INVITATION FOR BIDS
FREDERICK COUNTY BID NO. 19-285-CP
FOUNTAINDALE BMP 03 & ROUNDTREE BMP 27 – STORMWATER POND RETROFITS
Notice is hereby given that Frederick County, Maryland will receive Sealed Bids from qualified
General Contractors in the Department of Procurement and Contracting, Winchester Hall, 12 East
Church Street, Frederick, Maryland, 21701 for the BMP 03 & BMP 27 Stormwater Retrofits project
until 2.00 PM (local time) on February 7, 2019, at which time, bids will be opened and publicly
read aloud. Bids received after that time and date will not be accepted and returned unopened.
DESCRIPTION OF WORK:
The work is located at the following locations:
Fountaindale: Granite Drive and Fern Lane – Braddock Heights, MD
Roundtree: Livingston Dr. – Jefferson, MD
The Work of this Project is defined by the Contract Documents and includes but is not limited to
BMP 3: Work includes pond excavation and grading, clay liner installation along the existing
embankment and landscaping.
BMP 27: Work includes pond excavation and grading, embankment reconstruction including clay
core installation, riser and principal spillway replacement, outfall channel stabilization and
This project will be bid unclassified and no blasting is to be utilized on either site.
Anticipated Award: March 2019
Anticipated Notice to Proceed: NLT April/May 2019
Anticipated Completion: NLT Mid November 2019
Frederick County will obtain the required construction permits for the project. It shall be the
successful contractor’s responsibility to provide all other applicable permits.
1. Presentation of Bids:
Presentation of bids shall be in strict accordance with the Instructions to Bidders included in
the project Specifications (Section 00100). Bids shall be enclosed in a sealed envelope,
addressed to Frederick County and identified as Bid Number 19-285-CP in one envelope
o Bid Proposal (Bid Forms Section 00200)
o Bid Attachment 00200A – Fountaindale BMP 3 Base Bid Unit Prices
o Bid Attachment 00200B – Roundtree BMP 27 Base Bid Unit Prices
o Bid Attachment 00200C – Schedule of Unit Contingent Item Prices
o Bidder Certification of Work Capacity
Invitation for Bids
o Affidavit of Qualification to Bid
o Certificate of Compliance with Regulation 1-2-36
o Bid Security
The Bidder’s Name and address should be clearly marked on the outside of the envelope.
2. Obtaining or Inspecting Contract Documents:
Frederick County initiated the use of a new procurement system on July 1, 2017. Bid
announcements continue to be performed using the legacy system and documents can be
obtained as described below.
Bid documents may be obtained as follows:
• If you are already a registered vendor on the Frederick County Procurement &
Contracting website, go to Purchasing Current Solicitations page at:
and download a copy of the bid.
• If you are not yet a registered vendor on the Frederick County Procurement &
Contracting website, go to the vendor registration page at:
https://ww3.frederickcountymd.gov/VendorSignIn/ and follow the instructions to
• When you have completed the registration, go to the Procurement & Contracting Current
Solicitations page identified above to download a copy of the bid.
• Supplier registration in Frederick County’s new procurement system is strongly
encouraged and is now required in order to be awarded a bid. At a yet to be determined
future date bid announcements will only be made by the new system. In order to register
in the new procurement system please go to the following web page (note: it is necessary
to submit a W-9 with your registration):
NOTICE: CONTRACTORS AND SUBCONTRACTORS, THAT DO NOT
REGISTER, WILL NOT RECEIVE NOTIFICATION OF ADDENDA; THEREFORE
THE COUNTY ASSUMES NO RESPONSIBILITY FOR THE FAILURE OF NON-
REGISTERED ENTITIES TO RECEIVE ADDENDUMS.
3. Bid Security and Guarantee is applicable to this project.
The Contractor shall submit bid security in the form of Bid Bonds, Certified Checks, or
Cashier’s Checks in the amount of Five Percent (5%) of Bidder’s maximum total project bid
price. Security shall be made payable to Frederick County, Maryland. Bid Bonds shall be
issued by a surety company licensed to conduct business in the State of Maryland and shall
be written on EJCDC C-430 Bid Bond (2002 Edition).
