25063FR-Staunton, VA Hotel Lodging/Conference Faci...

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 721110 - Hotels (except Casino Hotels) and Motels
Posted Date: Oct 16, 2024
Due Date: Oct 31, 2024
Solicitation No: QQ 79665-1
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Description

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Details


QQ-79665


  • 25063FR-Staunton, VA Hotel Lodging/Conference Facility/Meals in June 2025
    i
  • Round:1
  • Status: Open
  • Time Left:14 days
  • Closing:10/31/24 4:00 PM
  • Issued:10/16/24 4:12 PM
  • Last Updated:10/16/24
  • Buyer:Alicia Lamm

  • alamm01@wm.edu
  • 757-253-4153



QQ-79665


  • 25063FR-Staunton, VA Hotel Lodging/Conference Facility/Meals in June 2025
    i
  • Round:1
  • Status: Open
  • Time Left:14 days
  • Closing:10/31/24 4:00 PM
  • Issued:10/16/24 4:12 PM
  • Last Updated:10/16/24
  • Buyer:Alicia Lamm

  • alamm01@wm.edu
  • 757-253-4153

  • Issued By:Commonwealth's Attorneys' Services Council
  • Opportunity Type:Quick Quote
  • Category:Non-professional Services - Non-Technology
  • Work Location:Staunton, Virginia
  • Website:
  • Summary:CASC requests bids for hotel rooms, meeting room, breakfasts, lunches, beverage station, access to audio visual equipment, wi-fi, parking, location within walking distance to restaurants, shopping and services for a three-day training conference in Staunton, Virginia on June 23-25, 2025. Total number of rooms and meals could fluctuate depending on the number of attendees who register for the conference. Final number of rooms and meals needed will be provided at least 5 days before the conference start date. Bid must be comprehensive with all taxes, service fees or other extras included.
  • Round Information:Added more info in the summary

Documents
Document Size Description Posted On Type
QQ_2025FuryRd 25063FR Specs.pdf (145.83 KB) Detailed Specifications 11/7/22 RFx Document
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  • Grid 1 - Response
    • I1_1. Estimated 35 hotel guest rooms for two nights at or below state per diem rate. Total number of rooms could fluctuate depending on the number of attendees who register for the conference. Final number of rooms needed will be provided at least 5 days before the conference start date.
      Monday, June 23, 2025 and Tuesday, June 24, 2025
    • NIGP Code:
    • Quantity: 70.00000
    • Delivery Date: 06/23/2025

    • I1_1.5. Estimated 5-10 hotel guest rooms for one night, at or below state per diem rate. Total number of rooms could fluctuate depending on the number of attendees who register for the conference. Final number of rooms needed will be provided at least 5 days before the conference start date.
      Sunday, June 22, 2025
    • NIGP Code:
    • Quantity: 10.00000
    • Delivery Date: 06/22/2025

    • I1_2. Designated conference registration site, to be supplied with 12 ft. registration table, tablecloth(s), 4 chairs, telephone, 2 display easels, waste basket, ice water, and drinking cups/glasses.
    • NIGP Code:
    • Quantity: 1.00000
    • Delivery Date: 06/23/2025

    • I1_3. Meeting room for 40 people with 6-foot-long tables and 2 chairs per table arranged in classroom style each day. Additional room requirements: tablecloths, head table with 6 chairs, two microphones (reaching 8 feet), room for a podium and PowerPoint/video viewing capabilities. Rooms should be stocked with ice water and drinking cups/glasses for all attendees.
      Monday, June 23 – Wednesday, June 25, 2025
    • NIGP Code:
    • Quantity: 1.00000
    • Delivery Date: 06/23/2025

    • I1_4. A room suitable for after-hours hospitality suite accommodating up to 40 attendees each night. Space must permit guests to provide their own food and beverages. Room requirements: tables, chairs drinking cups/glasses, ice, bowls/bins for the ice, and 2 trash cans.
      Monday, June 23 – Tuesday, June 24, 2025
    • NIGP Code:
    • Quantity: 1.00000
    • Delivery Date: 06/23/2025

    • I1_5. Continuous coffee/tea/soft drinks from 7:00 a.m. – 5:00 p.m., to be billed on a consumption basis.
      Monday, June 23 – Wednesday, June 25, 2025
    • NIGP Code:
    • Quantity: 1.00000
    • Delivery Date: 06/23/2025

    • I1_6. Breakfast on Tuesday and Wednesday for approximately 35 to be served between 7:00 a.m. and 8:30 a.m. Cost at or below state per diem rate. Bid must be expressed in a “per person” format. Total number of meals could fluctuate depending on the number of attendees who register for the conference. Final number of meals needed will be provided at least 5 days before the conference start date.
      Tuesday, June 24, 2025 – Wednesday, June 25, 2025
    • NIGP Code:
    • Quantity: 70.00000
    • Delivery Date: 06/23/2025

    • I1_7. Luncheon daily for approximately 35 people. Cost at or below state per diem rate. Bid must be expressed in a “per person” format. Total number of meals could fluctuate depending on the number of attendees who register for the conference. Final number of meals needed will be provided at least 5 days before the conference start date.
      Monday, June 23 – Wednesday, June 25, 2025
    • NIGP Code:
    • Quantity: 105.00000
    • Delivery Date: 06/23/2025

    • I1_9. Complimentary Wi-Fi in conference rooms and meeting spaces.
    • NIGP Code:
    • Quantity: 1.00000
    • Delivery Date: 06/23/2025

    • I1_9.5. Access to audiovisual equipment if an instructor is unable to provide their own.
    • NIGP Code:
    • Quantity: 1.00000
    • Delivery Date: 09/23/2025

    • I1_10. Complimentary self-parking sufficient to accommodate up to 50 attendees, guests and staff.
    • NIGP Code:
    • Quantity: 1.00000
    • Delivery Date: 06/23/2025

    • I1_11. Staunton venue must be within walking distance to nearby restaurants, shops, and services.
    • NIGP Code:
    • Quantity: 1.00000
    • Delivery Date: 06/23/2025

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