INTRODUCTION
The Bay County Board of County Commissioners (County) seeks bids from qualified Vendors to bid on assignment(s) within division(s) for the construction of the Fountain Community Center with a Point of Distribution building located at 12421 East Highway 20, Fountain, Florida. Bay County plans to perform the Construction as an Owner Contractor. All Vendor(s) will work directly for Bay County and the construction project will be managed by Bay County Capital Projects Division. Project shall be constructed to plans and specifications by Florida Architects, dated October 1, 2024 shown in Exhibit 3 and Exhibit 4.
This project may be reimbursed by the Florida Department of Commerce (FDOC) as part of Disaster Recovery. Funding for the project may be made possible through the HUD Community Development Block Grant Disaster Recovery (CDBG-DR) program. Funding is contingent on strict conformance to the guidelines set forth by FDOC Federal Procurement and Contract Standards. It is imperative that the Respondents examine and become familiar with the CDBG-DR grant program requirements. Respondents will comply with the Federal Regulations Contract Requirements shown in Exhibit 5.
QUALIFICATIONS
Vendors shall be Florida licensed contractors in the appropriate assignment(s) for each division(s) they bid, if licenses are required.
Bids may be deemed nonresponsive if not accompanied by proof of any required State of Florida license.
MANDATORY PRE-BID MEETING
A MANDATORY Pre-Bid Meeting will be held at 10:00 am (CST) Friday, February 14, 2025, in the First Floor Conference Room of the Bay County Government Center, 840 W. 11
th
Street, Suite 1030, Panama City, FL 32401. Please limit attendance to two (2) representatives for each company if attending in person. Vendor(s) may attend the mandatory pre-bid meeting virtually at the following link:
Topic: Bay County Purchasing Pre-Bid
Time: Feb 14, 2025 10:00 AM Central Time (US and Canada)
Join Zoom Meeting
https://zoom.us/j/96114867416?pwd=GaQLZ6cbLSM1sybxbxRn4fPqbEtgf2.1
Meeting ID: 961 1486 7416
Passcode: 413337
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Meeting ID: 961 1486 7416
Passcode: 413337
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Note: Respondents shall attend the pre-bid meeting. Any respondent who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize respondents with the project and answer questions. All respondents must be present and signed in prior to the start of the Mandatory Pre-Bid Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting.
In the event that any discussions or questions at the pre-bid meeting or afterward require additional clarification the COUNTY will issue a written summary of questions and answers as an addendum to this Invitation to Bid.
BID DEADLINE/DELIVERY
ELECTRONIC OR SEALED PAPER BIDS for ITB NO: 25-15 Fountain Community Center Complex “Northern Region Resiliency Center” Construction Project M0169 will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CDT) Tuesday, March 11, 2025. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
Bids for this solicitation may be submitted either electronically via
OPENGOV PROCUREMENT
or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11
th
Street, Suite 2500, Panama City, Florida 32401.
Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time.
Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity.
Special Accommodation: Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).
BID DOCUMENTS
Electronic versions of the solicitation documents are available via
OpenGov Procurement
https://procurement.opengov.com/signup
Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department,
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, 840 West 11
th
Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.
For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents.
POINT OF CONTACT
The County Purchasing Department will be the only point of contact for this ITB. Under no circumstances may a bidder contact any County Commissioner, County Administrator, or County employee concerning this ITB until after award. Any such contact may result in disqualification as per Bay County Code Section 2-124.
QUESTIONS
Bidders shall submit all questions, in writing, to the Purchasing Department via email
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. All questions shall be submitted no later than 5:00 pm (CST) on Wednesday, February 26, 2025.
ADDENDA
If any addenda are issued after the initial specifications are released, the County will post the addenda on the County website and OpenGov. It is the responsibility of the bidder prior to submission of any bid to check the above website or contact the Purchasing Department to verify any addenda issued. The receipt of all addenda must be acknowledged on the addenda response sheet.
