Formal Bid Request for Hunt County - Steel Culverts

County of Hunt
STATE OF TEXAS
PURCHASING DEPARTMENT PHONE: (903) 408-4292
2507 Lee Street, Room 104 FAX: (903) 408-4242
Greenville, Texas 75401 thimes@huntcounty.net
Invitation To Bid
FORMAL BID # 273-26: STEEL CULVERTS, TWENTY-FOUR (24) MONTHS
CONTRACT FOR HUNT COUNTY
Sealed bids in single copy unless otherwise stated, subject to Terms and Conditions of this Invitation to Bid and
other contract provisions, will be received at the office of the Hunt County Purchasing Agent, 2507 Lee Street,
Room 104, Greenville, Texas, 75401 until 10:00 A.M. Central Time, Thursday, April 2, 2026.
The Hunt County Purchasing Department is willing to assist any bidder(s) in the interpretation of bid provisions
or explanation of how bid forms are to be completed. Assistance can be received by visiting the Purchasing
Office at 2507 Lee Street, Room 104, Greenville, TX 75401 or by calling (903) 408-4292 or (903) 408-4148.
READ CAREFULLY
Please quote prices on the articles on the attached bid sheet. The right is reserved to accept or reject all or any part of your
offer, and to accept the offer the Commissioners' Court considers the lowest responsible bid. Bids are to be returned sealed
in an envelope clearly indicating that a bid is enclosed and reflecting the bid number.
By submitting this bid, the undersigned hereby certifies that said bid has been independently arrived at and that price,
terms, or conditions appearing or applicable hereto, have not and will not be disclosed by or on behalf of the bidder to
another bidder or competitor.
The undersigned by his/her signature represents that he/she is authorized to bind the bidder to fully comply with the terms
and conditions of the attached Invitation to Bid, Specifications, and Special Provisions for the amount(s) shown on the
accompanying bid sheet(s). By signing below, you have read the entire document and agreed to the terms therein. You
must sign below in INK; failure to sign and return WILL disqualify the offer. All prices must be typewritten or written in ink.
Company Name: Address:
Contact Name: City, State, Zip:
Telephone Number: FAX Number:
By: By:
Authorized Representative - Signed by Hand Authorized Representative - Typed or Printed
(THIS BID IS VALID FOR 60 DAYS UNLESS OTHERWISE STATED)
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TABLE OF CONTENTS
Items checked below represent components which comprise this bid/proposal package. If the item IS NOT checked, it is NOT
APPLICABLE to this bid/proposal. Offerors are asked to review the package to be sure that all applicable parts are included. If any
portion of the package is missing, notify the Purchasing Department immediately.
It is the Offeror's responsibility to be thoroughly familiar with all Requirements and Specifications. Be sure you understand the following
before you return your bid packet.
__X__ 1. Cover Sheet
Your company name, address, and your signature (IN INK) should appear on this page.
__X___ 2. Table of Contents
This page is the Table of Contents.
__X___ 3. Special Requirements/Instructions
This section provides information you must know in order to make an offer properly.
__X___ Implementation of House Bill 23
Conflict of Interest Questionnaire
__X___ Implementation of House Bill 1295 - Instructions and Filing Process with the Texas Ethics Commission
Certificate of Interest Parties (Form 1295)
__X___ Implementation of House Bill 89 - No Boycott Israel
Organization Name - House Bill 89 Verification Form
__X___ 4. Specifications
This section contains the detailed description of the product/service sought by the County.
__X___ 5. Pricing/Delivery Information
This form is used to solicit exact pricing of goods/services and delivery costs.
__X___ 6. General Requirements
You should be familiar with all of the General Requirements.
__X___ 7. Attachments
_____ a. Residence Certification
Be sure to complete this form and return with packet.
_____ b. Bid Guaranty & Performance Bond Information & Requirements
This form applies only to certain bids/proposals. Please read carefully and fill out completely.
__X___ c. Minimum Insurance Requirements
Included when applicable (does not supersede "Hold Harmless" section of General Requirements).
__X___ d. Workers' Compensation Insurance Coverage Rule 110.110
Included when applicable.
