Fred Johnson Park Rehabilitation Addendum No. 2

CONTRACT DOCUMENTS
AND
SPECIFICATIONS
FOR

PROJECT NO. SP 21-6
FRED JOHNSON PARK REHABILITATION

ATTENDANCE AT PRE-BID CONFERENCE IS MANDATORY

PREPARED BY:

LandPlan Consultants, Inc.
4110 W 23 degreesSt,

Tulsa, OK 74107
918-746-1307

Mike Harmon

city oF

TULSA

PARKS & FACILITIES
CABS - City Architectural Building Services

ANNA AMERICA, DIRECTOR

Account Numbers: 2443X0028Z. Facilities. Parks.4295.42954111-541103
2244P00012.Facilities. Parks.409.4094111-541103

Public Works Department
175 East 2" Street, Suite 261
Tulsa, Oklahoma 74103
(918) 596-9637

07.01.23

CONTRACT DOCUMENTS

PROJECT NO. SP 21-6
FRED JOHNSON PARK REHABILITATION

DEPARTMENT OF CITY EXPERIENCE
INDEX TO BIDDING DOCUMENTS

NOTICE TO BIDDERS

INSTRUCTION TO BIDDERS

RESOLUTION 18145 PROVIDING FOR THE EMPLOYMENT OF
RESIDENTS OF THE METROPOLITAN STATISTICAL AREA
SBE UTILIZATION INSTRUCTIONS

AFFIDAVIT FOR SBE UTILIZATION GOALS
RESOLUTION NO. 7404 AFFIDAVIT OF COMPLIANCE
AFFIDAVIT FOR 50% RESIDENT RESOLUTION
NONCOLLUSION AFFIDAVIT

BUSINESS RELATIONSHIP AFFIDAVIT

INTEREST AFFIDAVIT

PROPOSAL

CERTIFICATE OF SECRETARY

CONSENT OF MEMBERS.

SALES TAX EXEMPTION DOCUMENT

EXTENSION OF TIME REQUEST

CONTRACT

ESCALATION PROCESS

PERFORMANCE BOND

STATUTORY BOND

MAINTENANCE BOND

AFFIDAVIT FOR CONTRACT/CLAIM

GENERAL CONDITIONS

SPECIAL PROVISIONS

SUPPLEMENTAL CONTRACT REQUIREMENTS
INSURANCE REQUIRMENTS.

SPECIAL PROVISIONS GENERAL

TIME FOR COMPLETION

OWNER ALLOWANCE

ENVIRONMENTAL ISSUES

UTILITY RELOCATIONS AND DESIGN ISSUES
CONCRETE PIGMENTS 03055(03 05 40)
SECTION 265629 - LU-1-LI-T3-30W-4K-350MA.
SECTION 265629 - LU-1-LI-T3-40W-4K-525MA
SECTION 02514 COLOR FINISH FOR CONCRETE SPORTS COURT
SECTION 02790 ARTIFICIAL TURF

SECTION 13169

SECTION 096230 MICRO-TOP GUIFELINE
DURABOUND SURFACING SYSTEM

0701.23

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Published in the Tulsa World:
March 20, 24, 25, 26, and 27, 2026.

NOTICE TO BIDDERS
SEALED BIDS FOR
PROJECT NO. SP 21-6

Notice is hereby given that pursuant to an order by the
Mayor of the City of Tulsa, Oklahoma, sealed bids will be
received in Room 260 of the Office of the City Clerk, City of
Tulsa, 175 E. 2(TM) Street, Tulsa, Oklahoma 74103 until
8:30 a.m. the 24th day of April, 2026 for furnishing all
tools, materials and labor and performing the work
necessary to be done in the construction of the following:

PROJECT NO. SP 21-6 FRED JOHNSON PARK
REHABILITATION

The entire cost of the improvement shall be paid from
Account No.

2443X0028Z.Facilities. Parks.4295.42954111-541103
2244P00012.Facilities. Parks.409.4094111-541103

A MANDATORY Pre-Bid Conference is scheduled for
Tuesday, April 7, 2026 at 9:30 a.m. and will be held
through video conferencing with Microsoft Teams,
invitation presented on the City of Tulsa's website at this
link:
https:/Awww.cityoftulsa.org/government/departments/engin
eering-services/construction-bids/

Attendance at the Pre-Bid Conference is MANDATORY.
Bids will not be received from contractors who did not
attend the Pre-Bid Conference.

Bids will be accepted by the City Clerk from the holders of
valid pre-qualifications certificates from the City of Tulsa in
one or more of the following classifications: A or C.