4. Performance Bond and Payment Bond are applicable to this project.
The successful bidder shall furnish performance and payment bonds covering the faithful
performance of the Contract and payment of all obligations there under, in the amount of
Invitation for Bids
One Hundred Percent (100%) of the total Contract Sum, including Contingency Items and
any accepted Alternates (if any of these are included in the bid award). Each Bond shall be
issued by a Surety Company licensed to conduct business in the State of Maryland and shall
be delivered to the Frederick County Procurement & Contracting Department within ten (10)
days after Notice of Award of the Contract. The bonds shall be written on EJCDC C-610 –
Performance Bond (2002 Edition) and EJCDC C-615 – Payment Bond (2002 Edition).
5. Time of Completion and Liquidated Damages:
The Contractor shall commence the Work under this Contract per the construction start date
established in the Notice-to-Proceed, prosecute said Work diligently and complete the Work
no later than 180 (one hundred eighty) calendar days from the construction start date
identified in the Notice-to-Proceed.
In case of failure on the part of the Contractor to complete the Work within the time fixed in
the Contract or any extensions thereof, the Contractor shall pay the Owners, as fixed and
agreed upon liquidated damages, the sum of $1,000.00 (One Thousand Dollars) per calendar
day to Frederick County for each calendar day in excess of the Contract Time stated above
or as otherwise modified and agreed to by the Owner and Contractor.
6. Pre-Bid Conference:
A Pre-Bid Conference will be held January 22, 2019 at 10:00 AM in the Winchester Room,
2nd Floor, Winchester Hall, 12 E. Church St. Frederick, MD 21701. The project will be
reviewed and questions pertaining to the plans, specifications, and bidding procedures will be
addressed. Attendance is required by at least one member of your company who must be sing
in at the meeting.
A site visit will not be conducted by the County, however, contractors are encouraged to visit
the site independently to familiarize themselves with conditions prevailing at the site.
7. Award or Rejection of Bids:
A bidder may be required to submit evidence that he has appropriate experience, and
financial resources available to undertake and perform the Contract properly and
expeditiously, and any other information that may be required to indicate his ability to fulfill
the Contract. This may include, but not be limited to, submission of at least three similar
projects performed within the last three years (including the name of the Owner and the
name and telephone number of an authorized representative of the Owner familiar with the
It is the intent of the Owners to award the construction contract to the lowest responsive and
responsible Bidder, complying with all the provisions of the Instructions to Bidders, provided
the bid price is reasonable and it is to the interest of the Owner to accept it.
Frederick County, Maryland reserves the right to cancel the project, at no penalty, up to the
issuance of the “Notice to Proceed”. Frederick County, Maryland or its authorized agent(s)
reserve the right to reject any or all bids and to waive any informality or deficiency in bids
received, whenever such rejection or waiver is in the best interest of the County. Frederick
County, Maryland also reserves the right to reject the bid of a Bidder who has previously
Invitation for Bids
failed to perform properly or to complete, on time, contracts of a similar nature, or the bid of
a Bidder, who after investigation, is not in a position to perform the Contract.
As a condition of award the successful Bidder will be required to submit bonds and insurance
prior to the execution of the Contract by the Owner. Failure to meet this requirement shall
constitute abandonment of the Bid by the Bidder and forfeiture of the bid security. The bid
may then be awarded to the next lowest bidder.
8. Bid Protest:
The County’s Bid Protest Procedure may be accessed at:
http://www.frederickcountymd.gov/index.asp?nid=1116 Frederick County Government
does not discriminate on the basis of race, color, national origin, sex, religion, age and
disability in employment or the provision of services.
Individuals requiring special accommodations are requested to contact the Purchasing
Department at (301) 600-1067 (Voice), or (301) 600-1672 (Voice/TDD) to make
arrangements no later than ten (10) working days prior to the meeting.
9. Solicitation Administration:
All communications relative to the bid for this Work shall be directed to Bruce Johnson (301-
600-6706), Procurement Project Manager IV prior to the opening of Bids. All questions
relating to interpretation of the Contract Documents or requests for clarification must be
submitted in writing. E-mail: email@example.com no later than January 29,
BY AUTHORITY OF:
Frederick County, Maryland
Diane Fouche, Director of Procurement & Contracting
Invitation for Bids