FORKLIFT SERVICE & REPAIR

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Apr 23, 2026
Due Date:	May 11, 2026
Solicitation No:	251-27-106
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	251-27-106
Project Title:	FORKLIFT SERVICE & REPAIR
Description:	QUARTERLY PM SERVICE AND REPAIR OF FORKLIFTS AND BATTERY-OPERATED PALLET JACKS
Opening Date:	5/11/2026 2:00 PM
Posted Date:	4/24/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION


Solicitation Number * 251-27-106	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-05-11T14:00:00.0000000	Posted Date * 2026-04-23T19:07:14.0000000Z	Primary Commodity Code Heavy equipment installation and maintenance services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Petra Gooding
Description QUARTERLY PM SERVICE AND REPAIR OF FORKLIFTS AND BATTERY-OPERATED PALLET JACKS

Attachment Preview

Memorandum From Purchasing Department

Letter of Instruction For RFP #251-27-106

To: Prospective Parties

Thank you for your interest in the Wake County Public School System. Please review the following instructions prior to

submitting your proposal.

• Prior to submitting and executing the proposal, please make sure you read and understand the terms and conditions

referenced. All proposals are subject to the terms and conditions outlined herein. All responses will be controlled by

such terms and conditions and the submission of other terms and conditions, price lists, catalogs, and/or other

documents as part of an offeror’s response will be waived and have no effect either on this Request For Proposals or

on any contract that may be awarded resulting from this solicitation. The attachment of any other terms and

conditions by the Offeror may be grounds for rejection of that proposal. Offeror specifically agrees to the conditions

set forth in the above paragraph by signature to the proposal.

• Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING THE RFP

PROCESS. All questions should be directed to Patrick Harris, bids-pharris3@wcpss.net

• Offerors are cautioned that this is a request for offers, not a request to contract, and WCPSS reserves the unqualified

right to reject all offers when such rejection is deemed to be in the best interest of WCPSS.

• Submit one (1) signed, original executed proposal responses, and 1 electronic copy (flash drives only -emails not

accepted) of your proposal simultaneously to the address identified below.

Clearly mark each package with: (1) Vendor name; (2) the RFP number; and (3) the due date. Address the package(s)

for delivery as shown in the table below. If Vendor is submitting more than one (1) proposal, each proposal shall be

submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes from a single

Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted with the

information above included on the outside of the proposal package.

• All required documents should be completed and returned with your package.

• You must be registered with the NC Secretary of State and in good standing in order to contract with WCPSS. If you

need additional information, please inquire prior to submitting your proposal.

• It is an absolute requirement that you be in good standing and not debarred by the local, state or federal government

as it pertains to doing business with the Wake County Public School System.

• Vendors are cautioned that when listing miscellaneous supplies as additional costs for preventative maintenance and

repair services that they should not include common shop items for hand cleaning, spill mats, etc. These items are

considered a vendor cost of doing business and should not be included in the district’s costs.

• When submitting information for trip charges vendors will be required to maintain a mileage log that relates only to

the district’s service calls. For example, to and from vendor’s business address and shall not include commute times for

technicians that involve travel from their place of residence. Mileage will be calculated based on the vendor’s business

address only.

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Request For Proposal #251-27-106

1551 Rock Quarry Rd – Bldg. F

Raleigh, NC 27610

Refer ALL Inquiries to: Patrick Harris

Telephone No: 919-588-3459

E-Mail: bids-pharris3@wcpss.net

Proposals will be publicly opened: 5-11-26, 2:00 pm

Contract Type: Open Market Term Contract

Commodity: 920-

Quarterly PM Service and Repair of Forklifts and Battery-

Operated Pallet Jacks

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO VENDORS

Sealed Proposals, subject to the conditions made a part hereof, will be received at this office (1551 Rock Quarry

Road, Bldg. F, Raleigh, NC) until 2:00 p.m. on the day of opening and then opened, for furnishing and delivering the

commodity as described herein. Refer to page 2 for proper mailing instructions.

Proposals submitted via facsimile (FAX) machine in response to this Invitation for Proposals will not be acceptable.

Proposals are subject to rejection unless submitted on this form.

EXECUTION

In compliance with this Invitation for Proposals, and subject to all the conditions herein, the undersigned offers and

agrees to furnish and deliver any or all items upon which prices are proposed, at the prices set opposite each item

within the time specified herein. By executing this proposal, I certify that this proposal is submitted competitively

and without collusion.

Failure to execute/sign proposal prior to submittal may render bid invalid. Late proposals are not acceptable.

VENDOR:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TELEPHONE NUMBER:

TOLL FREE TEL. NO

(800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 60 days from date of proposal opening unless otherwise stated here: ____ days Prompt Payment

Discount: _______ % __________________ days.

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Submit one (1) signed, original executed proposal response, and 1 electronic copy (emails not accepted)

of your proposal simultaneously to the address identified above.

Clearly mark each package with: (1) Vendor name; (2) the RFP number; and (3) the due date. Address

the package(s) for delivery as shown in the table above. If Vendor submits more than one (1) proposal,

each proposal shall be submitted in separate envelopes and marked accordingly. For delivery purposes,

separate envelopes from a single Vendor may be included in the same outer package. Proposals are

subject to rejection unless submitted with the information above included on the outside of the

proposal package.