_____ e. Reference Sheet
When references are required by the bid specifications you must complete this sheet.
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SPECIAL REQUIREMENTS/INSTRUCTIONS
FORMAL BID # 273-26; STEEL CULVERTS, TWENTY-FOUR (24) MONTH CONTRACT
FOR HUNT COUNTY
1. PAYMENT
All invoices are to be submitted to Hunt County Accounts Payable 2507 Lee Street, Room 106, Greenville,
Texas 75401, (P.O. Box 1097, Greenville, TX 75403) - (903) 408-4124. Hunt County will pay original
invoices that clearly itemize the goods and/or services provided as to quantity, part number, description,
price, applicable discount (if any), labor charges showing time differential, if applicable and if previously
agreed to, and delivery, installation, and set-up costs, if applicable and if previously agreed to. Only
charges as stated on the Price/Delivery Information Sheet(s) submitted as a part of the bid will be
considered.
Invoices must indicate Hunt County, the address to which the product(s) and/or service(s) were delivered,
and the applicable purchase order number. Invoices will be matched to delivery tickets prior to payment,
therefore, all delivery tickets should have an accurate description of the product(s) and/or service(s).
2. ESCALATION CLAUSE
Successful bidder(s) may apply for a price increase/decrease to the Hunt County Purchasing Agent.
Price increase/decrease will be that amount increased/ decreased to the vendor from its supplier. Written
documentation of the increase/decrease must be provided to the Hunt County Purchasing Agent at least
30 days prior to the effective date of increase. No application for a price increase/decrease may be
submitted within the first six (6) months of this contract. Increases of more than 25% of the bid price
will not be considered. Price decreases must be passed on to Hunt County immediately. Copies of the
revised price list shall be sent directly to Hunt County Purchasing, 2507 Lee Street, Room 104,
Greenville, TX 75401. Price lists shall show the bid number and title.
3. DESCRIPTION
All Metal Sheets and Culverts will be ordered by the County Barns listed below:
A. Precinct 1 - 310 East Locust, Celeste, TX 903-568-4522
B. Precinct 2 - 2020 Gilmer St., Caddo Mills, TX 903-527-3181
C. Precinct 3 - 301 Hwy 69 North, Lone Oak, TX 903-662-5332
D. Precinct 4 - 1005 12 Bois D'Arc Street, Commerce, TX 903-886-6321
Orders will be made by telephone by the various county precincts and a purchase order will not be
required.
The sizes of orders will vary. Hunt County will require prompt delivery on all sizes of orders. There
may be instances where same day service is required, but only by special request. Vendors will be
expected to cooperate if at all possible.
4. FUEL SURCHARGES
Hunt County will not accept any fuel surcharge cost added to invoices.
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SPECIAL REQUIREMENTS/INSTRUCTIONS
FORMAL BID # 273-26; STEEL CULVERTS, TWENTY-FOUR (24) MONTH CONTRACT
FOR HUNT COUNTY
5. Conflict of Interest Questionnaire:
Chapter 176 of the Texas Local Government Code requires a vendor who enters or seeks to enter into a
contract for the sale of or purchase of real property, goods, or services with a local governmental entity
or local government officer thereof to file a conflicts of interest disclosure questionnaire with the
governmental entity prescribed.
A Conflict of Interest Questionnaire Form (CIQ) must be submitted not later than the seventh (7th)
business day after the date the vendor begins discussion, negotiation, applies or response to a request for
proposal or bids, or correspondence in writing related to a potential contract with the local governmental
entity.
6. Certificate of Interested Parties (Form 1295):
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the
Government Code. The law states that a governmental entity or state agency may not enter into certain
contracts with a business entity unless the business entity submits a disclosure of interested parties to the
governmental entity or state agency at the time the business entity submits the signed contract to the
governmental entity or state agency. The law applies only to a contract of a governmental entity or state
agency that either (1) requires an action or vote by the governing body of the entity or agency before the
contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a
contract entered into on or after January 1, 2016.
