Forestry Mulching Contract 2026

ROCK ISLAND
ILLINOIS
Forestry Mulching Contract - 2026
Public Works Department
1309 Mill Street
Rock Island, IL 61201
309-732-2200

INVITATION FOR BIDS
The City of Rock Island requests that interested contractors submit a cost
schedule for the forestry mulching of two clusters of trees along the Mississippi
River Levee in Rock Island, Illinois.
Sealed bids will be accepted by the City of Rock Island at the Public Works Department
(1309 Mill Street, Rock Island, IL) until 9:00 a.m. on Wednesday, May 27, 2026 for the
following project:
Forestry Mulching Contract - 2026
For questions on this contract please contact Andy Tysma - Stormwater Supervisor,
Tysma.Andrew@rigov.org - 309-732-2235
The Contractor will be responsible for complying with all local, state, and federal
regulations pertaining to this project.
The City of Rock Island is committed to preserving equal rights for all of its citizens
during the construction of its public works projects and encourages minority contractors
to submit bids for this work. The City also encourages bidders to consider hiring
subcontractors and employees of all racial and ethnic backgrounds.
It is the intent of the City of Rock Island to award a contract to the lowest responsible
bidder provided the bid has been submitted in accordance with the bidding
requirements. The City reserves the right to reject any or all bids and to waive
informalities or technicalities.
To the extent that the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) (Act) applies to
this Contract, it is the Contractor's obligation to pay (and require every Subcontractor to
pay) prevailing wages as established by the Illinois Department of Labor for each craft
or type of work needed to execute the Contract in accordance with the Act. The
established prevailing wage rates are available at:
www.state.il.us/agency/idol/rates/rates.HTM.
Equal Employment Opportunity Policy
Federal and State laws prohibit discrimination against any employee or applicant for
employment because of race, creed, color, national origin, sex, political affiliation, age
and physical or mental handicap unrelated to ability. They further require elimination of
discrimination in employment with regards to upgrading, demotion, transfer, recruitment,
advertising, layoff, termination, rates of pay, forms of compensation, selection for
training (including apprenticeship) of employees, as well as any other personnel actions.

BIDS DUE: Wednesday, May 27, 2026
9:00 a.m. Central Time
Public Works Department
1309 Mill Street
Rock Island, IL 61201
PROJECT: Forestry Mulching Contract - 2026
OWNER: City of Rock Island
1528 Third Avenue
Rock Island, IL 61201
-----------------------------------------
Andy Tysma
Stormwater Supervisor
Sealed bids will be opened at 9:01 a.m. on Wednesday, May 27, 2026 or at such later time and
place as may then be fixed.
Bids may be hand carried or mailed and will be received at the City of Rock Island Public Works
Facility, 1309 Mill Street, Rock Island, IL 61201 until 9:00 a.m. on Wednesday, May 27, 2026.
Bid envelopes must be sealed and marked "ROCK ISLAND FORESTRY MULCHING
CONTRACT"

CITY OF ROCK ISLAND
Mayor
Ashley Harris
Alderman
Ward
Glen Evans Sr. 1
Randall Hurt 2
Linda Barnes 3
Jenni Swanson 4
Dylan Parker 5
Mark Poulos 6
Bill Healy 7
City Manager
Todd Thomson
Public Works Director
Michael T. Bartels
City Engineer
Michael J. Kane, P.E.

Insurance
The Contractor shall obtain and keep in force the insurance coverage specified in Article 107.27
of the Standard Specifications. (attached at end of document) Insurance coverage shall name
the City of Rock Island, its officers and employees as additional insured with respect to the
liability coverage. Certified copies of the original policies, or certificate(s) of insurance, by the
insurer(s) issuing the policies and endorsements shall be submitted to the City prior to the
beginning of the work. No additional compensation shall be measured or paid for the insurance
described. All costs for insurance specified in Article 107.27 shall be included in the contract
and not measured or paid separately.
Qualifications:
The Contractor shall complete the attached Statement of Qualifications Form. Contractors shall
address each of the requirements below.
MINIMUM EQUIPMENT REQUIREMENTS - Work must be accomplished using heavy duty,
wheeled or tracked vehicles with rotary grinding, FECON-style grinding heads. (**NOTE - the
brand name FECON is used for comparison purposes only).
Equipment used must have a minimum horsepower rating of 300 horsepower. Contract
administrator reserves the right to determine acceptability of proposed equipment to be used.

