2025 Freightliner

Agency:	Town of North Kingstown
State:	Rhode Island
Type of Government:	State & Local
Posted Date:	Dec 1, 2023
Due Date:	Jan 5, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF

NORTH KINGSTOWN, RHODE ISLAND

100 FAIRWAY DRIVE

NORTH KINGSTOWN, RI 02852-6202

PHONE: (401) 294-3331

FAX: (401) 583-7145

Northkingstownri.gov

INVITATION FOR BIDS

TOWN OF NORTH KINGSTOWN –DPW

ONE (1) NEW 2025 ALUMINUM CAB SEVERE DUTY

DUMP TRUCK WITH 10’ PLOW PACKAGE

*Sealed proposals for the above will be accepted in the Office of the Purchasing/Finance, Town of

North Kingstown Municipal Offices, 100 Fairway Drive, North Kingstown, RI 02852, until Friday

January 5, 2024, at 10 AM, and will then be publicly opened and read aloud. The Municipal Offices

are open 8:30am – 4:30pm, Monday through Friday. Please plan accordingly.

NO BIDS WILL BE ACCEPTED AFTER THE FRIDAY JANUARY 5, 2024

10:00AM DEADLINE.

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR THE

TOWN AND/OR STATE OF RHODE ISLAND PURCHASING WEBSITES FOR ANY

SUBSEQUENT BID ADDENDUM. NO ADDENDA WILL BE ISSUED OR POSTED

WITHIN FORTY-EIGHT (48) HOURS OF THE BID SUBMISSION DEADLINE.

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding” and the award

shall be made on the basis of the lowest evaluated or responsive bid price.

The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof; to

waive any formality in same, or accept any proposal deemed to be in the best interest of the Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-bid or

bid opening, provided a request is received three (3) days prior to said meeting by calling 294-

3331, ext. 142.

*PLEASE SUBMIT AN (1) ORIGINAL, (1) COPY AND ONE (1) ELECTRONIC

COPY.

SELECTION CRITERIA

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) "Competitive Sealed Bidding"

and the award shall be made on the basis of the lowest evaluated or responsive bid

price.

The following factors will be considered in determining the lowest evaluated

or responsive bid price:

Bid price;

Meets or exceeds bid specifications;

Demonstration of equipment bid;

Delivery date;

Warranty/Guarantee;

Distance from Town for warranty service;

Past performance by brand name bid;

Early payment discount offered

NOTE: IN OUR ONGOING EFFORTS TO PREVENT FRAUDULANT ACTIVITY, ALL

SUBMISSIONS MUST INCLUDE THE FOLLOWING:

▪ A COPY OF THE VENDOR’S W-9

TOWN OF NORTH KINGSTOWN, RHODE ISLAND

INFORMATION FOR BIDDERS

ARTICLE 1. RECEIPT AND OPENING OF BIDS

Sealed bids must be submitted in SEALED ENVELOPES, addressed to the Town of North

Kingstown Municipal Office Building, ATTN: Purchasing/Finance, 100 Fairway Drive,

North Kingstown, Rhode Island 02852, and clearly marked with the name of the item bid, and

the date and time of opening. Bids will be received by the Purchasing Agent up to the specified

time as noted on the Invitation to Bid/Request for Proposal, and publicly opened and read aloud at

the specified time.

Proposals submitted for a specified item must not be combined under the same cover with

any other bid item.

It is the bidder’s responsibility to see that their bid is delivered within the time and at the

place prescribed. Proposals received prior to the time of opening will be date/time stamped and

securely kept unopened. No responsibility will attach to any officer or person for the premature

opening of a proposal not properly addressed and identified.

Bids may be withdrawn personally or by written request at any time prior to the time

specified for the opening. Bids may be modified in the same manner. Negligence on the part of

the bidder in preparing the bid confers no right of withdrawal or modifications to bid after such

bid has been opened.

Any bid received after the time and date specified shall not be considered, by messenger

or by mail, even if it is determined by the Town that such non-arrival before the time set for

opening was due solely to delay in the mails for which the bidder is not responsible. Conditional

or qualified bids will not be accepted.

ARTICLE 2.PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices

must be filled in, in ink or typewritten, both in words and figures. Erasures or other changes must

be explained or noted over the signature of the bidder.

Each bid must be submitted in sealed envelopes, clearly labeled, so as to guard

against opening prior to the time set therefore.

The Town may consider any bid not prepared and submitted in accordance with the

provisions hereof and reserves the right to reject any or all proposals in whole or in part, toward

any item, group of items, or total bid; to waive any technical defect or formality in same, or to

accept any proposal deemed to be in the best interest of the Town.

ARTICLE 3. TELEGRAPHIC MODIFICATION

Telephonic, telegraphic, or oral bids, amendments or withdrawals will not be accepted.