The Texas Ethics Commission was required to adopt rules necessary to implement that law, prescribe
the disclosure of interested parties form, and post a copy of the form on the commission's website. The
commission adopted the Certificate of Interested Parties form (Form 1295) on October 5, 2015. The
commission also adopted new rules (Chapter 46) on November 30, 2015, to implement the law.
Filing Process:
On January 1, 2016, the commission made available on its website a new filing application that must be
used to file Form 1295. A business entity must use the application to enter the required information on
Form 1295 and print a copy of the completed form, which will include a certification of filing that will
contain a unique certification number. An authorized agent of the business entity must sign the printed
copy of the form and have the form notarized. The completed Form 1295 with the certification of filing
must be filed with the governmental body or state agency with which the business entity is entering into
the contract.
The governmental entity or state agency must notify the commission, using the commission's filing
application, of the receipt of the filed Form 1295 with the certification of filing not later than the 30th
day after the date the contract binds all parties to the contract. The commission will post the completed
Form 1295 to its website within seven business days after receiving notice from the governmental entity
or state agency.
Information regarding how to use the filing application will be available on this site by January 1, 2016.
https://www.ethics.state.tx.us/tec/1295-Info.htm, please follow Instructional Video for Business Entities.
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at https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
SPECIAL REQUIREMENTS/INSTRUCTIONS
FORMAL BID # 273-26; STEEL CULVERTS, TWENTY-FOUR (24) MONTH CONTRACT
FOR HUNT COUNTY
7. Organization Name - House Bill 89 Verification:
House Bill 89, effective September 1, 2017, amended the Texas Government Code to add Chapter 2270,
Prohibition on Contracts with Companies Boycotting Israel. Effective September 1, 2017, a state agency
and a political subdivision (which includes a county) may not enter in a contract with a company for
goods or services unless the contract contains written verification from the company that: (i) it does not
Boycott Israel; and (ii) will not Boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking
any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled
territory, but does not include an action made for ordinary business purposes; and
2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership,
joint venture, limited partnership, limited liability partnership, or any limited liability company,
including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those
entities or business associations that exist to make a profit.
Pursuant to Section 2270.001, Texas Government Code:
(a) This section applies only to a contract that:
1. Is between a governmental entity and a company with 10 or more full-time employees; and
2. Has a value of $100,000.00 or more that is to be paid wholly or partly from public funds of the
governmental entity.
8. Changes to Form 1295
Changes to the law requiring certain businesses to file a Form 1295 are in effect for contracts entered into or
amended on or after January 1, 2018. The changes exempt businesses from filing a Form 1295 for certain
types of contracts and replace the need for a completed Form 1295 to be notarized. Instead, the person
filing a 1295 needs to complete the unsworn declaration.
What type of contracts are exempt from the Form 1295 filing requirement under the amended law?
The amended law adds to the list of types of contract exempt from the Form 1295 filing requirement.
A completed Form 1295 is not required for:
* a sponsored research contract of an institution of higher education;
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* an interagency contract of a state agency or an institution of higher education;
* a contract related to health and human services if; the value of the contract cannot be determined at
the time the contract is executed; and any qualified vendor is eligible for the contract;
* a contract with a publicly traded business entity, including a wholly owned subsidiary of the
business entity, *
* a contract with an electric utility, as the term is defined by Section 31.002, Utilities Code*or
* a contract with a gas utility, as the term is defined by Section 121.001, Utilities Code*
The newly exempt contract types are marked with an asterisk.
Why do I need to include my date of birth and address when I sign Form 1295? Was this always the
case?
In 2017, the legislature amended the law to require Form 1295 to include an "unsworn declaration" which
includes, among other things, the date of birth and address of the authorized representative signing the form.
The change in the law applies to contracts entered into, renewed, or amended on or after January 1, 2018.
The unworn declaration, including the date of birth and address of the signatory replaced the notary
requirement that applied to contracts entered into before January 1, 2018.
Will my date of birth and address appear on TEC's website when I file the form?
No. The TEC filing application does not capture the date of birth or street address of the signatory and it
will not appear on forms that are filed using the TEC filing application.