SCOPE OF WORK
Safety Standards:
All equipment to be used and all work to be performed must be in full compliance with the most
current revision of the American National Standards Institute Standard Z-133.1 (Safety
Requirements for Pruning, Trimming, Repairing, Maintaining, and Removing Trees and for
Cutting Brush).
The Contractor shall provide adequate barricades, flagmen, signs, and/or warning devices
during the performance of the Contract to protect motorists and pedestrians. The Contractor
shall follow standards outlined in the IDOT Manual Uniform Traffic Control Devices and "Street
and Utility Repairs Work Area Protection Guide", available from Rock Island Public Works.
Questions of sufficiency shall be resolved to the satisfaction of the Public Works Director or a
designated representative.
Contractor shall post safety / warning signs at the entrance to the management area indicating
persons should be alert for heavy equipment operation and to avoid coming within 300' of the
operating mulcher.
Contractor and Contractor's employees shall follow all OSHA safety equipment / personal
protective equipment guidelines. Contractor shall coordinate activities near levee with the
Municipal Services Superintendent or his designee. Contractor will be permitted to leave heavy
equipment on site. The City of Rock Island will not be responsible for contractor equipment left
on-site.
Any practice determined by the City to be obviously hazardous shall be immediately
discontinued by the Contractor upon receipt of either written and/or verbal notice from the Public
Works Director or his designated representative to discontinue such practice.
Removal of Trees:
All saplings and trees will be mulched down. All areas shall have trees, stumps, woody residue
and vegetation mulched, ground or chipped with by-product uniformly spread over contract
area.
Stumps, woody residue and vegetation will be ground, chipped or mulched to height not to
exceed 1" (+/-) from ground level. Any surface residue/woody vegetation shall be mulched at
the same time. Finished product shall result in uniform ground surface. By-product shall not
cover rip-rap areas of the levee. Any tree too large for mulching shall be removed.

Disposal of Tree Limbs and Tree Trunks:
The Contractor shall remove any necessary tree limbs and tree trunks from the site and dispose
of these limbs and trunks in accordance with applicable ordinances and regulations of their
respectable state or municipal jurisdiction.
Site Clean-Up:
The Contractor shall clean up the site and remove and dispose of all debris at the end of each
day's operation. Site clean-up shall include removal of sawdust, small twigs, chips, leaves,
trunk, and limbs from the bike path and rip rap portions of the levee.
Protection of Property:
The Contractor shall be responsible for repairing or replacing any property damaged as the
result of the Contractor's operations at Contractor's sole expense. This includes damage to
the bike path and disturbed rip-rap. Should the damage not be rectified within the time
agreed upon, or to the satisfaction of the City Public Works Director or his representative, the
City reserves the right to repair or replace that which was damaged, and assess the Contractor
such costs as may be reasonable and related to damage caused by the Contractor, or deduct
these costs from any payment due the Contractor.
Reporting:
The Contractor shall keep daily records of work completed. The records shall be turned into the
Public Works Department upon request.
Period of Work:
All work must be completed by August 31, 2026

Statement of Qualifications Form (Filled out by contractor)
Forestry Mulching Contract - 2026
City of Rock Island, Illinois
All Contractors shall have an adequate staffing capacity in order to remain on schedule and to
successfully perform the duties as described in the Scope of Work section of this contract.
Complies ______
Does Not Comply ______
Response (List of current staff)
All Contractors shall possess equipment levels adequate to remain on schedule and to perform
the duties described in the Scope of Work section of this contract.
Complies ______
Does Not Comply ______
Response (List of available equipment meeting the above requirements)
All Contractors shall possess or have the capability to obtain, should a piece of equipment go
out of service, the necessary equipment to perform all duties.
Complies ______
Does Not Comply ______
Response (List of additional equipment or contingency plan)

COST SCHEDULE
SERVICE COST
Forestry Mulching Cost of the two areas highlighted in this contract
Hourly Rate for additional work

107.27 Insurance. The Contractor shall obtain and thereafter keep in force the following
insurance coverage provided by insurance companies acceptable to the Department and
authorized to transact business under the laws of the State of Illinois. The insurance companies
providing coverage shall be rated in the Best's Key Rating Guide. The Department will accept
companies with a rating not lower than B+ provided the financial size category is VII or larger.
Companies rated A- or better shall have a financial size category of not less than VI. Coverage
limits shall be written at not less than the minimum specified in this Article. Higher minimum
limits and additional coverage may be specified by a special provision elsewhere in the contract.
Whether stated in this Article or elsewhere, the Department does not warrant the adequacy of
the types of insurance coverage or the limits of liability specified.
(a) Workers Compensation and Employers Liability.
(1) Workers compensation shall be provided according to the provisions of the Illinois
Worker's Compensation Act, as amended. Notwithstanding the rating and financial size
categories stated in this Article, coverage may be provided by a group self-insurer
authorized in Section 4(a) of the Act and approved pursuant to the rules of the Illinois
Department of Insurance
Legal Regulations and Responsibility To Public 38
(2) Employers Liability.
a. Each Accident $500,000
b. Disease-policy limit $500,000
c. Disease-each employee $500,000
(b) Commercial General Liability. Required liability insurance coverage shall be written in the
occurrence form and shall provide coverage for operations of the Contractor; operations of
subcontractors (contingent or protective liability); completed operations; broad form property
damage and hazards of explosion, collapse and underground; and contractual liability. The
general aggregate limit shall be endorsed on a per project basis.
(1) General Aggregate Limit $2,000,000
(2) Products-Completed Operations
Aggregate Limit $2,000,000
(3) Each Occurrence Limit $1,000,000
The coverage shall provide by an endorsement in the appropriate manner and form, the
Department, its officers, and employees shall be named as additional insureds with respect to
the policies and any umbrella excess liability coverage for occurrences arising in whole or in
part out of the work and operations performed. The Department may accept a separate owner's