Fred Meijer Flat River Trail Repairs City of Greenville

PROJECT MANUAL
FOR
FRED MEIJER FLAT RIVER
TRAIL REPAIRS
CITY OF GREENVILLE
MONTCALM COUNTY, MICHIGAN
October 21, 2025
Rev: June 16, 2026
Project Number: 401-751-977.741
PREPARED BY:
CITY OF GREENVILLE
ENGINEERING DEPARTMENT
411 S. LAFAYETTE
GREENVILLE, MICHIGAN 48838
(616) 754-5645
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ADVERTISEMENT FOR BIDS
FRED MEIJER FLAT RIVER TRAIL REPAIRS PROJECT
The City of Greenville will receive sealed bids for the following items of work: adjust 3 existing posts to
realign and level deck boards on a boardwalk section of the Fred Meijer Flat River Trail; remove and replace
FRP detectable warning plates with cast iron in four locations and patching of deck boards.
Bids will be received at the office of the City Clerk, 411 S. Lafayette, Greenville, Michigan until Tuesday,
July 7, 2026 at 2:00 p.m. All bids will be opened and publicly read at that time in the City Hall Conference
Room.
This Project is locally funded.
This Advertisement and the Project Manual have been posted in the following locations and may be
downloaded from the same:
Greenville City Hall, 411 S. Lafayette, Greenville, Michigan 48838
City of Greenville Website Bid Posting at: http://greenvillemi.org/bids-rfps/
Builders Exchange website at: https://home.grbx.com/
Construction Association of Michigan website at: https://buildwithcam.com/
Construct Connect website at: https://www.constructconnect.com/
Bid Documents via Dropbox may be requested from dhinken@greenvillemi.org at no cost to the
Bidder.
The Contract Documents may be examined at the following location:
Greenville City Hall, 411 S. Lafayette, Greenville, Michigan 48838
KRISTINA BROTT
Greenville City Clerk
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FRED MEIJER FLAT RIVER TRAIL REPAIRS
CITY OF GREENVILLE
MONTCALM COUNTY, MICHIGAN
PROJECT MANUAL INDEX
ADVERTISEMENT FOR BIDS 2
PROJECT MANUAL INDEX 3
INSTRUCTIONS TO BIDDERS 4 - 6
Scope of Work
Questions from Bidders
Bidders Investigation
Bidder Experience and Qualifications
Bids
Taxes, Terms and Conditions
Electronic or Alternate Forms of Bidding Not Allowed
Bid Envelope Labelling
Bidder References
Bid Review Process
Rights Reserved by the City
Bid Rejection Appeal
Contractor Execution of Contract
Insurance
Bonds
Notice to Proceed
Contract Time
Allowable Work Times
Warranty
P.A.517 Compliance, Certification of No Iran Linked Businesses
BID FORM 7 - 8
REFERENCES 9 - 10
ATTACHMENT A - GENERAL CONDITIONS 11 - 15
SPECIFICATIONS FOR REPAIRS 16 - 17
LOCATION MAP 18
PHOTOGRAPHS 19
BOARDWALK AJUSTMENT DETAIL 20
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INSTRUCTIONS TO BIDDERS
SCOPE OF WORK:
The Scope of Work for the FRED MEIJER FLAT RIVER TRAIL REPAIRS PROJECT includes
providing all materials, labor and equipment needed to adjust 3 boardwalk posts to level decking that
has become out-of-alignment. The work will include temporary support of the deck in the current
alignment while shims are placed and secured with a bolted mending plate. The amount of
adjustment required is approximately 7-8 inches in the center of the sag. A drawing showing the
repair is shown at the end of these specifications.
Other work includes patching holes in deck boards and replacing detectable warning plates in four
locations.
QUESTIONS FROM BIDDERS:
All questions from BIDDERS, regarding any part of the Project Manual, shall be directed in writing
to:
Doug Hinken, P.E., City Engineer
City of Greenville
411 S. Lafayette Street
Greenville, MI 48838
Or by email at: dhinken@greenvillemi.org
BIDDER'S INVESTIGATION:
Prior to submission of the BID, all BIDDERS shall make, and shall make a careful examination of the
site, the Scope of Work, and the Project Manual included herewith. Each BIDDER is responsible for
inspecting the site and for reading the CONTRACT DOCUMENTS to become thoroughly familiar
with the Scope of the Work. The failure or omission of any BIDDER to do any of the foregoing shall
in no way relieve any BIDDER from any obligation in respect to his BID.
BIDDERS must satisfy themselves of the accuracy of the estimated quantities in BID Schedule by
examination of the site and a review of the drawings and Project Manual; including ADDENDA. After
BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding
concerning the quantities or nature of the WORK to be supplied.
The OWNER shall provide to BIDDERS prior to BIDDING, all information which, is pertinent to, and
delineates and describes, the land owned and rights-of-way acquired or to be acquired.
BIDDER EXPERIENCE AND QUALIFICATIONS
It is the intention of the OWNER to award this contract to the lowest responsive and responsible
BIDDER, and reserves the right to reject any and all bids, or postpone the bid due date, for sound,
documentable business reasons. The OWNER reserves the right to waive any minor irregularities or
informalities in the BIDS.