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SPECIFICATIONS
FORMAL BID # 273-26; STEEL CULVERTS, TWENTY-FOUR (24) MONTH CONTRACT
FOR HUNT COUNTY
SCOPE
It is the intent of this Invitation to Bid to solicit bids for Galvanized Steel Culverts for the Hunt County Road &
Bridge Departments, as listed herein for a twenty-four (24) month period beginning April 23, 2026, through
April 22, 2028. Actual usage will be based upon the requirements of the individual county precincts. Only bids
for Galvanized Steel Culverts will be considered.
Any inquiries related to this ITB should be addressed in writing and faxed to the attention of Tammy Himes at
(903)408-4292 / Fax: (903) 408-4242 prior to 2:00 p.m., March 30, 2026.
DESCRIPTION
All work under this contract shall be performed in accordance with the requirements and specifications given in
this contract as well as being under the guidance and direction of the appropriate representative of Hunt County.
All work will be performed during our regular working hours (7 am to 3:30 pm), unless otherwise specified in
this agreement.
SAFETY
All Contractors performing service for Hunt County are required and shall comply with all Occupational Safety
and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other
applicable rules and regulations.
The Contractor must provide a certificate of Workers Compensation coverage and certificate of liability
insurance to the County prior to being awarded the contract.
EVALUATION CRITERIA
The evaluation of this bid will be based on the following factors. The criteria are listed in order of their relative
importance.
1. Compliance with specifications (proof of insurance)
2. Cost
3. Vendor performance history
SUB-CONTRACTORS
The contractor (s) awarded this bid shall only employee sub-contractor (s) which meet the insurance and
safety requirements of the bid specifications. The county shall not be held responsible or liable for any
contracts or compensation due any sub-contractor (s) by the awarded contractor (s) in the course of the
awarded contractor (s) obligation to fulfill this contract.
AWARD
Due to multiple delivery locations and product quality and availability, Hunt County reserves the right to make
multiple awards for this contract.
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PRICE AND DELIVERY FORM
FORMAL BID # 273-26; STEEL CULVERTS, TWENTY-FOUR (24) MONTH CONTRACT
FOR HUNT COUNTY
Galvanized Steel Corrugated Metal Culverts
All prices bid must include freight to Hunt County Precincts
All bidders must be capable of delivering 40 (forty) foot length culverts
Diameter Price Band Delivery After
Inches Corrugation Gauge per LF Price Receipt of Order
12 inch 2 2/3" x 1/2" 16 gauge
15 inch 2 2/3" x 1/2" 16 gauge
18 inch 2 2/3" x 1/2" 16 gauge
24 inch 2 2/3" x 1/2" 16 gauge
30 inch 2 2/3" x 1/2" 16 gauge
36 inch 2 2/3" x 1/2" 16 gauge
42 inch 2 2/3" x 1/2" 16 gauge
48 inch 3" x 1" 16 gauge
60 inch 3" x 1" 16 gauge
72 inch 3" x 1" 16 gauge
84 inch 3" x 1" 14 gauge
96 inch 3" x 1" 14 gauge
All prices bid to include grinding, beveling and painting.
ADDITIONAL PRICING
Describe any additional pricing (if any) of your company:
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
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PRICE AND DELIVERY FORM
FORMAL BID # 273-26; STEEL CULVERTS, TWENTY-FOUR (24) MONTH CONTRACT
FOR HUNT COUNTY
COMMENTS or EXCEPTIONS
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Payment Terms: ___________________________________________________________________________
IS YOUR FIRM WILLING TO ALLOW OTHER GOVERNMENTAL ENTITIES TO PIGGYBACK OFF
THIS CONTRACT, IF AWARDED, UNDER THE SAME TERMS AND CONDITIONS:
__________YES NO
The undersigned bidder has carefully examined the Invitation to Bid and the Certification included therein,
the Standard Terms and Conditions and the Technical Specifications.
Further, the undersigned understands that by his signature affixed below, he/she agrees to enter into a contract
with Hunt County in accordance with the requirements of the County as stated in the above-referenced contract
documents, and in accordance with additional contract forms and terms of agreement from bidder's company as
furnished by bidder herewith. You must sign below in INK; failure to sign and return WILL disqualify the
offer. All prices must be typewritten or written in ink.