Drawings, specifications and contract documents for
construction of said public improvements of the said
project have been adopted by the Mayor of said City.
Copies of same may be obtained at the Office of Contract
Administration, 175 E. 2(TM) St., 13" Floor, Tulsa, OK 74103
for a non-refundable fee in the amount of $50.00 made
payable to the City of Tulsa by check or money order.

Contract requirements shall include compliance as
required by law pertaining to the practice of non-
discrimination in employment.

The overall aspirational Small Business Enterprise
utilization goal for this project is ten (10) percent.

NTB-1

Attention is called to Resolution No. 18145 of August 23,
1988, requiring bidders to commit to the goal of employing
on the project at least fifty percent bona fide residents of
the City of Tulsa and/or MSA in each employment
classification.

Attention is called to Resolution 7404 of November 8,
2006, requiring bidders, their subcontractors and their
lower-tier subcontractors to hire only citizens of the United
States.

The City of Tulsa itself is exempt from the payment of any
sales or use taxes, and pursuant to Title 68 O.S. Section
1356(10), direct vendors to the City are also exempt from
those taxes. A bidder may exclude from his bid
appropriate sales taxes, which he will not have to pay while
acting for and on behalf of the City of Tulsa.

A Certified or Cashier's Check or Bidders Surety Bond, in
the sum of 5% of the amount of the bid will be required
from each bidder to be retained as liquidated damages in
the event the successful bidder fails, neglects or refuses to
enter into said contract for the construction of said public
improvements for said project and furnish the necessary
bonds within thirty days from and after the date the award
is made.

The bidder to whom a contract is awarded will be required
to furnish public liability and workmen's compensation
insurance; Performance, Statutory, and Maintenance
bonds acceptable to the City of Tulsa, in conformity with
the requirements of the proposed contract documents.
The Performance, Statutory, and Maintenance bonds shall
be for one hundred percent (100%) of the contract price.

The bidding for this project is subject to a local preference
law as defined in Oklahoma Statutes, Title 61, Section 103.
For purposes of Section 103 a "local bid" means a bid
submitted by a business entity that is authorized to do
business in the State of Oklahoma and maintains its
primary office or principal place of business within the
State of Oklahoma. If the conditions outlined in Title 61 are
met, The City of Tulsa must select the second lowest bid if
within 5% of the lowest bid and the second lowest bid is a
local bid and the lowest bid is not a local bid (i.e. non-
local/out of state). Accordingly, when the local bid is
required to be selected under the State law, the local
bidder must agree to do the work at the lowest bid price to
be awarded the project.

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All bids will be opened and considered by the Bid
Committee of said City at a meeting of said Committee to
be held in the City Council Room of City Hall in said City at
9:00 a.m. on the 24th day of April, 2026.

Dated at Tulsa, Oklahoma, this 20th day of March, 2026.

(SEAL)

Christina Chappell
City Clerk

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1115.24

INSTRUCTIONS TO BIDDERS

B-1. BIDS

Each bid Proposal shall be completed, signed, and submitted. No alterations,
additions, or erasures shall be made on the Proposal. Erroneous entries shall be
lined out, initiated by the bidder, and the correct entry inserted. The unit price bid
must cover all expense for furnishing the labor, materials, tools, equipment, and
apparatus of every description to construct, erect, and furnish all work required by
and in conformance with the Drawings and Specifications.

Each bid shall be enclosed in a sealed envelope addressed to the City of Tulsa,
175 E. 2(TM) Street, Room 260, City Hall, Tulsa, Oklahoma, identified on the outside
with the words:

PROJECT NO. SP 21-6 FRED JOHNSON PARK REHABILITATION

Pre-qualification Certificate Number

And shall be filed with the City Clerk in Room 260, City Hall.

All addenda to the contract documents should be denoted on the last page of the
Proposal in the space provided.

B-2, BID SECURITY

Each bid shall be accompanied by a cashier's check, a certified check, or bidder's
bond, in the amount of five percent (5%) of the total amount bid.

The bid security shall be made payable, without condition, to the City of Tulsa,
Oklahoma. The bid security may be retained by and shall be forfeited to the City
as liquidated damages if the bid is accepted, a contract based thereon is awarded,
and the bidder fails to enter into a contract in the form prescribed, with legally
responsible sureties, within thirty (30) days after such award is made by the City.

B-3 RETURN OF BID SECURITY

The bid security of each unsuccessful bidder will be returned when his bid is
rejected. The bid security of the bidder to whom the contract is awarded will be
returned when he executes a contract and files satisfactory bonds. The bid
security of the second lowest responsible bidder may be retained for a period of
time not to exceed sixty (60) days pending the execution of the contract and bonds
by the successful bidder.