MAILING INSTRUCTIONS: Mail only one fully executed proposal with copies, unless otherwise instructed,

and only one proposal package with copies per envelope. Address envelope and include proposal

number as shown below. It is the responsibility of the Vendor to have the proposal in this office by the

specified time and date of opening.

DELIVER TO:

PROPOSAL NO. RFP 251-27-106

Wake County Public School System

Purchasing Department

1551 Rock Quarry Road – Bldg. F

Raleigh NC 27610-4145

RFP SCHEDULE

The table below shows the intended schedule for this RFP. WCPSS will make every effort to adhere to this schedule.

Event

Issue RFP

Responsibility

WCPSS

Date and Time

4-23-26

Questions submitted to

bids-pharris3@wcpss.net

(Reference RFP # in subject line)

Provide Response to Questions

Submit Proposals

Vendor/WCPSS 4-27-26, 1:00 pm

WCPSS

Vendor

4-28-26, 1:00 pm

5-11-26, 2:00 pm

PROPOSAL QUESTIONS

Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit

the best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such

questions, in written form by the above due date. WCPSS will not respond to questions via telephone or telephone

message(s).

Written questions shall be emailed to at date and time specified above. Vendors should enter “RFP #251-27-106

Questions” as the subject for the email. Questions submittals should include a reference to the applicable RFP section

and be submitted in the format shown below:

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Reference

Vendor Question

RFP Section, Page Number

Vendor question …?

Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms deemed

necessary by WCPSS will be posted in the form of an addendum to the Interactive Purchasing System (IPS),

http://www.ips.state.nc.us and WCPSS Purchasing website http://www.wcpss.net/domain/101, and shall become an

Addendum to this RFP. No information, instruction or advice provided orally or informally by any WCPSS personnel,

whether made in response to a question or otherwise in connection with this RFP, shall be considered authoritative

or binding. Vendors shall rely only on written material contained in an Addendum to this RFP.

Proposal Evaluation

All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for

additional information and/or elect to conduct interviews with finalists to clarify information provided in

the proposals.

The quarterly preventative maintenance of forklifts, pallet jacks and potential repairs to forklift services

that are the subject of this RFP are not required to be bid under North Carolina law, and none of the

statutory requirements regarding public bidding apply to this RFQ/P. This document, and not those

statutes, will govern the selection process.

WCPSS shall not be required to award the contract to the lowest proposed compensation; nor shall WCPSS

have any obligation to explain its decision to recommend or not to recommend any particular vendor or to

invite or exclude any particular vendor from consideration at any stage of the process. Instead of

recommending that contracts be awarded to one or more vendors who presented proposals, WCPSS may,

at its sole discretion, reject the proposals and repeat the process, enter into direct contract negotiations

with one or more vendors (possibly including vendors who have not previously submitted proposals) or

take any other action WCPSS deems advisable under all the circumstances.

WCPSS is expected to make any final selection(s) based upon any factors or considerations WCPSS deems

relevant. Factors often considered include qualifications, relevant experience, fee, and ability to perform

work in a timely manner. WCPSS retains sole discretion to award the contract to the vendor(s) it believes

will best serve the interests of WCPSS and may consider any factors, documents, or information it deems

relevant in making that determination. WCPSS shall not have any obligation to explain its decision to select

or not select any individual vendors or to invite or exclude any individual vendors from consideration at any

stage of the process. The decision of WCPSS to accept or reject any proposals and to award contract(s) to

any one or more vendor(s) shall be final and not subject to further review.

Vendors are subject to immediate disqualification at any stage of the selection process for any of the

following:

• The submission of false or misleading information in the vendor’s proposal.

• Any efforts to dissuade or discourage other vendors from submitting proposals.

• Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

• Any form of bid collusion or bid rigging.

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1.1 Background and Project Objectives

1.2 Background

1.2.1

WCPSS is requesting pricing proposals for the

preventative maintenance service and repair of

forklifts and battery-operated pallet jacks as

described herein.

Background: The Wake County Public School System (WCPSS) is the nation’s sixteenth largest school

district and the largest in the state of North Carolina. With 112 elementary schools, 38 middle schools, 28

high schools and 5 special schools, we serve over 160,000 students.

1. Purpose

The Wake County Public School System (WCPSS) is soliciting proposals from qualified vendors to provide

comprehensive preventative maintenance and repair services for district-owned forklifts and battery-operated

pallet jacks as identified in Attachment A.

The intent of this RFP is to secure a vendor that can deliver a fully inclusive preventative maintenance program,

ensure regulatory compliance, and provide transparent, pre-approved repair services.

2. Scope of Services

The selected Vendor shall provide all labor, supervision, tools, equipment, materials, travel, and incidentals

necessary to perform preventative maintenance and repair services on forklifts owned by WCPSS. Itemized

invoices are required before payment is made.

3. Preventative Maintenance (PM) Services

3.1 Pricing Structure

• Vendor shall provide one all-inclusive fixed price for preventative maintenance services.

• The all-inclusive PM price must include:

o Labor

o Travel time and Mileage (as permitted per Letter of Instruction)

o Shop supplies (District will not pay for supplies that do not directly align with the actual

equipment. For example, hand cleaner, tool cleaner, etc. will not be approved for payment.

o Administrative costs

o Return trips

• Additional charges for shop supplies, fuel, return trips, or similar incidental expenses will not be accepted.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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FORKLIFT SERVICE & REPAIR

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