________________________________ ________________________________
Company Name Authorized Signature
________________________________ ________________________________
Address Name (Printed or Typed)
________________________________ ________________________________
City, State, Zip Title
________________________________ ________________________________
Phone Date
________________________________ ________________________________
Fax E-Mail
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HUNT COUNTY
GENERAL REQUIREMENTS
FOR BIDS
READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING
ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.
General Requirements apply to all advertised bids; however, these may be superseded, whole or in part, by the SPECIAL
REQUIREMENTS/INSTRUCTIONS OR OTHER DATA CONTAINED HEREIN. Review the Table of Contents. Be sure your bid package is
complete.
ACCESS TO RECORDS
In special circumstances, vendor may be required to allow duly authorized representatives of Hunt County or the State of Texas and the federal
government access to contracts, books, documents and records necessary to verify the nature and extent of the cost of services provided by the
vendor.
ADDENDA
When specifications are revised, the Hunt County Purchasing Department will issue an addendum addressing the nature of the change. Offerors must
sign and include it in the returned bid package.
ASSIGNMENT
The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Hunt County Commissioners Court.
AWARD
Hunt County reserves the right to award this contract on the basis of LOWEST AND BEST BID in accordance with the laws of the State of Texas, to
waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. In the event the lowest dollar offeror meeting
specifications is not awarded a contract, the offeror may appear before the Commissioners Court and present evidence concerning his responsibility
after officially notifying the Office of the Purchasing Agent of his intent to appear.
BID FORM COMPLETION
Fill out and return to the Hunt County Purchasing Department ONE (1) Original complete bid form in an appropriately sized envelope or box.
PACKAGE MUST SHOW THE BID NUMBER, DESCRIPTION AND BE MARKED "SEALED BID." An authorized representative of the
offeror should sign the Bid Cover Sheet. An authorized representative of the offeror should sign the Conflict of Interest Questionnaire and return
with bid. The completed Form 1295 with the certification of filing and signature must be returned with the bid. The completed Organization Name
House Bill 89 Verification Form, signed and notarized must be returned with the bid. The contract will be binding only when, the County Auditor, as
applicable, certifies funds and a Purchase Order issued
BID RETURNS
Offerors must return all completed bids to the Hunt County Purchasing Department reception desk at 2507 Lee Street, Room 104, Greenville, TX,
75401, before 10:00 A.M. LOCAL TIME IN GREENVILLE, TEXAS on the date specified. Late bids will not be accepted.
BONDS
If this bid requires submission of bid guarantee and performance bond, there will be a separate page explaining those requirements. Bids submitted
without the required bid bond or cashier's check is not acceptable.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY, AND VOLUNTARY EXCLUSION
The Contractor certifies by execution of this Contract that it is not ineligible for participation in federal or state assistance programs under Executive
Order 12549, "Debarment and Suspension." The Contractor further agrees to include this certification in all contracts between itself and any
subcontractors in connection with the services performed under this contract. Contractor also certifies that contractor will notify Hunt County in
writing immediately if contractor is not in compliance with Executive Order 12549 during the term of this contract. Contractor agrees to refund Hunt
County for any payments made to the contractor while ineligible.
CHANGE OF OWNERSHIP
If ownership of your firm should change during the term of this contract, Hunt County must be notified in writing within ten (10) days and a new
declaration of relationships submitted immediately to Hunt County Purchasing Agent. Failure by the vendor to provide written notification of change
of ownership may result in cancellation of the contract.
CONFLICT OF INTEREST IN CONTRACTS
The Commissioners shall not approve the expenditure of any funds in favor of a business entity in which a county official or employee either directly
or indirectly owns a substantial interest unless prior to any vote or decision on any matter involving the business entity, the commissioners are made
aware of the interest of the official or employee and provided further that the official or employee take no part in the negotiating, making, accepting,
or approving any payment, agreement or contract affecting the business entity and performs no duty for Hunt County in connection with the business
entity.
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