10. Confidential/Proprietary Information: Proposals submitted in response to this RFI and any resulting contract
shall be subject to the provisions of the Colorado Public (Open) Records Act, 24-72-201 et. seq., C.R.S., as
amended. Any restrictions on the use or inspection of material contained within the proposal and any
resulting contract shall be clearly stated in the proposal itself.
Confidential/proprietary information must be readily identified, marked, and separated/packaged from the
rest of the RFI submittal. Co-mingling of confidential/proprietary and other information is NOT acceptable.
Neither a proposal, in its entirety, nor bid price information will be considered confidential/proprietary. Any
information that will be included in any resulting contract cannot be considered confidential.
11. Boulder County promotes the purchase/leasing of energy-efficient materials and efficient and reduced toxic-
level products where availability, quality, and budget constraints allow. Bidders will be expected, whenever
Page 4 of 38
As of February 28, 2020
possible, to provide products that earn the ENERGY STAR and meet the ENERGY STAR specifications for energy
efficiency with power management features enabled. Bidders are encouraged to offer products and
equipment with post-consumer recycled-content materials. Products should be packaged and delivered with a
minimum amount of recycled packaging that adequately protects the product but is not excessive.
12. Pursuant to Colorado law (e.g. House Bill 13-1292), in any bidding process for public works in which a bid is
received from a non-resident bidder who is from a state that provides a percentage bidding preference, a
comparable percentage disadvantage shall be applied to the bid of that bidder. Bidders may obtain additional
information from the State of Colorado website.
Page 5 of 38
As of February 28, 2020

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