B-4 WITHDRAWAL OF BIDS

No bidder may withdraw his bid for sixty (60) days after the date and hour set for
the opening. A bidder may withdraw his bid any time prior to expiration of the

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period during which bids may be submitted by making a written request signed in
the same manner and by the same person who signed the Proposal.

B-5 REJECTION OF BIDS

Bids received more than ninety-six (96) hours before the time set for opening bids,
excluding Saturdays, Sundays, and holidays, as well as bids received after the
time set for opening bids, will not be considered and will be returned unopened.

The City of Tulsa reserves the right to reject any and all bids when such rejection
is in the best interest of the City of Tulsa. All bids are received subject to this
stipulation and the City reserves the right to decide which bidder shall be deemed
lowest responsible bidder.

A violation of any of the following provisions by a bidder shall be sufficient reason
for rejecting bidder's bid, or shall make any contract between the City of Tulsa and
the Contractor that is based on bidder's bid, null and void: divulging the information
in said bid before the bids have been opened; submission of a bid which is
incomplete, unbalanced, obscure, incorrect, or which has conditional clauses,
additions, or irregularities of any kind not in the original proposal form, or which is
not in compliance with the Instruction to Bidders and published Notice to Bidders,
or which is made in collusion with another bidder. The City shall have the right to
waive any immaterial defects or irregularities in any bid received.

B-6 DISQUALIFICATION OF BIDDERS

No contract will be awarded to any person or persons, firm, partnership, company,
or corporation which is in arrears to the City upon any debt of contract, or in default
as surety or otherwise upon any obligation to the City.

B-7 SIGNATURE OF BIDDERS

Each bid shall be properly signed with the full name of the company or individual
submitting the bid, the bidder's address, and the name and title of all persons
signing printed below their signature lines. Bids by partnerships shall be signed
with the partnership name followed by the signature and title of one of the partners.
Bids by corporations shall be signed with the name of the corporation followed by
the signature and title of the president, vice president, chairman, or vice chairman
of the Board of Directors with attestation by the corporate secretary or assistant
corporate secretary. Bids by joint ventures shall be signed by each participant in
the joint venture. Bids by limited liability companies shall be signed with the name
of the limited liability company followed by the signature and title of the Manager
or Managing Member. Bid by limited partnerships shall be signed with the name of
the limited partnership followed by the signature of the general partner. Note: The
signature requirements listed above are for Oklahoma entities; entities organized
in other states must follow the law of the state in which they are organized.

A bid by a person who affixes to his signature the word "President", "Manager",
"General Partner', "Agent", or other title, without disclosing the name of the
company for which he is signing, may be held to be the bid of the individual signing.

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11.15.24

B-8 INTERPRETATION OF CONTRACT DOCUMENTS

If any bidder who contemplates submitting a bid is in doubt as to the true meaning
of any part of the drawing, specifications, or other proposed contract documents,
bidder may submit to Contract Administration and the Engineer a written request
for interpretation thereof. The person submitting the request shall be responsible
for its prompt delivery. Interpretation of the proposed contract documents will be
made only by addendum. The addendum will be posted on the City of Tulsa
website and emailed to all the pre-bid attendees. The City will not be responsible
for any other explanations or interpretations of the proposed contract documents.

B-9 LOCAL CONDITIONS AFFECTING WORK

Each bidder shall visit the site of the work and shall completely inform himself
relative to construction hazards and procedure, labor, and all other conditions and
factors, local and otherwise, which would affect prosecution and completion of the
work and its cost. Such considerations shall include the arrangement and
condition of existing structures and facilities, the procedure necessary for
maintenance of uninterrupted operation of existing structures and facilities, the
availability and cost for labor, and facilities for transportation, handling, and storage
of materials and equipment. All such factors shall be properly investigated and
considered in the preparation of the bid. There will be no subsequent financial
adjustment for lack of such prior information.

B-10 TIME OF COMPLETION

The time of completion is an essential part of the contract and it will be necessary
for each bidder to satisfy the City of his ability to complete the work within the
allowable time set forth in the Bid Form. For all projects that will impact the public,
a public meeting is required before any work is done. In this connection, attention
is directed to the provisions of the General Conditions and Special Conditions
relative to delays, extension of time, and liquidated damages.

B-11 QUALIFICATION OF BIDDERS

No bid will be received and filed by the City Clerk of the City of Tulsa unless the
person submitting the bid has been pre-qualified as provided by ordinance, and is
the holder of a current certificate of Pre-qualification in force and effect on the date
such bid is to be submitted and filed.