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Instructions to Bidders
FRED MEIJER FLAT RIVER TRAIL REPAIRS PROJECT
Bid Date: July 7, 2026, 2:00 p.m.
Page 2 of 4
BIDS:
BIDS for this Project will be publicly solicited and will result in a firm fixed-price contract that will
include lump sum items. The BID FORM includes 3 pages including signed statements of
compliance; acknowledgement of ADDENDA and a listing the items of work for the BIDDER to fill in
unit prices and total prices. All signatures must be original and in ink. The BID FORM shall be
completely and legibly filled in with ink or printed or typed.
BIDS shall be signed personally by the duly authorized representative of the BIDDER, and shall
include proof of that authority with the BID FORM. The TOTAL BID shall also be submitted in written
form. If there is a discrepancy between the written number and the figures, the written number will
take priority.
All BIDS must be submitted on the BID FORM included in these BID DOCUMENTS and received in
the Office of the City Clerk at City Hall, 411 S. Lafayette Street, Greenville, Michigan 48838, on or
before Tuesday, July 7, 2026 at 2 p.m. A BID will be considered complete as follows: Both pages of
the fully completed, signed BID, acknowledging any ADDENDA; proof of authority to sign on behalf
of the BIDDER, which could include a certified copy of resolutions or power of attorney, or other
attestations; and a list of references for similar work.
TAXES, TERMS AND CONDITIONS
The City of Greenville is exempt from Federal Excise, State Sales Tax, and Personal Property Tax.
Please review The State of Michigan's REVENUE ADMINISTRATIVE BULLETIN 1999 - 2 for
clarification. http://www.treas.state.mi.us/lawrules/rabs/1999/rab9902.htm
ELECTRONIC OR ALTERNATE FORMS OF BIDDING NOT ALLOWED:
The Greenville City Charter does not allow electronic, faxed or alternate forms of bidding.
BID ENVELOPE LABELING:
Please mark "TRAIL REPAIR" on the outside of the envelope, along with the BIDDERS name and
address, and submit to the City Clerk's Office prior to the BID opening. If forwarded by mail, the
sealed envelope containing the BID must be enclosed in another envelope.
BIDDER REFERENCES:
The BIDDER shall submit, with the BID, a listing of a minimum of three references for successfully
completed, similar Work. Each reference shall include the following:
1. Brief description of the Work, 4. Owner Address
including similar BID items. 5. Owner Telephone
2. Project Owner 6. Owner Email Address
3. Owner Contact
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Instructions to Bidders
FRED MEIJER FLAT RIVER TRAIL REPAIRS PROJECT
Bid Date: July 7, 2026, 2:00 p.m.
Page 3 of 4
BID REVIEW PROCESS:
When the BIDS are publically opened the TOTAL BID will be read aloud and recorded. This will be
the basis for determining the lowest responsive and responsible BIDDER.
The BIDS and required submittals will be reviewed, tabulated and checked by the City of Greenville
and demonstration by the BIDDER that they are competent for the Work through supplied references.
When a suitable APPARENT LOW BIDDER has been determined, the City of Greenville will make a
recommendation of Award to the Greenville City Council. A Notice of Award will be issued and the
Contractor shall commence to provide the necessary insurance document and signed Agreement.
RIGHTS RESERVED BY THE CITY:
The CITY OF GREENVILLE reserves the right to accept to reject any or all BIDS for sound,
documentable business reasons. The competency and responsibility of BIDDERS will be considered
in awarding CONTRACTS. The CITY OF GREENVILLE does not obligate himself to accept the
lowest or any other bid. The CITY OF GREENVILLE reserves the right to waive any informality or
minor defects in any or all bids.
BID REJECTION APPEAL:
If an APPARENT LOW BIDDER is rejected for recommendation to Award the Project, the City will
give a written notice stating the reason(s) for the rejection. The Bidder has the right of appeal and
shall submit a written statement of appeal within 5 days of the date on the written notice of rejection.
The statement shall clearly state the dispute and offer evidence to support their claim that the
reasons for rejection are not valid. The appeal will be presented to the Greenville City Council at the
meeting where the Bids are to be approved for their final decision.
CONTRACTOR EXECUTION OF CONTRACT:
Upon issuance of the NOTICE OF AWARD, the BIDDER shall be referred to as the CONTRACTOR
and shall execute the CONTRACT within 14 days and submit a duly signed AGREEMENT document
with original signatures and INSURANCE certificate.
INSURANCE:
All policies required shall be written by a company licensed to do business in the State of Michigan.
The amount of INSURANCE coverage shall be as follows: All Contractors / Subcontractors must
carry Workers Compensation Insurance as required by law. Bodily Injury / Property Damage:
$1,000,000 Each Occurrence; $2,000,000 Aggregate. The CITY OF GREENVILLE shall be named
as an additional insured on all liability policies. The CONTRACTOR shall notify the CITY OF
GREENVILLE immediately of any damages on the Project Site, whether or not the CONTRACTOR
is liable. The CITY OF GREENVILLE shall receive an INSURANCE certificate prior to 14 days before
beginning the Project.