ARTICLE 4. WITHDRAWAL OF BIDS

Bids may be withdrawn personally or by written request at any time prior to the time

specified for the opening. Bids may be modified in the same manner. Negligence on the part of

the bidder in preparing the bid confers no right of withdrawal or modifications to bid after such

bid has been opened.

ARTICLE 5. QUALIFICATIONS OF THE BIDDER

The Town reserves the right to request each bidder to present evidence that they are

normally engaged in purveying the type of product, service, or equipment bid on. No bid shall be

considered from bidders who are unable to show that they are normally engaged in purveying the

type of product or equipment specified in the bid proposal.

To receive full consideration, the bidder must submit literature and necessary details, when

applicable, on the material or service he proposes to furnish in order that the Town may have full

information available when analyzing the proposals.

ARTICLE 6. OBLIGATIONS OF THE BIDDER

It is the responsibility of the bidder to have inspected the Specifications and Contract

Documents (including all addenda) which have been posted on the Town of North Kingstown and

State of Rhode Island Purchasing websites. The failure or omission of any bidder to receive or

examine any form, instrument, or document or to inspect any item specified as a Trade-in shall (if

applicable) in no way relieve any bidder from any obligation in respect to their bid.

When applicable, each bidder must inform themselves fully of the conditions relating to

the construction of the project and the employment of labor thereon. Failure to do so will not

relieve a successful bidder of their obligation to furnish all material and labor necessary to carry

out the provisions of their contract. Insofar as possible the contractor, in carrying out the work,

must employ such methods or means as will not cause any interruption of or interference with the

work of any other contractor.

Any exceptions or deviations from the provisions contained in this specification must be

explained in detail and attached to proposal. If such deviations do not depart from the intent of this

notice and are in the best interest of the Town, the proposal will receive careful consideration.

ARTICLE 7. BID SECURITY IS TO BE 5% OF THE CONTRACT PRICE. (N/A)

ARTICLE 8. “OR EQUAL” BIDDING

The Town intends to permit liberal scope in bidding and specifically does not intend to limit

bidding to any make or model. Whenever a material, article or piece of equipment is identified by

reference to manufacturers' or vendors' names, trade names, catalogue numbers, etc., it is intended

merely to establish a standard; and any proposed material, article, or equipment of other

manufacturers and vendors which will perform adequately the duties imposed by the general design

will be considered equally acceptable provided it is in the opinion of the Town to be of equal

substance and function.

ARTICLE 9. PRICES

Bidders shall state the proposed price in the manner as designated in the Bid Proposal Form.

In the event that there is a discrepancy between unit prices and the extended totals, the unit prices

shall govern. In the event that there is a discrepancy between the price written in words and written

in figures, the prices written in words shall govern.

The prices in this bid shall be irrevocable for ninety (90) days, or until the bid is awarded by

the Town Council. After award by the Town Council, said prices shall then remain firm for the

duration of the Contract.

In the event a column headed “Vendor’s Offering” is provided in the bid proposal, enter your

offering, compliance, or non-compliance in each space. DO NOT enter dollar amounts.

ARTICLE 10. TAX EXEMPTIONS

The Town is exempt from payment of the Rhode Island Sales Tax under the 1956 General

Laws of the State of Rhode Island, 44-18-30 Para. I, as amended. The Town is exempt from payment

of Federal Excise Taxes. The prices bid must be exclusive of taxes and will be so construed.

Exemption certificates will be completed as required by the successful bidder.

ARTICLE 11. DELIVERY

Delivery shall be F.O.B. North Kingstown, Rhode Island or as specified on the Bid Proposal

Form.

ARTICLE 12. CONTRACT PERIOD AND TERM OF AGREEMENT (When Applicable to

Bid) (N/A)

Contract period is found in the Standard Form of Agreement. If financially advantageous to

the Town of North Kingstown, these contracts may be renewed or extended, from time to time, when

agreed to, in writing, by both parties.

ARTICLE 13. LABOR REGULATIONS (When Applicable to Bid) (N/A)

The following paragraphs regarding nondiscrimination in employment shall be included and become

part of these specifications:

Contractors shall comply with the provisions of the General Laws of

Rhode Island and attention is called to Title 37, Chapter 13, Section

1-16, relative to the payment of wages, obligations, and charges by

Contractors on public works projects.

Non-resident Contractors are subject to Section 44-1-6 of the Rhode

Island General Laws, as amended. (OUT OF STATE

CONTRACTORS.)

The successful bidder will be required to comply with the Davis-

Bacon Act (40USC 2 to a-7) as supplemented by Department of Labor

regulations (29CFR Part 5).

Bid Title:	2025 Freightliner
Category:	Purchasing
Status:	Open

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