B-12 TAXES AND PERMITS

Attention is directed to the requirements of the General Conditions regarding
payment of taxes and obtaining permits. Contractor shall comply with all zoning
ordinances of the City, as provided in the Tulsa Zoning Code, Title 42 Tulsa
Revised Ordinances and conform with all zoning requirements established by the
Tulsa Metropolitan Area Planning Commission and the Board of Adjustment.

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11.15.24
Contractor can call the Indian Nations Council of Governments (INCOG) at (918)
584-7526, to determine if any zoning requirements must be met.

B-13 QKLAHOMA LEGAL REQUIREMENTS

The Contractor must comply with the Oklahoma Scaffolding Law, 40 Oklahoma
Statues, Sections 174 - 177, which cover erection and use of scaffolds, hoists,
cranes, stays, ladders, supports, or other mechanical contrivances.

In accordance with Oklahoma Statutes, Title 68, Section 1701-1707, before
commencing any work pursuant to this contract, any nonresident contractor shall
give written notice by certified mail, return receipt requested, to the Oklahoma Tax
Commission, the Oklahoma Employment Security Commission, the Workers
Compensation Court, and the county assessor of each county in which work will
be performed. The notices shall comply with the requirements set forth in said
statute.

B-14 BONDS

The bidder to whom a contract is awarded will be required to furnish bonds as
follows:
a. Performance Bond - A Performance Bond to the City in an
amount equal to one hundred percent (100%) of the Contract
price.
b. Statutory Bond - A Statutory Bond to the State of Oklahoma
in an amount equal to one hundred percent (100%) of the
contract price.

c, Maintenance Bond - A Maintenance Bond to the City in an
amount equal to one hundred percent (100%) of the contract
price.

The bonds shall be executed on the forms included in the contract documents by
a surety company authorized to do business in the State of Oklahoma and
acceptable as Surety to the City of Tulsa.

Accompanying the bonds shall be a "Power-of-Attorney" authorizing the attorney-
in-fact to bind the Surety Company and certified to include the dates of the bonds.

B-15 BOUND COPY OF CONTRACT DOCUMENTS

Bound contract documents are no longer required.

B-16 EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS

Each bidder agrees to comply with the terms of Title 5, Chapter 1, Section 111, of
the Tulsa Revised Ordinances relating to Non-Discrimination.

11.15.24

B-17 BASIS FOR AWARD OF CONTRACT

The basis for award of a contract shall be the total base bid submitted by the lowest
responsible bidder unless otherwise directed in the form of proposal. The City of
Tulsa reserves the right to withhold the awarding of a contract for a reasonable
period of time from the date of opening of bids. The awarding of a contract upon
a successful bid shall give the bidder no right or action or claim against the City of
Tulsa upon such contract until the same shall have been reduced to writing and
duly signed by the contracting parties. The award of a contract will not be
completed until the contract is duly executed and the necessary bonds and
insurance approved.

B-18 TIME FOR AWARDING OF CONTRACT

The awarding of a contract to the lowest responsible bidder will be made within
thirty (30) days after the opening of bids unless the City of Tulsa by formal recorded
action and for good cause shown, provides for a reasonable extension to that
period, which extension period shall not in any event exceed fifteen (15) days
where only state or local funds are involved, or not to exceed ninety (90) days on
any award of contract for the construction of public improvements where funds are
utilized which are furnished by an agency of the federal government.

B-19 SAFETY AND HEALTH REGULATIONS

Bidders should note that they are subject to "Safety and Health Regulations for
Construction", Chapter XVII of Title 29, CFR, Part 1926 and that compliance,
review and enforcement are the responsibility of the U.S. Department of Labor.

The Contractor is fully responsible for the safety of the work site and is expected
to train their employees in all applicable safety issues. This should include but
not be limited to: trench safety, confined space entry, head protection, etc. In
accordance with construction contracts with the City, Authority, Board, or
Commission, all applicable Labor and OSHA safety regulations must be
followed.

Work sites must be monitored by the Contractor and safety provisions
enforced. Contractors are asked to ensure that all employees are properly
informed and trained in construction, work site safety.

B-20 VENDORS AND SUBCONTRACTOR IDENTIFICATION

Where Vendor and Subcontractor Identification Questionnaires are included in the
bid documents, each bidder shall submit the Questionnaire directly to the Engineer
no later than 5:00 p.m. on the first working day following the bid opening. Failure
to submit the questionnaire may render the bid unresponsive and not eligible for
award. The award of the Contract will be subject to the acceptability of the vendors
and subcontractors listed. If an award is made, the