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Instructions to Bidders
FRED MEIJER FLAT RIVER TRAIL REPAIRS PROJECT
Bid Date: July 7, 2026, 2:00 p.m.
Page 4 of 4
Cancellation Notice: Workers' Compensation Insurance, Commercial General Liability Insurance, and
Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating that it is
understood and agreed that Thirty (30) days, Ten (10) days for non-payment of premium, Advance
Written Notice of Cancellation, Non-Renewal, Reduction, and/or Material Change shall be sent to: City
of Greenville, 411 S. Lafayette, Greenville, MI 48838.
BONDS:
Bid bonds are not required.
A payment and performance bond in the amount of the Bid shall be required prior to execution of the
Contract.
NOTICE TO PROCEED:
The CITY OF GREENVILLE expects to issue a NOTICE TO PROCEED following receipt of the fully
executed CONTRACT and required INSURANCE certificate. The CONTRACTOR shall begin Work
within 10 days of the NOTICE TO PROCEED or as otherwise agreed on with the CITY.
CONTRACT TIME:
The Contractor shall begin as weather allows after receiving the Notice to Proceed. All work shall be
complete by November 30, 2026 unless an extension is requested in writing and approved by the
Engineer.
ALLOWABLE WORK TIMES:
All work shall be done during the work week defined as being Monday through Friday between 7 am
and 7 pm.
WARRANTY:
The installation shall have a warranty of 1 year against failure of mending plates on repaired posts.
P.A. 517 COMPLIANCE, CERTIFICATION OF NO IRAN LINKED BUSINESS:
The BIDDER will need to certify that it is not an "Iran linked business" by signing the certification on
page 12. An "Iran linked business" means either of the following:
(i) A person engaging in investment activities in the energy sector of Iran, including a person that
provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used
to transport oil or liquefied natural gas for the energy sector of Iran.
(ii) A financial institution that extends credit to another person, if that person will use the credit to
engage in investment activities in the energy sector of Iran.
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BID FORM
Proposal of (hereinafter called
"BIDDER"), organized and existing under the laws of the State of
doing business as *
To the City of Greenville (hereinafter called "OWNER")
In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform
all WORK for the construction of the FRED MEIJER FLAT RIVER TRAIL REPAIRS
PROJECT, in strict accordance with the CONTRACT DOCUMENTS, within the time set forth
therein, and at the prices stated below.
By submission of this BID, each BIDDER certifies, and in the case of a joint BID each
party thereto certifies as to his own organization, that this BID has been arrived at independently,
without consultation, communication, or agreement as to any matter relating to this BID with any
other BIDDER or with any competitor.
BIDDER hereby agrees to execute the CONTRACT within 14 days of the date of the
NOTICE OF AWARD and commence WORK as weather allows following the NOTICE TO
PROCEED and fully complete the PROJECT prior to November 30, 2026.
BIDDER acknowledges receipt of the following ADDENDA:
The following addenda have been received, are hereby acknowledged, and their execution is included in
the above proposal amount:
Addendum No. Dated Addendum No.___________ Dated ________
*Insert "a corporation", "a partnership", or "an individual" as applicable.
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BIDDER CERTIFICATIONS
By signing and submitting this BID, the BIDDER certifies:
1. That they have examined all sections of the CONTRACT DOCUMENTS and the location of the
Work described herein and is fully informed as to the nature of the Work and the conditions relating
thereto.
2. The BIDDER has based the BID on the specifications, drawings and pre-bid visits to determine the
site conditions.
3. That they understand that all Work described in the CONTRACT DOCUMENTS and required for
completion of the Project shall be considered to be incidental unless designated as a pay item on
the BID FORM.
4. That they are duly authorized to sign on behalf of the BIDDER and is including proof of such
authority as part of the BID.
5. That they are in compliance with P.A. 517 and not an Iran Linked Business as defined in the
Act.
BID
Item Unit Pln Qty Unit Price Total Price
Boardwalk Realignment LSUM 1
Deck Board Patching Sft 5
Remove & Replace Detectable
Sft 80
Warning Plates
TOTAL BID
WRITTEN TOTAL
Date of Proposal:______________________
Signature: _________________________________ Witness:______________________________
Name (Printed): _____________________________ Seal: _________________________________
(If corporation, affix seal)
Title:_____________________________________
Address: ___________________________________
____________________________________
Phone No: ______________________________ Email Address: __________________________
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BIDDER REFERENCES
BRIEF DESCRIPTION OF REFERENCE PROJECT 1:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Project Owner _________________________________
Owner Contact _________________________________
Owner Address _________________________________
Owner Telephone _________________________________
Owner Email Address _________________________________
BRIEF DESCRIPTION OF REFERENCE PROJECT 2:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Project Owner _________________________________
Owner Contact _________________________________
Owner Address _________________________________
Owner Telephone _________________________________
Owner Email Address _________________________________
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