Fox High School Baseball/Softball Field Project Request for Proposal

Agency:	Fox C-6 School District
State:	Missouri
Type of Government:	State & Local
NAICS Category:	541690 - Other Scientific and Technical Consulting Services
Posted Date:	Dec 17, 2025
Due Date:	Jan 7, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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EVERY CHILD ENTERS WITH A PROMISE AND LEAVES WITH A PURPOSE

Fox C-6 School District

Request for Proposal

Fox High School

Baseball/Softball Field

Project

Fox C-6 Administration

Office

Date: December 15th, 2025

Letter of Intent Due: Friday, January 2, 2026

Questions/Requests for Clarification Due:

Monday January 5, 2026

Proposal Due: Wednesday January 7, 2026

Fox C-6 School District Request for Proposal (RFP) Installation of New

Infield Turf, Backstop Netting System, and Bullpen renovation on the Fox

High School Baseball/Softball field

Acknowledgement: Please acknowledge receipt and interest in this Request for Proposal (RFP)

by completing the information requested below and faxing it to (636)282-6980

Acknowledgement due date is January 2, 2026

Provider Name: _______________________ Contact Name: ______________________

Address (include City, State, Zip): _____________________________________________

Phone: __________________ Fax: ___________________ Email: ________________

Dates: Fox C-6 School District

Contact Information Issued December 15, 2025

Scott Leuthauser, Fox AD

Phone: (636) 296-5210 x 2242

Questions

Date:

Fox Baseball/Softball Field Project at 745 Jeffco Boulevard, Arnold, MO

63010

Award of Contract On or after Date

Projected at January 13, 2026 Board Meeting: All vendors who respond to the RFP will receive a

notification letter by email within one week after the Board meeting.

Terms

● All proposals must be mailed or hand delivered in a sealed, clearly marked envelope with

company name and proposal description and marked SEALED PROPOSAL for Fox

Baseball/Softball Field Project. Faxes are not acceptable.

● Complete and return this page as evidence of an intent to bid. Any addendums will be

communicated to all participants submitting this document.

● All proposals must be signed by an authorized representative of the company.

● The District reserves the right to reject all proposals.

● Fox C-6 School District is tax exempt.

● Do not include a copy of this entire RFP document with your response. Only include this page

and the associated responses.

● Budgets must be clearly subtotaled and totaled, with one “bottom line dollar amount.”

● The District has the right to accept or deny any proposal considered to be incomplete during

the assessment of bidders.

● All questions must be sent through email to the assigned contact person.

Contact: Scott Leuthauser (Fox AD) - Leuthausers@foxc6.org

Deliver Sealed Proposals to: Fox C-6 School District for

Fox Baseball/Softball Field Project at 745 Jeffco Boulevard, Arnold, MO 63010

I. Introduction

The Fox C-6 School District desires to contract with a vendor to provide replacement and installation of

new turf for the baseball/softball field, in addition to a netting backstop system and new dugouts. Each

submission must contain a complete description of the features of the re-grading, leveling, type of turf to

be installed, features of the turf functionality and drainage installation, backstop system and installation,

and dugout features and installation. This description must specifically address the requirements listed

below in Section III g. 1-11.

II. Background

The District is a diverse, public school district located in Jefferson County in Missouri. The District

covers approximately 75 square miles, serves approximately 11,000 students and employs

approximately 1,200 staff. The district has 18 school facilities, including 11 elementary schools, 4

middle schools, 2 high schools, and 1 specialty campus. The governing body of the District is a

seven-member Board of Education. The Administration of the District is headed by the Superintendent

of Schools.

The District is requesting formal bids for services to provide for re-grading, leveling, and either seeding,

sod replacement, or turfing of the outfield to complete the project after the re-grading and leveling of the

outfield playing surface is complete.

III. Scope of Service and Performance Requirements

The purpose of this Request for Proposal is to obtain proposals for the replacement and installation of

new turf for the baseball/softball field, in addition to a netting backstop system and new dugouts. Each

submission must contain a complete description of the features of the re-grading, leveling, type of turf to

be installed, features of the turf functionality and drainage installation, backstop system and installation,

and dugout features and installation. This description must specifically address the requirements listed

below:

a. Description of projects staffing and administrative process.

b. Describe the credentials of the bidder, including similar projects previously done.

c. List of all requirements, materials, permits, equipment, and supplies needed to complete the

project.

d. Provide a detailed timeline of the project from starting date until completion,

including any and all phases.

e. Describe the process, materials, equipment, and workers to be used in the

completion of the project, ensuring compliance with all State of Missouri

Prevailing Wage laws and standards

f. Describe scheduling and communications with District personnel in relation to

project information.

g. Describe each phase in detail including, but not limited to:

1. Removal of current turf system/infill, laser grading of the base, and disposal of

existing system

2. Submit turf recommendations in relation to fiber type, height, weight, and the

process for turfing field consisting of turf, infill, backing, size of turf rolls,

concrete curb at edge of infield and lateral from dugouts, painted markings for

baseball and softball, and logo

3. Drawings of turf infield design including all painted markings for baseball and

softball including school logo placement

4. Warranty details for the turf infield including specifics time period, coverage of

materials and workmanship, GMAX rating or similar testing, and training of

maintenance staff using recommended equipment

5. Tie-back or tension backstop netting system (including posts/netting) with a

padded wall stretching between the home plate size of each dugout. The netting

system will extend to both dugouts

a. Backstop netting recommended a minimum of 30’ tall x 66’

b. Netting system extends to dugout a minimum of 66’ in length

i. Option 1:Add 8’ tall netting on top of the current fence from

backstop to dugouts.

ii. Option 2: Remove entire fence and replace fence with netting 16’

in height

6. Installation of front rail in home (3rd Base) dugout with padding. Needs to be

the entire length of the dugout. Rail will need to be installed on the inside of the

net for protective purposes.

7. Remove the top portion of fencing facing the playing surface on both dugouts

and replace with netting. 40’ x 4’

8. Install 2 new bullpens on the home side (70’ x 16), including turfed pitching

mound and plate area. Add 43’ pitching rubber to both bullpens for softball

accommodations. Pitching towards the track

9. Replace home(3rd base line) batting cage facility turf (80’ x 20’)

10. 1 new bullpen on the visitor side(1st base side). Install new turf on the batting

cage. (70’ x 8’)

a. Change direction of 1st base side bullpen. Pitching direction will be away

from the first base dugout

b. Add 43’ pitching rubber for softball accommodations

11. One (1) Softball pitching game mat

IV. Proposal Format

A. Preface

The Bidder will provide a summary of the services being provided, materials used, the process, and a

detailed timeline of the project. The Bidder will provide a clear cost for each phase of the project and

a total cost, in addition to rendering drawings for the field, backstop netting system, and bullpens.

Bidder must outline any additional costs for overages that may be nuanced to their organization but

which are not specifically outlined within this request for proposal.

B. Proposal

The District is requesting formal bids for services to provide for the replacement and installation of

new turf for the baseball/softball field, in addition to a netting backstop system and bullpen

renovations.

C. References

References are to be from government agencies and/or firms, which are substantially serviced by the

vendor (references most similar to District should be provided). Each reference must contain the

reference’s name, address, telephone number, and point of contact (including email address). Provide

a reference for each of the K-12 District. At minimum three (3) references are to be provided by the

bidder.

D. Questionnaire

Each Bidder’s response must include an introductory letter. Please provide responses to the

following information in order to provide a summary of qualifications.

a. How long has your organization been building, re-grading, leveling, installing, or working

on athletic fields and complexes?

b. How many public school districts and corporations does your organization currently service

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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